Executive/Personal Assistant to Media Personality Job at Pocketbook Agency in Ar

JRN #2260

We are seeking a highly experienced, adaptable, and self-directed Executive/Personal Assistant to support a dynamic media personality. This role requires intuitive thinking, proactive problem-solving, and a high level of discretion. You’ll manage day-to-day operations, support high-stakes projects with A-list talent, and help keep the executive’s life and business running at full speed. Ideal candidates will have 8+ years of experience and are located near Arlington, VA.

Responsibilities:

• Manage complex, fast-moving calendars with frequent changes; anticipate needs and make real-time adjustments
• Coordinate travel, accommodations, and on-site logistics (e.g., preferred amenities, schedules) for domestic trips and events
• Plan and execute personal and professional events; handle brand coordination, wardrobe pulls, and third-party communications
• Serve as the point of contact for talent teams, brand partners, vendors, and internal staff; communicate professionally and succinctly
• Own daily, weekly, and monthly task management, ensuring smooth execution without repeat instruction
• Prepare the weekly schedule, ensuring the calendar reflects confirmed, prioritized appointments
• Monitor and manage inbox, documents, and task platforms (Outlook, Dropbox, Monday.com), ensuring information is organized and action-ready
• Provide in-office support 2x/week and occasional local errands/drop-offs; function independently when working solo on-site

Requirements:

• 5+ years supporting senior executives, founders, or public-facing talent in fast-paced environments
• Strong organizational and operational instincts — able to pivot, problem-solve, and prioritize without needing play-by-play input
• Exceptional attention to detail; able to catch inconsistencies and anticipate needs before being asked
• Concise communicator — written and verbal updates must be efficient, clear, and actionable
• Comfortable with hybrid work, travel, and in-person presence a few days a week in Arlington, VA
• Tech proficiency: Outlook, Dropbox, Monday.com (training provided, but baseline competency expected)
• Calm, professional demeanor with discretion and a high level of trustworthiness
• Flexibility with schedule

Salary: Up to $115,000/yearly + benefits

Location: Arlington, VA || Hybrid