Library Archives Operations Manager Job at Mecklenburg County Government in Char

Position

Library Archives Operations Manager – Charlotte Mecklenburg Library

Salary: $67,095.00 - $100,642.00

Application deadline: Please apply by 10/9/25

Status: This is an exempt (salaried) position. Pay rates are based on education, skill, experience level and internal equity. Internal equity considerations include an assessment of the applicant’s salary history and qualifications in comparison to the market rate and requirements for the job.

Location: Library Administration Center, 510 Stitt Rd., Charlotte, NC 28213

Note: This position is expected to primarily work at the LAC after the new Main Library has opened, but will be required to perform some reference shifts weekly in the Main Library as well.

Schedule: 40 hours per week. Typically 8-5, with some flexibility (e.g., 8:30-5:30). Occasional Work From Home on ad hoc basis with manager permission, but primary duties require in-person work. Occasional weekend work may be required with weekday schedule adjustments as needed.

Position Summary:

The Archives Operations Manager is responsible for the development and management of archival collections. This role ensures the acquisition, preservation, discoverability, and accessibility of archival materials in accordance with professional standards and develops archival collection policies and procedures. This role manages the work of 2 Librarians who provide archival and special collections processing.

Essential Functions:

• Lead archival collection development through the acquisition, processing, arrangement, description, and preservation of physical and digital archival materials.
• Manage Librarian work on digitization, special collections processing, and archival collections development.
• Provide leadership in the ongoing development and implementation of archival standards and best practices for physical, digitized, and born-digital collections.
• Follow international archival and metadata standards and practices to provide accurate arrangement, description, and discovery for the Library’s archival collections.
• Create original accession and resource records for each collection in the archive using Encoded Archival Description (EAD) metadata schema.
• Create and maintain relationships with community partners to develop archival collections.
• Assist with other aspects of Archives and Special Collections duties, including reference, programming, outreach, and innovative projects within the Charlotte-Mecklenburg community in addition to archival duties.

Minimum Qualifications:

• Minimum of five years of progressive, specialized experience in archives that yields the knowledge, skills, and abilities to perform successfully the duties of this position.

Education:

• Master’s degree in Library Science (or equivalent such as MIS, MSIS, MLIS, MSLS, etc.) from an ALA-accredited institution; preference for concentration in either physical or digital archives.

Licenses and Certifications:

• NC Public Library certification required or must be obtained within a specific timeframe.

Equivalent Education & Experience Accepted? Yes

Preferred Qualifications:

• Demonstrated knowledge of archival standards (e.g., NARA 1571, DACS, EAD) related to documents, maps, newspapers, photographs, artifacts, textiles, and digital records.
• Working knowledge of archival management systems (such as ArchivesSpace).
• Knowledge of MARC metadata standards.
• Coursework or professional development related to digital archives.

Knowledge, Skills, and Abilities:

• Knowledge of current trends and developments in archival sciences; acquisition, processing, arrangement, description, and preservation of physical and digital archival materials.
• Skilled in: excellent verbal and written communications, presentation and public speaking; ability to adjust communication style for diverse audiences; excellent interpersonal and customer service skills; excellent organizational skills; attention to detail; time management; commitment to continuous improvement and self-directed learning.
• Ability to build partnerships by identifying opportunities to create strategic relationships between areas, teams, departments, and community organizations to achieve goals.
• Ability to clearly convey information through a variety of media; effective decision making; information monitoring; technical/professional knowledge; and maintaining high work standards.

Computer Skills:

• Excellent command of Microsoft Office Suite; comfortable discussing basic digital preservation topics.

Work Environment:

• Office setting with moderate noise.

Selection & Accommodations:

• Classification involves ADA-compliant technologies; incumbent agrees to follow County policies to meet obligations. Reasonable accommodations available to enable qualified individuals with disabilities to perform essential functions.

Disclaimer:

• This is not an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.