Sesame Workshop
Executive Assistant, Marketing & Communications Marketing & Communications Hybri
Sesame Workshop, New York, New York, us, 10261
Sesame Workshop is looking to hire an Executive Assistant for our Marketing & Communications team. This active role directly supports the Senior Vice President of Marketing and the Senior Vice President of Communications & Public Affairs, along with supporting department-wide special projects and administrative needs, including managing schedules, travel, correspondence, contracts, and more. The Executive Assistant will also support various meetings and internal and external events and communications needs. This individual plays a significant role in representing leadership and the team internally and externally and must be skilled in managing multiple tasks and conflicting priorities with accuracy, attention to detail, and discretion when dealing with confidential information.
This position will dual report to the SVP, Communications & Public Affairs and SVP, Marketing.
Primary Responsibilities
Manage two busy schedules, scheduling meetings that often require complex coordination with multiple internal and external parties, with the ability to proactively resolve and avoid conflicts
Direct and handle urgent and/or sensitive correspondence with discretion
Organize internal meetings/events, including department retreats, lunch & learn sessions, and other internal communications needs
Manage general follow-up and generate reminders to effectively meet deadlines and commitments
Project manage special department initiatives and a range of special projects
Arrange occasional domestic and international business travel
Prepare expense reimbursement and other required reports
Prepare occasional briefing documents, presentations, and reports for meetings or events
Contract external vendors
Coordinate with executives, support staff, and IT and facilities on scheduling and administrative needs
Procure premiums and assist with mailings
Perform other administrative tasks, as assigned
Assist with planning and supporting internal and external events at peak times and provide onsite support for special events, as assigned
Minimum Qualifications Required
5+ years of work experience supporting executive-level positions, with experience supporting C-level executives strongly preferred
Ability to maintain confidentiality and handle sensitive correspondence
High level proficiency in Word, PowerPoint, Outlook, and Excel and ability to learn new technology tools for project and expense management
Excellent written and verbal communication skills, with strong editing, proof-reading, and copyediting ability
Strong multi-tasker with excellent organizational skills and keen attention to detail
Ability to work under pressure in a fast-paced environment and effectively take direction
Collaborative team player, willing to pitch in wherever needed
Self-starter capable of owning and proactively managing multiple projects at a time
Passion for philanthropic work and making a difference for children in need around the world
Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity
#J-18808-Ljbffr
This position will dual report to the SVP, Communications & Public Affairs and SVP, Marketing.
Primary Responsibilities
Manage two busy schedules, scheduling meetings that often require complex coordination with multiple internal and external parties, with the ability to proactively resolve and avoid conflicts
Direct and handle urgent and/or sensitive correspondence with discretion
Organize internal meetings/events, including department retreats, lunch & learn sessions, and other internal communications needs
Manage general follow-up and generate reminders to effectively meet deadlines and commitments
Project manage special department initiatives and a range of special projects
Arrange occasional domestic and international business travel
Prepare expense reimbursement and other required reports
Prepare occasional briefing documents, presentations, and reports for meetings or events
Contract external vendors
Coordinate with executives, support staff, and IT and facilities on scheduling and administrative needs
Procure premiums and assist with mailings
Perform other administrative tasks, as assigned
Assist with planning and supporting internal and external events at peak times and provide onsite support for special events, as assigned
Minimum Qualifications Required
5+ years of work experience supporting executive-level positions, with experience supporting C-level executives strongly preferred
Ability to maintain confidentiality and handle sensitive correspondence
High level proficiency in Word, PowerPoint, Outlook, and Excel and ability to learn new technology tools for project and expense management
Excellent written and verbal communication skills, with strong editing, proof-reading, and copyediting ability
Strong multi-tasker with excellent organizational skills and keen attention to detail
Ability to work under pressure in a fast-paced environment and effectively take direction
Collaborative team player, willing to pitch in wherever needed
Self-starter capable of owning and proactively managing multiple projects at a time
Passion for philanthropic work and making a difference for children in need around the world
Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity
#J-18808-Ljbffr