Insomniac Music Group - Publishing Coordinator Job at Live Nation Entertainment

Job Summary

We are looking for a highly motivated self-starter who embodies both a passion for dance culture and experience in the record label space.

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world.

THE ROLE

Insomniac Events is seeking a Publishing Coordinator to join the Insomniac Music Group team in Los Angeles.

Responsibilities

• Handle song registrations, metadata entry, and catalog maintenance
• Coordinate license requests and royalty tracking for all clients
• Support publishing A&R: session scheduling, maintaining pitch logs, cataloging demos
• Liaise with label team goals to align on artist priorities and pitching opportunities for internal releases
• Support sync and licensing efforts: development, pitching, and tracking
• Oversee studio calendar for all label and publishing priorities
• Communicate across departments to highlight key updates, placements, and opportunities
• Coordinate with pub & sync team on various initiatives
• Other responsibilities and projects as provided by the Operations Manager and Director.

Qualifications

• 2+ years of experience in music publishing, label operations, or a related entertainment industry role
• Passion for Electronic and Dance music; familiarity with key artists, subgenres, and trends
• Exceptionally detail-oriented, with a strong ability to manage assets and timelines across multiple creative projects
• Experience managing metadata, registrations, and catalog systems with consistency and accuracy
• Strong verbal and written communication skills across digital platforms and in-person settings
• Understanding of music licensing, royalties, copyright, and publishing workflows
• Familiarity with industry tools like DISCO, Music Reports, and PRO portals (ASCAP, BMI, SESAC)
• Comfortable using project management platforms (e.g. Notion, Airtable, Basecamp, Trello, Slack, Asana
• Proficiency in Google Workspace and Microsoft Office Suite
• Tech-savvy with working knowledge of CMS systems, content platforms, and digital distribution
• Self-starter with a collaborative mindset and a solutions-first approach
• Ability to maintain clear documentation and reporting for internal stakeholders and partners
• Experience supporting or coordinating creative sessions (e.g., writing camps, studio bookings)
• Bonus: Interest in or experience with sync pitching, music supervision, or A&R strategy

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates
• Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

Insomniac strongly supports equal employment opportunity for all applicants regardless of age, ancestry, color, religious creed, family and medical care leave, mental or physical disability, marital status, domestic partner status, medical condition, genetic information, military and veteran status, political affiliation, national origin, citizenship, race, sex, gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law.