Strategic Growth Partners is hiring: Wargame Event Planner in Norfolk

SGP Recruiting provides both operations and strategic support to Tribal 8(a) and commercial organizations. Our client is an ISO certified international Information Technology consulting and Engineering Services company focused on supporting public and private sector customers as they tackle their most daunting Information Technology and business challenges.

They are seeking a Wargame Event Planner to support an upcoming NATO ACT program in Norfolk, VA. This is a great opportunity to be part of an international company specializing in the provision of services in the area of information systems and technologies, outsourcing solutions, and application development services to government and non-government organizations.

Working Location: Norfolk, VA, USA

Security Clearance: NATO Secret

Language: High proficiency level in English language

Responsibilities

• Coordinate, manage, and supervise all administrative, information technology (IT), security, facility, transportation, catering, and real-life support requirements for all events related to wargame planning, development, execution, and post-event activities.
• This includes, but is not limited to: The primary wargame event(s); planning conferences and workshops; wargame rehearsals and playtests; briefings to sponsors and distinguished visitors (DVs); after action reviews and lessons identified sessions.
• Serve as the central point of contact for event management, liaising with facility owners, NCIA for IT services, NATO security staff, catering providers, transport coordinators, and accommodation services.
• Develop, maintain, and distribute all event-related documentation, including calling messages (formal invitations), administrative instructions, contact lists, participant rosters, and security access rosters.
• Ensure that venue requirements (rooms, seating, IT infrastructure) are surveyed, booked, and configured to meet the needs of each wargame event. This includes drafting venue floor plans and managing contingency plans.
• Manage participant registration, check-in, access control, and coordination of security clearances in close cooperation with host facilities and NATO security offices.
• Oversee logistical arrangements, including transportation between lodging and venues, catering, social functions (icebreakers, DV day), and the secure transport of sensitive materials and equipment.
• Document lessons identified from each event management cycle to continuously improve support for future events. Contribute event management annexes to final wargame reports.
• Support after-action reviews (AAR) and follow-on refinement of event procedures, integrating lessons learned.
• Provide proactive updates to the Project Manager / Game Director on event status, issues, and recommended adjustments to maintain schedule and quality.
• Perform additional tasks related to event planning / wargame design or documentation as required by the COTR within the scope of this contract.

Experience and Education

• Nationality of one of the NATO member countries.
• 4-Year University baccalaureate degree.
• Demonstrated professional event coordination and management experience in the past five (5) years for events hosting at least 50 people.
• Demonstrated experience working in multinational teams.
• Demonstrated experience in stakeholder management.
• Demonstrated understanding of all elements of event management, including facilities, transportation, administrative tasks, security, IT, and logistics.
• Demonstrated familiarity with the nuances of coordinating events in Europe.
• Demonstrated proficiency in the use of the Microsoft Office Tool suite and collaborative software.
• Prior experience coordinating or managing events at the operational and/or strategic level, including administrative and logistical support.
• Experience contributing to after-action reviews and writing event management annexes or related sections of final reports.