Business Services Principal Pr Job at University of Colorado in Town of Aurora

Job Summary

This position will provide professional support to the University of Colorado Anschutz Medical Campus. This position will participate in and occasionally lead projects on behalf of the Senior Associate Dean, with minimal supervision, and facilitate processes in accordance with CU and SOM policies and procedures. This position will administratively manage the complex scheduling needs, travel arrangements, and expense reports. This position will interface with liaisons across the University of Colorado Anschutz Campus chancellor’s office, School of Medicine, UCHealth, and Children’s Hospital in the stewardship of clinical trials research initiatives.

Key Responsibilities

• Support coordination of executive-level meetings by preparing agendas, taking minutes, and assisting with related communications, including email distributions and memos.
• Maintain the calendar for the Senior Associate Dean by scheduling meetings, prioritizing requests, and coordinating with other calendars under supervision.
• Assist with domestic and international travel arrangements, including booking flights and hotels, registering for conferences, and submitting expense reimbursements in accordance with policies.
• Represent the Senior Associate Dean in a professional manner through in-person, phone, and written communications.
• Contribute to procurement processes by preparing expense reports and ensuring compliance with CU policies.
• Provide administrative support for document routing, record keeping, and spreadsheet tracking.
• Execute projects assigned by the immediate supervisor.
• Independently coordinate and manage executive-level meetings, including agenda development, minute-taking, and dissemination of communications across various platforms.
• Oversee and optimize the Senior Associate Dean’s calendar, exercising discretion in prioritizing requests and resolving scheduling conflicts across multiple stakeholders.
• Manage complex domestic and international travel logistics, ensuring compliance with institutional policies and budget constraints, and proactively resolving issues.
• Serve as a trusted representative of the Senior Associate Dean, demonstrating professionalism and sound judgment in all forms of communication.
• Independently manage procurement and expense reporting processes, ensuring accuracy and adherence to CU Medicine, University, and SOM guidelines.
• Maintain and improve systems for document routing, record keeping, and data tracking, identifying opportunities for increased efficiency.
• Execute projects assigned by the immediate supervisor.
• Lead strategic coordination of high-level executive meetings, including designing agendas aligned with institutional priorities, producing official records, and managing communications with campus-wide impact.
• Serve as a strategic advisor in managing the Senior Associate Dean’s calendar, balancing competing priorities and aligning scheduling with long-term goals and initiatives.
• Provide expert-level oversight of international and domestic travel planning, ensuring seamless execution, policy compliance, and budget optimization; mentor others in travel coordination best practices.
• Act as a senior liaison and ambassador for the Senior Associate Dean, handling sensitive communications and representing leadership in high-stakes interactions.
• Develop and refine procurement and expense management systems, ensuring policy alignment and training others on best practices.
• Design and manage advanced tracking systems for document workflows and data reporting, leveraging tools to support decision-making and operational excellence.
• Execute projects assigned by the immediate supervisor.

Work Location

On-site – this role is expected to work on-site and is located on the Anschutz Medical Campus in Aurora, Colorado.

Why Join Us

On-site – this role is expected to work on-site and is located on the Anschutz Medical Campus in Aurora, Colorado.