Music Department Office Administrator Job at New River Community College in Redd

Overview Office administrator for the music department oversees the day-to-day activities of the music department, runs front-of-house needs for all music department recitals and concerts, and helps to promote/recruit for music department ensembles (Chorale, Jazz, and Symphonic Choir). Qualifications Attention to details Effective and creative communication skills General Expectations Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about Christ Demonstrate Simpson University Values in the performance of all duties. Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook Maintain the confidentiality of information, data and records Properly exercise tact, diplomacy, discretion, and professional judgment Demonstrate strong customer service skills in the performance of job duties Demonstrate good organizational and communication skills in the performance of job duties Supervises employees in accordance with Simpson University policies and procedures Support the overflow needs of other departments within the respective university area Perform other duties in accordance with this position as deemed necessary by the President Essential Functions Oversee the use of department facilities and equipment - reserving classrooms, occasional set-up and janitorial, monitor use of department instruments including ordering equipment and securing repair when needed Ordering teaching materials as needed Oversee reservation of university facilities for music events on master calendar. Maintain Music Department Event calendar by year in conjunction with University calendar Submit and track Check Requests and Purchase Orders Music marketing and promotion for outward-facing ensembles (choir, jazz, and community) by: Work with the Simpson Marketing department to promote music department ensemble performances Poster and program design and layout Promotion of events on social media for Simpson Chorale, Jazz Ensemble, and Symphonic Choir Connection with community partners for the purpose of promoting events and recruiting for ensembles Procuring photographer Provide Academics with accurate Faculty loading each semester Provide communication and assistance to Adjuncts as needed; provide Adjunct forms to HR each semester Maintain Music Department library Provide accurate communication and relationship between Music Department and other campus departments to successfully put on outward-facing events promoting the music ensembles Provide necessary concert assistance including set-up, ticket sales, guest relations, decor, arranging for volunteers, handling finances following concert Physical Requirements Physical Requirements: Job Title: Music Department Office Administrator Typical Working Conditions: Indoors in controlled environment Equipment Used: Computer, scanner, copier, mouse, keyboard, stapler, 3-hole punch, letter opener Essential Physical Tasks: Sitting for short periods of time using a computer, filing, walking to other buildings, moving musical instruments and equipment, arranging chairs. Analysis of Physical Demands to Perform Essential Functions: Key (Based on typical week) N=Never; R=Rarely (Less than 1 hour per week); O=Occasional (1%-33% of time); F=Frequent (34%-66% of time); C=Constant (over 66% of time). Activities and Frequencies: (Summary of typical physical activities observed in a week; detailed table content not reproduced here) Driving: Automatic Trans, Standard Trans Other: Keyboard/Ten Key #J-18808-Ljbffr