UT Health Austin is hiring: Administrative Manager, Radio-Television-Film, Moody

Administrative Manager, Radio-Television-Film, Moody College of Communication

This position will provide administrative oversight of the Radio-Television-Film department working with various departments across Moody College to accomplish objectives and support the needs of students.

Department Administration

This position is responsible for overseeing the day-to-day operations and overall workflow of department business. Including ensuring compliance with policies, procedures, and systems and maintaining department leadership and staff updated on any changes. Directly supervises department staff. Establish priorities, procedures, and deadlines. Sets work schedules and reviews work priorities for staff. Evaluates progress and overall work performance. Coordinates the overall human resource function for the department. Provides administrative stability and leadership to the Director, Faculty, Staff, and Students by balancing the sound use of independent judgment with appropriate consultation. In addition, this position is expected to attend weekly leadership meetings with the Department Chair and other leadership, lead weekly administrative staff meetings and schedule and provide agendas for departmental and budget council meetings. The administrative manager is expected to assist the Chair and department leadership with reports, projects, issues, and initiatives, inform the Chair of deadlines, ongoing processes, and departmental updates and provide administrative stability and leadership. Attend regular meetings with college leadership, liaise with various offices across campus and serve on college committees as requested.

Financial Management

This position is expected to manage and collaborate with department leadership regarding all department budget and resource allocation. This includes participating in the planning of academic undergrad and graduate courses each semester and manage it within instructional budget limits and projections to maximize undergraduate student credit hours and other university, college, and unit priorities. This position will also supervise all scholarship programs in conjunction with departmental staff, development, undergraduate education, and graduate studies.

Faculty Affairs

Serves as front-line coordinator and advisor to faculty concerning promotion process and works with the Director, School's Budget Council, and Dean's Office to assemble dossiers and ensure compliance with all procedures and requirements. Initiates and coordinates preparation of materials for mid-tenure and post-tenure reviews. Attend and participate in School, College, and University meetings, training, events. Coordinate faculty annual evaluations, reports, comprehensive periodic reviews, third-year reviews, committee assignments, commencement assignments, peer teaching reviews, and teaching award nomination packets. This position is responsible for managing all aspects of the faculty recruitment and onboarding process, including collecting and processing all documents necessary for faculty hires and maintaining professional track faculty contracts. This position is also responsible for managing all aspects of the faculty life cycle including but limited to, course releases, leave requests, and summer compensation.

Human Resources

This position is responsible for coordinating with Moody HR and UT HR teams with all aspects of the staff and student employment life cycle. This includes recruiting, hiring, and onboarding of faculty, staff, and students. This position is expected to collaborate with UT HR and Moody HR regarding employee relations and performance management. This position will act as the timekeeper for RTF faculty, staff, and students and collaborating with Moody HR regarding absence and leave requests.

Other duties as assigned

Required Qualifications

Bachelor's degree and five years of responsible level experience in program management and coordination of programs, or Master's degree and three years of above experience. Proven ability to prioritize responsibilities and manage concurrent projects, while maintaining a high level of accuracy and attention to detail. Ability to meet overlapping deadlines. Demonstrated strong organizational skills. General financial and budgeting knowledge. Excellent interpersonal, oral communication, and writing skills. Demonstrated analytical, problem-solving, and critical thinking skills. Demonstrated ability to perform work independently. Experience supporting faculty and staff.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

The ideal candidate should be innovative, skilled at anticipating changing priorities, a self-starter, highly collaborative, able to work well under changing environments, respond well to feedback, and work well as part of a team. Skilled with interacting with a variety of constituents/customers. Experience with DEFINE and Workday. Working knowledge of university policies and procedures and an understanding of university organizational, cultural, and academic structure as well as knowledge of resources. Experience with university's HR policies and procedures, including faculty affairs.

Salary Range

$72,000 + depending on qualifications

Working Conditions

Typical office environment

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest