Junior Proposal Writing Assistant (Must have some experience in Proposal Writing

Junior Proposal Writing Assistant (Must have some experience in Proposal Writing)

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Base pay range

$49,000.00/yr - $60,000.00/yr

Proposal Writing Assistant

Salary Range: $49,000 – $60,000 (based on experience)

A growing federal contractor is seeking a Proposal Writing Assistant to support the preparation, writing, and submission of competitive federal proposals. This entry-level role is ideal for individuals with excellent attention to detail, strong writing and formatting skills, and an interest in building a career in government contracting and business development.

The Proposal Development Assistant will collaborate closely with business development leaders, capture managers, technical experts, and senior leadership to produce compliant, high-quality proposal responses for federal opportunities.

Key Responsibilities

Proposal Writing & Content Development

• Draft and format proposal sections such as resumes, past performance narratives, compliance matrices, and technical write-ups.
• Review and analyze RFPs, RFQs, and other solicitation documents to ensure a clear understanding of requirements.
• Work with subject matter experts to translate technical input into clear, persuasive content.
• Create executive summaries, company overviews, and other key proposal components.
• Maintain consistency in tone, style, and compliance across all documents.
• Update tables of contents, headers, and footers to ensure professional formatting and federal compliance.

Proposal Coordination & Project Support

• Support all phases of the proposal lifecycle to ensure timely, organized submissions.
• Track development activities, coordinate inputs, and support kickoff meetings.
• Monitor deadlines and status updates for each component to keep projects on schedule.
• Assist with assembling and finalizing complete proposal packages for on-time delivery.

Compliance & Quality Control

• Verify adherence to solicitation requirements for structure, format, and content.
• Use established templates, style guides, and databases to ensure quality and consistency.
• Edit and proofread content for grammar, clarity, and accuracy.
• Support document reviews and incorporate feedback efficiently.
• Partner with technical staff, sales teams, and leadership to gather relevant content.
• Communicate project status, risks, and updates to stakeholders in real time.
• Work with graphic designers to incorporate visuals, charts, and diagrams to enhance proposals.

Knowledge Management & Content Library

• Maintain a library of reusable proposal content and past performance information.
• Track proposal activity and document lessons learned to strengthen future submissions.
• Contribute to the continuous improvement of proposal processes and resources.

Required Qualifications

• Bachelor’s degree (English, Communications, Business, Technical, or related discipline preferred).
• Strong typing and document formatting skills.
• At least 1 year of experience supporting federal proposals or working in government contracting.
• Familiarity with federal procurement regulations and proposal requirements.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams).
• Experience using tools such as VisibleThread for RFP analysis and compliance tracking.
• Working knowledge of government solicitation platforms (e.g., SAM.gov, GSA eBuy, PIEE, Deltek GovWin).
• Basic graphic design experience (e.g., Adobe Creative Suite).
• Ability to pass background and drug screening.

Preferred Qualifications

• Experience in sectors such as IT, Cybersecurity, Healthcare, or Financial Management.
• APMP certification (Foundation or Practitioner level).
• Advanced writing, editing, and proofreading abilities.
• Strong analytical skills and the ability to explain complex concepts clearly.
• Proven ability to work under tight deadlines with multiple priorities.
• Excellent communication and interpersonal skills for cross-functional teamwork.
• Reports directly to senior leadership with significant exposure to business development strategy.
• Involves managing multiple concurrent proposal efforts while maintaining accuracy and compliance.
• Comprehensive medical, dental, and vision coverage
• Paid time off and tuition reimbursement
• Short- and long-term disability insurance
• Health savings and flexible spending accounts
• Life and voluntary insurance options
• 401(k) with generous company match
• Employee assistance program and professional development support

Seniority level

Entry level

Employment type

Full-time

Job function

Writing/Editing

Industries

Staffing and Recruiting