Studio Assistant Job at Jackson Liles Architecture in San Francisco

Overview

Jackson Liles Architecture is a dynamic and innovative architectural firm based in the Dogpatch neighborhood of San Francisco. With a strong focus on sustainable design and delivering exceptional projects, our team of 17 architects and designers is passionate about shaping the future of the built environment.

Job Description: We are seeking a Studio Assistant to provide essential administrative and project support in our San Francisco architecture studio. This in-person role reports to the JLA Principals and supports both the Finance Director and HR Manager.

The position is vital to the smooth operation of the studio, requiring a proactive, team-oriented individual who asks, “How can I help the studio run more efficiently and support our designers?” Ideal candidates are detail-oriented, organized, communicative, and maintain a positive, professional presence. Flexibility is key, as the role supports various team members and functions. The position requires on-site presence five days a week, with a minimum of 6 hours per day (up to 40 hours per week).

Responsibilities

• Operations Support: Day-to-day management of office, coordinating office needs and supplies, managing office physical needs (furniture orders, managing vendors and contractors, etc.), supporting staff needs, and event planning. Provide support to off-site IT consultants for occasional workstation setup and troubleshooting.
• Administrative Support: Manage digital and paper files, assist with marketing, scheduling meetings, and maintaining calendars. Support firm Principals with business and personal calendar scheduling, correspondence, and occasional errands.
• Client and Vendor Communication: Manage professional communication with clients and vendors, including answering phone calls and emails, scheduling, and assisting with email correspondence.
• Finance Support: Assist Finance Director with expense tracking, documentation and filing.
• HR Support: Assist HR Manager with onboarding and general employee support.
• Project Assistance: Aid project teams with document prep, research, file organization, maintaining the product and materials library, and other project-related tasks.

Qualifications

• Exceptional organizational skills and an eye for detail.
• A proactive, solutions-oriented mindset that supports studio needs and reflects JLA’s culture of continual improvement.
• Strong written and verbal communication skills, with the ability to connect effectively across the team.
• Proficiency in Microsoft Office Suite and Teams; experience with Adobe Creative Suite, especially InDesign, is a plus.
• Flexibility and enthusiasm for adapting to shifting priorities and new challenges. Prioritization skills are a must.
• A positive, collaborative spirit that contributes to a healthy, enjoyable, and supportive work environment.

Eligibility Requirements

• Previous operations, administrative or office support experience (minimum 2+ years).
• Availability to work 30-40 hours per week during regular business hours.
• Must be able to lift 25 pounds and climb a ladder when necessary.
• Legal authorization to work in the United States.
• Ability to commute to our office in San Francisco for all work hours; this is a fully in-person role.
• $32 – $38 hourly on an employee basis, pay commensurate with experience.
• 401k plan with a 3% company contribution.
• Health Insurance
• Flexible Spending Accounts
• Professional Development and Stipend

How to Apply

If you’re an organized, adaptable, and upbeat individual excited to join a creative architecture studio and meet the Eligibility Requirements noted, please apply through LinkedIn and provide your resume, a brief cover letter, and contact information.

At Jackson Liles Architecture, we are committed to fostering a diverse and inclusive workplace. We encourage applications from candidates of all backgrounds and experiences.

Join our team and be a part of the exciting projects and vibrant culture at Jackson Liles Architecture!

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.