McBride
Contractor Support to Wargame Event Planning
McBride, Norfolk, Virginia, United States, 23500
Contractor Support to Wargame Event Planning
McBride offers a contractor role supporting Allied Command Transformation (ACT), NATO’s leading agent for change that drives continuous improvement of Alliance capabilities, provides support to NATO missions, leads military transformation, and develops concepts and training initiatives.
Responsibilities
Coordinate, manage, and supervise all administrative, IT, security, facility, transportation, catering, and real‑life support requirements for all events related to wargame planning, development, execution, and post‑event activities, including:
The primary wargame event(s)
Planning conferences and workshops
Wargame rehearsals and playtests
Briefings to sponsors and distinguished visitors (DVs)
After‑action reviews and lessons identified sessions
Serve as the central point of contact for event management, liaising with facility owners, NCIA for IT services, NATO security staff, catering providers, transport coordinators, and accommodation services.
Develop, maintain, and distribute all event‑related documentation, including formal invitations, administrative instructions, contact lists, participant rosters, and security access rosters.
Ensure that venue requirements—rooms, seating, IT infrastructure—are surveyed, booked, and configured to meet the needs of each wargame event, drafting floor plans and managing contingency plans.
Manage participant registration, check‑in, access control, and coordination of security clearances in close cooperation with host facilities and NATO security offices.
Oversee logistical arrangements, including transportation between lodging and venues, catering, social functions, and the secure transport of sensitive materials and equipment.
Document lessons identified from each event management cycle to continuously improve support for future events and contribute annexes to final wargame reports.
Support after‑action reviews (AAR) and follow‑on refinement of event procedures, integrating lessons learned.
Provide proactive updates to the Project Manager / Game Director on event status, issues, and recommended adjustments to maintain schedule and quality.
Required Qualifications
Nationality of one of the NATO member countries.
Demonstrated professional event coordination and management experience in the past five (5) years for events hosting at least 50 people.
Demonstrated experience working in multinational teams.
Demonstrated experience in stakeholder management.
Demonstrated understanding of all elements of event management, including facilities, transportation, administrative tasks, security, IT, and logistics.
Demonstrated familiarity with the nuances of coordinating events in Europe.
Demonstrated proficiency in English as defined in STANAG 6001 (SLP 4444) or equivalent.
Demonstrated proficiency in the use of the Microsoft Office tool suite and collaborative software.
Prior experience coordinating or managing events at the operational and/or strategic level, including administrative and logistical support.
Experience contributing to after‑action reviews and writing event management annexes or related sections of final reports.
Education and Clearance
4‑Year University baccalaureate degree.
NATO Secret Security Clearance or national equivalent.
Benefits
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Professional development assistance
Referral program
Vision insurance
Location: Virginia Beach, VA
Salary: $55,000 – $60,000
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Responsibilities
Coordinate, manage, and supervise all administrative, IT, security, facility, transportation, catering, and real‑life support requirements for all events related to wargame planning, development, execution, and post‑event activities, including:
The primary wargame event(s)
Planning conferences and workshops
Wargame rehearsals and playtests
Briefings to sponsors and distinguished visitors (DVs)
After‑action reviews and lessons identified sessions
Serve as the central point of contact for event management, liaising with facility owners, NCIA for IT services, NATO security staff, catering providers, transport coordinators, and accommodation services.
Develop, maintain, and distribute all event‑related documentation, including formal invitations, administrative instructions, contact lists, participant rosters, and security access rosters.
Ensure that venue requirements—rooms, seating, IT infrastructure—are surveyed, booked, and configured to meet the needs of each wargame event, drafting floor plans and managing contingency plans.
Manage participant registration, check‑in, access control, and coordination of security clearances in close cooperation with host facilities and NATO security offices.
Oversee logistical arrangements, including transportation between lodging and venues, catering, social functions, and the secure transport of sensitive materials and equipment.
Document lessons identified from each event management cycle to continuously improve support for future events and contribute annexes to final wargame reports.
Support after‑action reviews (AAR) and follow‑on refinement of event procedures, integrating lessons learned.
Provide proactive updates to the Project Manager / Game Director on event status, issues, and recommended adjustments to maintain schedule and quality.
Required Qualifications
Nationality of one of the NATO member countries.
Demonstrated professional event coordination and management experience in the past five (5) years for events hosting at least 50 people.
Demonstrated experience working in multinational teams.
Demonstrated experience in stakeholder management.
Demonstrated understanding of all elements of event management, including facilities, transportation, administrative tasks, security, IT, and logistics.
Demonstrated familiarity with the nuances of coordinating events in Europe.
Demonstrated proficiency in English as defined in STANAG 6001 (SLP 4444) or equivalent.
Demonstrated proficiency in the use of the Microsoft Office tool suite and collaborative software.
Prior experience coordinating or managing events at the operational and/or strategic level, including administrative and logistical support.
Experience contributing to after‑action reviews and writing event management annexes or related sections of final reports.
Education and Clearance
4‑Year University baccalaureate degree.
NATO Secret Security Clearance or national equivalent.
Benefits
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Professional development assistance
Referral program
Vision insurance
Location: Virginia Beach, VA
Salary: $55,000 – $60,000
#J-18808-Ljbffr