Niche Support Personnel - Event Planner Intermediate (3-6 years) Job at ATR Inte

JOB DESCRIPTION
The Corporate Meetings & Events Team is part of Client's larger Firmwide Events structure, responsible for delivering best in class events and programs for a range of clients inside and outside of the firm The team, in close partnership with colleagues across all lines of business, manages the entire event planning process from conception through event completion

As the Corporate Responsibility Event Planner, you will support the strategy and execution for our Corporate Responsibility (CR) department, which oversees the development and implementation of the firm's CR agenda and initiatives You will report to the Vice President of Events for Corporate Responsibility on the Corporate Firmwide Events team, specifically supporting the Market Leadership Teams (MLT) Working closely with MLT leadership and regional and national MLT team members, you will partner with and support the Vice President on an array of events designed to advance the firm's business goals in the communities we bank and serve You will plan, manage, and execute client events both independently as well as in partnership with the Vice President

Job responsibilities:
• Deliver strategic events programming that drives meaningful interactions with external and internal audiences, raises awareness of CR initiatives and efforts and support the department's goals Provide strategic input and recommendations when collaborating with cross functional project teams when executing programming, including complex in-person and virtual events that range from 10 to 1,000 attendees
• Plan and support all aspects of events with various degrees of complexity, including but not limited to:
oSite selection via RFP process and vendor negotiation
oManage invitation process and RSVPs, including creating regular and ad hoc reports
oManage attendee hotel and travel (air/ground travel)
oTotal logistics coordination (setup, catering, décor, audio visual, speakers)
oCreate and print collateral such as menus, security passes, directional signage, etc in partnership with graphic designer
oCoordinate of giveaways and event activities
• Manage onsite event supplies, including printing name badges and table tents, and packing event-related materials
• Coordinate shipping of materials to/from events and ensure their ahead of time arrival
• Support events onsite with registration, setup, and other misc assistance
• Invoice processing, monthly reconciliation of p-card statements, and budget ownership
• Deliver Client event standards at every level
• Mitigate risk and compliance aspects for all events
• Ensure department calendars, databases and systems are kept up to date

Requirement:

Required, qualifications, capabilities, and skills:
• 4-6 years of experience in events and project management or closely related field
• Excellent written and oral communication skills ability to deliver messages clearly and succinctly
• Ability to manage projects across businesses, functions and geographies and to build strong relationships with diverse audiences
• Exceptional client focus and service ethic
• Self-starter, strong sense of ownership, extremely organized, detail oriented with strong commitment to accuracy, forward-thinking, proactive
• Strong analytical and problem-solving skills
• Ability to multi-task in a fast-paced environment
• High degree of professionalism, flexibility, good judgement and discretion
• Capacity to manage multiple people on the event site
• Calm appearance under pressure - ability to respond quickly and diplomatically to stressful, difficult, fast-paced and changing situations
• Ability to work extended hours, which may include evening and/or weekend event support
• Proficient in Microsoft Office suite including Excel, Word, PowerPoint and Outlook
• Travel to offsite locations as necessary

Benefits:

Benefits
Full-time employees (working an average of 30 hours or more) are eligible to select from different benefits packages Packages may include medical, dental, and vision benefits, a 401(k) retirement savings plan with employer match (available after 1 year of employment), commuter benefits, employee discount and referral programs, and life and supplemental income insurance Paid sick leave is provided in accordance with applicable state and local laws.

Compensation
Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education, and experience, as well as the benefits package you select.

Work Authorization
ATR International, Inc cannot sponsor work visas (H-1B, F-1 STEM OPT with I-983, or similar) Candidates must have valid U.S work authorization.

ATR International, Inc is an equal opportunity employer We celebrate diversity and are committed to creating an inclusive environment for all employees.