Varsity Spirit is hiring: Event Planner in Gainesville

Overview

Join to apply for the Event Planner role at Varsity Spirit.

VARSITY SPIRIT, A VARSITY BRANDS COMPANY - THE DRIVING FORCE IN SPIRIT ACROSS CHEER, DANCE, BAND AND YEARBOOK. For over 50 years, Varsity Spirit has been the leading global source for all things spirit, including cheerleading, dance team, performing arts and yearbook. Focused on safety, entertainment and traditional school leadership, Varsity Spirit’s 5,000+ employees are dedicated to celebrating school spirit. A leader in apparel innovation, educational camps, clinics, competitions, and yearbook, Varsity Spirit impacts more than a million athletes each year.

WORK TYPE: Fulltime, Hybrid

LOCATION: Gainesville, Florida or remote within the Southeastern United States

TRAVEL REQUIREMENT: Event travel and attendance at staff meetings & trainings is required. Event travel will include overnight stays for events. Anticipate being available 2-3 weekends per month during event season (October-June).

How you will make an impact

The Event Planner is an important member of our Varsity All Star Regional Operations team, ultimately responsible for ensuring that their region achieves goals in various areas of operational efficiencies. This person should be analytical, organized, and process-driven.

What You Will Do

• Collaborate with the Event Coordinators and Logistics Coordinators to ensure best practices are being maximized
• Assist and/or Secure Staff for events
• Book travel for ALL event personnel (judges, staff, etc.)
• Manage and/or Coordinate Awards and Inventory
• Assist with securing Box Office Personnel and managed internal systems
• Assist and/or Secure labor, riggers, and equipment for ALL events within a given region and/or independently assigned
• Assist and/or Manage Eventbrite site
• Assist and/or Secure Vendors for events
• Submits order forms & packing lists
• Closeout of the event – admissions reporting, payroll, event summary
• Handle the goals and success metrics established
• Work closely with Operations Team

Additional Job Functions:

• Serves in mid-level management and/or support role at events
• Provide support to camp operations team for payroll
• Provide support to camp operations team for hotels

Qualifications

Knowledge/Skills/Abilities

• Excellent customer service skills, organizational skills, written and oral communication skills
• Ability to multi-task and problem solve
• Ability to work pleasantly in a busy and energized environment

Physical Requirements

• While not participating in an event this job operates in a professional office environment. Largely a sedentary role with some filing requiring the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. Ability to sit or stand for long periods through meetings and while operating office equipment, PC’s, laptop, telephone will be required.
• During events the ability to stand and walk for long periods of time (5 hours plus) is required. The ability to communicate with customers and colleagues using the following but not limited to radio, walkie talkie, text message and email is required. The ability to lift, bend, push, pull and manipulate equipment that is a minimum of 30 lbs. is required.
• The physical demands that are described as required are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job.

Our values and benefits

Join the best team in sport & spirit. At Varsity Brands, we believe every student deserves the opportunity to succeed and every educator wants to make a difference. We are committed to our values: Service, Passion, Integrity, Respect, Innovation, Transparency. Our benefits include:

• Comprehensive Health Care Benefits
• HSA Employer Contribution/ FSA Opportunities
• Wellbeing Program
• 401(k) plan with company matching
• Company paid Life, AD&D, and Short-Term Disability
• Generous My Time Off & Paid Holidays
• Varsity Brands Ownership Program
• Employee Resource Groups
• St. Jude Partnership & Volunteer Opportunities
• Employee Perks including discounts on personal apparel and equipment

Varsity Brands companies are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, gender, sexual orientation, gender identity, veteran’s status, age or disability.