NBCUniversal is hiring: Administrative Assistant, Working Title TV in California

Administrative Assistant, Working Title TV

The Administrative Assistant will be responsible for managing the schedules of the Head of Television and VP, Development and liaising with UK-based Executives to manage meetings. This role will be the point of call for the Working Title Television department in the Working Title US Office on the Universal Lot.

Responsibilities

• Manage schedules for Head of Television and VP, Development.
• Set meetings internally and externally, including project-specific or general meetings with writers/directors and providing general support for the Creative Executives.
• Liaise with UK Executive offices to add meetings/calls to diaries and vice versa.
• Provide front-of-house support when welcoming people for TV meetings.
• Act as the first point of contact for the Working Title development department on calls and relay messages professionally.
• Review US executive team calendars daily and prepare meeting materials as needed (e.g., read/watch relevant material).
• Take minutes in internal departmental meetings and ensure follow-up on action items.
• Coordinate with Universal International Studios (UIS) regarding weekly and monthly meetings.

Submissions & Creative Materials

• Support the development team with managing the submissions log.
• Cover material and writing when assigned, including writing synopses and providing informed feedback.
• Organize materials to ensure TV and Film development teams can access remotely.
• Proof new drafts and edit typos using Final Draft.

General Admin / Creative

• Cover screenings/events as needed and report back on news/reviews relevant to the wider Film and TV departments.
• Coordinate travel and accommodation for high-profile talent for national/international trips.
• Arrange exec travel for business trips, events, and on-set visits.
• Update writers and directors long-lists.
• Organize and submit executive expenses.
• Occasional lunch and coffee runs.

Qualifications

• Minimum 2 years of experience as an assistant.
• Strong ability to thrive in a busy, varied creative environment.
• Previous experience at an agency or buyer is a plus.
• Demonstrated knowledge of established and emerging talent in Film & TV.
• Strong organizational skills, confidentiality, and discretion.
• Interest in Film and Television; wider creative industry interest is welcome.

Additional Requirements

• On-site: This position is full-time from an NBCUniversal-designated worksite.
• Salary Range: $58,000 - $62,000 (not bonus eligible).
• Eligible for company-sponsored benefits (medical, dental, vision, 401(k), paid leave, tuition reimbursement, and other discounts).

This position is open and NBCUniversal is an equal opportunity employer. Selection may require an in-person interview at a NBCUniversal location. The company provides equal employment opportunities to all applicants and employees regardless of race, color, religion, gender, gender identity or expression, age, national origin, disability, sexual orientation, marital status, veteran status, or other legally protected status. Reasonable accommodations are available on request.