Spektrum is hiring: War Gaming Event Planner in Norfolk

Spektrum supports apex purchasers (NATO, UN, EU and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise.

Allied Command Transformation (ACT) is NATO’s leading agent for change: driving, facilitating, and advocating the continuous improvement of Alliance capabilities to maintain and enhance the military relevance and effectiveness of the Alliance.

Job Overview

The program Capability Development & Management Support (CDMS) requires a candidate to support key client projects. The successful candidate will coordinate, manage, and supervise all administrative, information technology (IT), security, facility, transportation, catering, and real-life support requirements for all events related to wargame planning, development, execution, and post-event activities.

Responsibilities

• Coordinate, manage, and supervise all administrative, information technology (IT), security, facility, transportation, catering, and real-life support requirements for all events related to wargame planning, development, execution, and post-event activities.
• Serve as the central point of contact for event management, liaising with facility owners, NCIA for IT services, NATO security staff, catering providers, transport coordinators, and accommodation services.
• Develop, maintain, and distribute all event-related documentation, including calling messages (formal invitations), administrative instructions, contact lists, participant rosters, and security access rosters.
• Ensure that venue requirements (rooms, seating, IT infrastructure) are surveyed, booked, and configured to meet the needs of each wargame event.
• Manage participant registration, check-in, access control, and coordination of security clearances in close cooperation with host facilities and NATO security offices.
• Oversee logistical arrangements, including transportation between lodging and venues, catering, social functions (icebreakers, DV day), and the secure transport of sensitive materials and equipment.
• Document lessons identified from each event management cycle to continuously improve support for future events.
• Support after-action reviews (AAR) and follow-on refinement of event procedures, integrating lessons learned.
• Provide proactive updates to the Project Manager / Game Director on event status, issues, and recommended adjustments to maintain schedule and quality.

Requirements

• Demonstrated professional event coordination and management experience in the past five (5) years for events hosting at least 50 people.
• Demonstrated experience working in multinational teams.
• Demonstrated experience in stakeholder management.
• Demonstrated understanding of all elements of event management, including facilities, transportation, administrative tasks, security, IT, and logistics.
• Demonstrated familiarity with the nuances of coordinating events in Europe.
• Demonstrated proficiency in the use of the Microsoft Office Tool suite and collaborative software.
• Prior experience coordinating or managing events at the operational and/or strategic level, including administrative and logistical support.
• Experience contributing to after-action reviews and writing event management annexes or related sections of final reports.
• Demonstrable understanding of NATO and its unique structure and work environment.

Education and Qualifications

• 4-Year University baccalaureate degree.
• Advanced Proficiency in English.
• Valid National or NATO Secret personal security clearance.

Working Details

• Working Location: Norfolk, VA, USA.
• Working Policy: On-Site.
• Contract Duration: January 2026 – December 2030.