Executive Assistant, New York Magazine Job at Vox Media in New York

Overview New York Magazine obsessively chronicles the ideas, people, and cultural events that are reshaping our world. The New York brand includes the groundbreaking magazine New York, published biweekly in print, and six thriving verticals: Intelligencer, the Cut, Vulture, The Strategist, Curbed, and Grub Street. New York Magazine is part of Vox Media, the leading modern media company. We guide our audience from discovery to obsession and inspire essential conversations about what’s now, what’s next, and what’s possible. We are a diverse group of journalists, storytellers, business professionals, creators, and technologists who believe it is a moral and business imperative to amplify voices and cultivate diversity, equity, and inclusion throughout our organization and media. This applies to our candidates, teams, storytelling, creative work, and platforms, products, and partnerships. WHAT YOU’LL DO Executive and Editorial Support Extensive calendaring and scheduling of internal and external meetings as well as personal calendaring for the editor-in-chief Facilitate regular editorial meetings and share relevant resources on a timely basis, maintaining an organized system Occasional business travel planning for international and domestic travel, including complex itineraries with last‑minute updates Process expenses for executives in a timely manner Handle requests for meetings and office support quickly and proactively Follow through on tasks to successful completion, often with deadline pressures Handle sensitive information with discretion and maintain confidentiality at all times Act as a gatekeeper for the executive’s time and attention Partner with other Operations Teams including HR, Finance/Accounting, IT and Facilities on projects as needed New York Magazine Office Management Work alongside Vox Media’s office ops team to oversee daily operations of the newsroom Welcome new staff on their first day, prepare desks, show them around the space Support office culture and serve as a go-to for questions Facilitate student group tours with the hosting editor to ensure visits run smoothly Provide shipping support and liaise with office ops; manage in-person office needs including storage New York Magazine Operations Manage the magazine’s corporate card and process monthly invoices Oversee publication and vendor subscriptions and memberships, ensuring access for staff Support coordination and execution of monthly all-hands meetings and external team gatherings Who You Are SUCCESS WILL LOOK LIKE: You are reliable — punctual, regular attendance You are proactive when conflicts arise and can look ahead You are a team player — no job is too small MUST HAVES: 2+ years in media, with understanding and interest in the industry Experience assisting executives in a fast-paced environment; office management skills a plus Strong ethics, integrity, and discretion Ability to thrive in a fast-paced, dynamic environment with humor and grace Experience with Mac computers and advanced knowledge of Google Calendar and Google Apps Proven ability to prioritize, meet deadlines, and maintain high standards of completeness and accuracy Strong analytical skills and problem-solving ability Confidentiality on all business matters Willingness to learn new technologies to improve effectiveness You are reliable — punctual, regular attendance Ability to work independently, use initiative, and escalate challenging situations when needed This combined role requires a proactive and versatile individual who can switch between supporting executives and managing office operations. If you think you have what it takes but don’t meet every point, please apply with a cover letter to tell us how your unique skills can contribute to the Vox Media team. Where You’ll Work This job is based in our New York City office. Why Vox Media? What We Offer This is a permanent, full-time position and benefits-eligible. We provide comprehensive benefits to support all employees. More information about our benefits is available here. Our DEI+ Commitment Vox Media is committed to building an inclusive environment. We recognize that great stories and products come from people with diverse backgrounds. We keep our diversity data public. Learn more about our values, and our approach to corporate citizenship. Vox Media is an Equal Opportunity Employer. We consider all qualified applicants, including those with criminal histories, in accordance with applicable laws. We provide reasonable accommodations in the application process. If you require an accommodation, please contact our People & Culture team at recruitment at voxmedia dot com. What Comes Next Our recruiting team will review applications in a timely manner. They will contact candidates from Vox Media email addresses. For information on recruitment fraud, read more here. Pay Transparency The salary range listed below represents the base pay range at the time of posting. Final salary depends on factors including skills and experience. Pay Range $70,000 — $90,000 USD #J-18808-Ljbffr