Library Associate, Metadata - Libraries Job at West Virginia University in Morga

Overview

The department of Libraries at West Virginia University is currently accepting applications for a Library Associate for Metadata.

About the Opportunity

This position will provide support in the creation, reporting, and analysis of MARC metadata in the library management system and in the organization, implementation, and completion of various database maintenance projects.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 15 annual leave (vacation) days per year or more based on years of service (employee leave)
• 18 sick days per year for illness or family care, with family defined broadly for leave purposes
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks
• Wellness programs

What You'll Do

Metadata Creation

• Identify records for library use in the OCLC cooperative bibliographic database
• Perform original and descriptive cataloging, subject analysis, and classification under the direction of the Head of Metadata or metadata librarians when records aren't available in the OCLC cooperative bibliographic database
• Update records in the OCLC cooperative bibliographic database as necessary to meet national cataloging standards as determined by subject specialists and metadata librarians
• Derive serial records in the OCLC cooperative bibliographic database as necessary to correctly identify unique serial items
• Serve as a resource to assigned student assistants on metadata entry
• Create and set holdings as needed within the library management system
• Communicate with library stakeholders about the progress of projects and backlogs or local procedures and practices

Data Analysis and Reporting

• Run scheduled reports on non-MARC data sources in the Library Management System, including Inventory and the Analytics module, to report on circulation, materials' locations and statuses
• Run requested reports on non-MARC data sources to support projects and workflows within and across Libraries Units

Metadata Creation for Digital Projects

• Create metadata for digital projects as determined by Unit Head in collaboration with other Libraries stakeholders
• Provide training to student assistants in the input of metadata for digital projects
• Work independently to execute project tasks in a timely manner, meeting task due dates and project milestones
• Participate in project initiation and planning activities to understand project specifications, tasks, and milestones

Library Operations

• Participate in departmental and library wide meetings and training sessions
• Serve on appropriate interdepartmental committees as a KARM representative
• Identify and participate in training opportunities specific to the position
• Prepare technical documentation for use on the staff intranet or other shared documentation platform
• Provide statistics for annual reporting
• Assist student workers with metadata questions and projects as needed
• Complete physical processing of library materials
• Assist in Departmental projects as assigned
• Analyze library, department, and unit needs and make recommendations to improve workflows and projects or enhance access to materials

Pay Grade: 14

Qualifications

• Bachelor's degree in a related field.
• A minimum of six (6) months of relevant experience.
• Library and integrated library experience or comparable preferred.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, and Abilities

• Strong organizational and time management skills
• Ability to solve complex problems independently
• Basic knowledge of discovery systems
• Ability to use videoconferencing and other teleconferencing technology
• Ability to work independently and use sound judgment to solve problems
• Strong interpersonal skills, ability to work in a team environment
• Ability to communicate effectively with coworkers and library users
• Ability to organize work in an effective manner for easy recall of status
• Ability to manage multiple resource workflows at one time
• Must be able to reprioritize and adapt to changes in work environment, and contribute new ideas and approaches as changes arise
• Must be able to work reliably within strict confidentiality guidelines

About WVU

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.

Job Posting: Oct 8, 2025

Posting Classification: Classified

Exemption Status: Non-Exempt

Benefits Eligible: Yes

Schedule: Full-time