Assistant or Associate Director of Donor Relations, University Library Job at Vi

External Relations at the University of Virginia (UVA) is seeking a highly qualified candidate to fill the role of Assistant or Associate Director of Donor Relations, University Library. The University of Virginia has a strong and reputable advancement community, boasting effective, results-oriented, and resourceful professionals. Our community comprises a robust central advancement organization, 12 University schools, and more than 25 University-related programs. We offer a wide variety of career opportunities, as well as an outstanding environment for professional growth and development.

Position Summary

This position will be a vital member of the Library Advancement Team and will play a key role in achieving the Library's vision for its third century. Reporting to the Director of Development, University Library, the Assistant or Associate Director of Donor Relations will manage acknowledgment of donors and recognition programs, consult and provide content for publications and prepare communications on behalf of the Library, and manage all advancement event planning and execution.

Responsibilities

• Organize endowment fund stewardship process, coordinate with central advancement and Library staff to produce customized endowment reports
  
• Develop and manage new customized stewardship and financial reporting process for select current-use donors of $5K+
  
• Create original customized stewardship strategies for the Library's most generous benefactors, including individualized donor recognition experiences/events for significant contributors and the greater Library community
  
• Manage donor acknowledgment process, write thank you letters and other acknowledgment materials, pull gift reports, determine the method of acknowledgment, prepare cards or letters, execute method of delivery
  
• Participate in the review of stewardship policies and procedures, identify opportunities for increased efficiency and innovation in stewardship protocols
  
• Coordinate with Library Finance, central gift processing, and accounting, and the SVP for External Relations' office for gift receipt and tracking, proposals, and gift agreements
  
• Manage travel events for the Dean and advancement team, identify key markets for the events, travel to and manage event logistics in each city
  
• Execute sophisticated events in Library spaces to cultivate, recognize, educate, and steward donors and prospects of the Library, nurture enduring relationships by maintaining their institutional interest and involvement, in coordination with the Director
  
• Maintain accurate and efficient tracking of activities in the donor database, enter contact reports, track affiliations, etc.
  
• Collaborate with colleagues across Grounds to ensure best practices are implemented and to foster a sense of community among development colleagues in the various unit and foundation offices, attend across-grounds meetings and communities of practice
  
• Other duties as assigned; may include filing reimbursements, reconciling travel and expense card statements, and other limited clerical duties
  

The ideal candidate possesses excellent interpersonal skills, emphasizing collaboration, teamwork, and a solution-oriented mindset, with exceptional oral and written communication abilities to convey information clearly across diverse audiences. They demonstrate a strong customer service orientation, ensuring client satisfaction, and are proficient in administrative procedures with a solid understanding of office operations. With exceptional organizational skills, keen attention to detail, and efficiency, they engage professionally with donors, volunteers, and stakeholders, maintaining confidentiality and discretion with sensitive information. Their strong critical thinking skills enable effective problem-solving, and they adeptly prioritize tasks while adapting to shifting responsibilities.

Minimum Qualifications

• Bachelor's degree
  

• At least three years of experience
  

Preferred Qualifications

• Five years of experience in a professional setting (minimum for Associate Director)
  
• Donor relations experience
  

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary Range

The anticipated hiring range is $60,000 - $75,000, commensurate with education and experience.

Position Type & Work Location

• This is an exempt-level, benefited position. Learn more about UVA benefits .
  
• This is a restricted position, which is dependent on funding and is contingent upon funding availability.
  
• UVA External Relations offers a flexible and hybrid workplace. All team members must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using a variety of technologies and tools. This hybrid position can be frequently worked remotely, although periodic in-person work in our office building, on UVA Grounds, or at event venues is required. The Assistant or Associate Director should live within driving distance of Charlottesville, Virginia.
  

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA .

Application Timeline

Application review will begin after October 6, 2025.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
  

• This position will not consider candidates who require immigration sponsorship now or in the future.
  

How to Apply

Please apply online , by searching for requisition number R0076927. Complete an application with the following documents:

• Resume
  

• Cover Letter
  

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Apply through your Workday profile by searching "Find Jobs."

Reference Check Process

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

• For additional information about the position, please contact April Sibiski, at nbu2ag@virginia.edu.

• For questions about the application process, please contact Jon Freeman, jf2sw@virginia.edu .

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.