Library Assistant 3 (41-1029) Juneau Job at State of Alaska in Juneau

Overview

The Juneau Law Library of the Alaska Court System (ACS) is accepting applications for a Library Assistant 3 (salary range 12). The successful applicant will manage the law library and oversee all public and technical services tasks, under the supervision of librarians in Anchorage.

Employees transferring from another State of Alaska agency may receive consideration for an advance step placement.

The Position

You will perform technical services such as receiving new materials and serial updates in the integrated library system. You will create, maintain, and remove copy and item records, physically process materials for the shelf, update and file loose-leaf and supplementary materials, shelve materials, and maintain shelf arrangement. You will verify the accuracy of invoices and packing slips, then scan and submit them for payment approval. You will monitor the collection to keep materials up to date, claim missing or delinquent materials from vendors, request cataloging for new acquisitions, work with law librarians to manage replacements, withdrawals, and acquisitions, and resolve problems with records, materials, and processes.

You will be responsible for providing reference assistance to judges, law clerks, and other court employees; attorneys and members of the legal community; and pro se litigants and members of the general public. You will provide instruction in the use of print and electronic library materials, including case law digests, statutory indexes and tables, citators, the library catalog, legal databases, e-books, and court and library websites.

You will also assist users researching the history of legislation, regulations, court rules, and local government codes. Other duties may include processing and accepting interlibrary loan requests. You will work cooperatively with other libraries and government agencies, and assist patrons with library equipment, including computers, copiers, printers, and microform readers.

This position is responsible for managing the daily operations of the Juneau public and Supreme Court law libraries. It involves implementing and enforcing library policies and procedures, setting and meeting goals, and preparing monthly reports, including statistics. The role includes maintaining and servicing library equipment, handling minor repairs such as paper refills, jam clearing, and toner replacement, and overseeing the distribution of materials to court staff in Juneau. It also involves procuring supplies, and working independently under the direction of professional staff based in Anchorage. Regular participation in staff meetings via telephone is required.

The Work Hours

Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Legal Right to Accept Employment

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.

Benefits

Exceptional benefits for full-time employees include a competitive package with 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.

Note: This is an EEO employer that promotes diversity.

Minimum Qualifications

A high school diploma or GED and three years of library or clerical work experience in a progressively responsible capacity. The required work experience is met by service as a Library Assistant 2 or Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer.

OR

An Associate of Arts degree in Library Science and one year of library or clerical work experience in a progressively responsible capacity. The required work experience is met by service as a Library Assistant 2 or Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer.

OR

A bachelor’s degree from an accredited college in any field.

Documents and Application Instructions

This applies to your application submission.

• A professional letter of interest, completed per the instructions. Your letter will be used as a writing sample.
• Post-secondary transcripts, if using education to meet minimum qualifications.

Documents to be Submitted at the Time of Interview (REQUIRED):

• Copies of your most recent two performance evaluations, if available.
• A list of three professional references with supervisory authority, including daytime phone numbers and email addresses.

LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or, if unable to attach, email it to recruitment@akcourts.gov. The letter should: 1) be professionally written with proper format, grammar, spelling, and punctuation; 2) explain how you meet the minimum qualifications; 3) explain why you are the best candidate. Your letter will be used to determine which applicants advance to the interview phase.

WORK HISTORY If using work experience not documented in your application, provide employer name, job title, dates of employment, and whether full- or part-time. Applications will be reviewed to ensure the responses support minimum qualifications. If not, the applicant will not advance to the interview stage.

EDUCATION If post-secondary education is required to meet the minimum qualifications, fill in the Education section of the application. If you have not obtained a degree, indicate the number of credit hours earned. Copies of transcripts will be required at time of interview.

SELECTION PROCEDURE Applicants must meet the minimum qualifications. Not all applicants can be interviewed. If your application is not qualified, you will be notified within two weeks after the closing date. If you believe your application was improperly disqualified, you may appeal to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the notice date. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW To avoid conflicts of interest, applicants who have a spouse, close relative, or regular household member employed by the Alaska Court System may not be considered without approval of the Administrative Director.

BACKGROUND CHECK A background check will be conducted prior to an offer. If you have convictions that have been set aside under a suspended imposition of sentence (SIS), you may answer no to related questions. If unsure, contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Contact Title: Recruitment
E-mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Phone: (907) 264-8242