Library and Archives Paraprofessional 4 - Acquisitions Specialist Job at Clark C

Clark College is currently accepting applications for a full-time, permanent classified Library and Archives Paraprofessional 4 (Acquisitions Specialist) position.

The Acquisitions Specialist is responsible for coordinating the acquisitions process and ensuring the library’s collections are developed and maintained with accuracy and care.

The individual in this role will play a vital part in sustaining effective operations that support teaching and learning across the college. If you are detail-oriented and passionate about supporting equitable access to library resources, we encourage you to apply and join our team!

The Acquisitions Specialist position will manage the library’s acquisitions unit and provide fiscal oversight for library collections. This position plays a vital role in ensuring the timely procurement of learning resources, accurate fiscal management, and equitable access to library materials for Clark College students, faculty, and staff.

The current hybrid work schedule is four days on campus, one day remote. The hybrid schedule is subject to change based on the needs of the college.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

Job Duties and Responsibilities

• Manage the acquisitions unit, including planning, organizing, and coordinating daily operations, workflow, and resources.
• Facilitate and prioritize the acquisition of all library materials, ensuring procedures and processes run smoothly.
• Configure and maintain the acquisitions module of the integrated library system.
• Maintain vendor accounts and acquisition records; prepare purchase orders and approve invoices for payment.
• Analyze and resolve complex bibliographic and ordering problems; collaborate with vendors to resolve acquisition issues.
• Support fiscal management and budgetary analysis for library collections.
• Monitor, reconcile, and analyze budget status, expenditures, and vendor accounts.
• Develop and maintain manual and automated fiscal record-keeping and reporting systems.
• Forecast expenditures, prepare cost estimates, and participate in long-term budget planning.
• Ensure compliance with state, SBCTC, and college fiscal regulations and records retention requirements.
• Prepare financial reports, usage statistics, and analytics to support decision-making by library leadership and faculty.
• Develop and implement acquisitions and fiscal procedures, best practices, and workflow documentation.
• Interpret and ensure compliance with organizational, state, and consortial policies and procedures, while evaluating and authorizing exceptions or deviations as appropriate.
• Retain acquisitions and fiscal records in compliance with state and college standards.
• Generate statistical, operational, and administrative reports using Alma Analytics, Excel, and other reporting tools.
• Supervise and mentor student employees and interns; provide training on acquisition processes and develop orientation materials.
• Represent the library in consortial acquisitions-related groups and committees as needed.
• Pursue professional development opportunities to remain current on acquisitions practices, fiscal management, and library technologies.
• Perform related duties as required.

Position Requirements and Competencies

• High school graduation or equivalent AND four (4) years of experience in the functional operations of a library, including at least one (1) year at the senior level in acquisitions or fiscal services.
• Three (3) years of fiscal record-keeping experience, including problem-solving responsibilities, or equivalent education/experience.
• Two (2) years of related full-time administrative experience.
• Proficiency with Microsoft Office Suite (including Outlook, Word, Excel, SharePoint, and OneDrive).
• Experience with integrated library systems (preferably ExLibris Alma/Primo VE) and vendor platforms.
• Demonstrated ability to interpret and apply policies, resolve discrepancies, and maintain accurate records.

Job Readiness / Working Conditions

• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
• Ability to interact courteously with customers; direct the work of others; communicate effectively; work in a team environment; use and explain information tools and services.
• Knowledge of MARC21 standards and bibliographic control.
• Ability to produce accurate and timely work with minimal supervision.
• Ability to identify issues, evaluate options, and provide accurate conclusions and solutions.
• Ability to calculate fiscal data with precision and attention to detail and consistently follow internal control procedures.
• The initial appointment will include a 6‑month probationary period and the employee will earn permanent status after successfully completing probation.
• This position is represented by the Washington Public Employees Association.

What We Offer

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
• On‑campus early childhood education care program (pending registration and availability).
• Gym and recreation facilities available for membership.
• Clark promotes wellness with a variety of workshops and events.

Salary / Benefits

Salary Range: $3,999 - $5,370/month | Step A‑M (commensurate with qualifications and experience) | Range: 46 | Code: 262M

Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.

Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long‑term disability insurance; retirement; and tuition waiver.

Application Deadline

Required application materials must be completed and submitted online by 3 p.m., November 17, 2025.

Required Online Application Materials

• Clark College online application
• Current resume, with a minimum of three (3) references listed.
• Cover letter describing background and experience related to qualifications and responsibilities of the position.
• Responses to the supplemental questions included in the online application process.

Please apply online at www.clark.edu/jobs.

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.