Digital Imaging Librarian Job at Cooley Dickinson Hospital in Northampton

Digital Imaging Librarian

Cooley Dickinson Hospital, Inc.

Job Summary

The Digital Imaging Librarian is responsible for digitizing films into the Picture Archiving Communications System (PACS) network and performing various filing tasks. The role involves assembling patients’ radiology digital examinations, setting up films per digital imaging conversion protocol for interpretation by the radiologist, and obtaining x‑ray imaging examination studies from outside facilities as requested. The position reports to the Chief Radiologic Technologist and operates within established departmental policies and procedures.

Essential Functions

• Train on and use the Radiology Information System (RIS/PACS).
• Check requisitions in RIS/PACS from all modalities for correct information.
• Set up imaging studies according to the request, matching with appropriate patient, prior film jacket/insert, requisition, name, and other information as requested.
• Change applicable main x‑ray jacket to Medical Record numbers on main jacket and all inserts and change the color coding to match the medical record number.
• Communicate with proper telephone etiquette with all health‑care providers and patients regarding radiology files and patient information requests in a professional manner.
• Distinguish between urgent need for digital images/prior films versus routine needs and prioritize services accordingly for patients, clinics, units, and physicians.
• Task prioritization will need to be utilized when conflicting requests for digital images/films arrive at the same time for requests of digital images and prior films to be processed through RIS/PACS. Schedule time with patients to pick up digital exam files/films and retrieve prior digital exam files/films in anticipation of scheduled time.
• Educate patients on proper procedures information to obtain digital exam files/films and return films only.
• Adhere to Health Insurance Portability & Accountability Act (HIPAA) guidelines upon release of any digital exam file/film information to patients utilizing correct departmental forms and procedures.
• Always perform proper identification of patients when handling patient inquiries and releasing any imaging study information.
• Print and fax radiology reports upon patient or physician request, ensuring faxes are sent to legitimate physician office prior to faxing.
• Release digital studies and prior films to doctors’ offices, insurance companies, lawyers, and courts.
• Ensure proper documentation is received, such as subpoenas and written releases prior to release.
• Complete proper request and consent forms for digital exam file/films leaving the film library and enter into RIS/PACS.
• Mail/courier films to receiving institution.
• File all films and inserts in the library, including file backs daily from all clinical areas and enter return information into RIS/PACS with accuracy and timeliness.
• Locate missing films, jackets, reports, and inserts by searching in RIS/PACS.
• Combine patient digital images and films under correct patient’s medical record number and accession number.
• Perform uploading and downloading of digital imaging examinations into PACS Cube DVD drive.
• Digitize prior/foreign (outside) film information into RIS/PACS.
• Pull outdated films from files and purge them according to department policy and state retention requirements for different film types.
• Perform daily cleaning and system calibrations required for film digitizing equipment to ensure proper quality control of digitized images and system performance are maintained.
• Cover other shifts as necessary, including some evenings and weekends.
• Maintain established hospital and departmental policies and procedures, objectives, confidentiality, quality improvement program, compliance, safety, infection control, and environmental standards.
• Maintain professional growth and development through attendance at seminars, workshops, conferences or in‑services, professional affiliations, or journals to stay abreast of current trends in field of expertise.
• Meet annual competency and retraining requirements.
• Attend meetings as required.
• Perform other functions/duties as requested.

Qualifications

Education

• High School Diploma or Equivalent required.
• Can this role accept experience in lieu of a degree? No.

Experience

• None listed.

Knowledge, Skills and Abilities

• None listed.

Physical Requirements

• Standing Occasionally (3‑33%)
• Walking Occasionally (3‑33%)
• Sitting Constantly (67‑100%)
• Lifting Occasionally (3‑33%) 20‑35 lbs
• Carrying Occasionally (3‑33%) 20‑35 lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3‑33%)
• Stooping Occasionally (3‑33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3‑33%)
• Gross Manipulation (Handling) Constantly (67‑100%)
• Fine Manipulation (Fingering) Frequently (34‑66%)
• Feeling Constantly (67‑100%)
• Foot Use Rarely (Less than 2%)
• Vision – Far Constantly (67‑100%)
• Vision – Near Constantly (67‑100%)
• Talking Constantly (67‑100%)
• Hearing Constantly (67‑100%)

Remote Type

Onsite

Work Location

30 Locust Street, Northampton, MA

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$18.10 – $25.16 per hour

EEO Statement

Cooley Dickinson Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, or other status protected under law. Reasonable accommodations will be provided for individuals with disabilities during the application and interview process. Applicants who require accommodations for the job application process may contact Human Resources at (857)‑282‑7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework includes ten competencies, half People‑Focused, half Performance‑Focused, and is used to evaluate performance, make hiring decisions, and identify development needs.