Grant Writer and Contract Coordinator Job at EmergencyMD in Kennewick

General Summary

Under the direction of the Finance Manager, is responsible for contract administration and grant development for Benton-Franklin Health District (BFHD). This role manages the creation, review, negotiation, and execution of contracts, MOUs, data sharing agreements, and subrecipient agreements while ensuring compliance with internal and external policies and timelines. The position facilitates coordination with internal departments and external partners, monitors deliverables, supports subcontractor risk assessments, and maintains contract documentation systems. In addition, the coordinator provides grant research, writing, and submission support by developing templates, organizing required documentation, advising staff on proposals, and ensuring timely completion of applications. With strong analytical, organizational, and communication skills, this role supports both compliance and innovation in advancing the Health District's financial stability and programmatic goals.

Essential Job Functions but not limited to

• Create contracts, agreements, MOU's, Data Share Agreements, (DSA's), Business Associate Agreements, and subrecipient agreements for the Benton-Franklin Health District.
• Facilitate coordination of all parties (internal and external) involved in the initiating, approval, signature and execution of new contracts and renewal of existing and/or prior contracts according to the District's Contract Management Policy with Procedures.
• Engage with external entities seeking to establish or renew contracts with BFHD, ensuring thorough internal management review and negotiating modifications as required to successfully execute the contracting process.
• Coordinate and facilitate the subcontractor risk assessment process when necessary.
• Set up contractual requirements/deliverables for applicable contracts with tasks, due dates, document repositories, along with staff member, supervisor, and management notifications.
• Collaborate with the Finance Department in the fiscal monitoring and auditing of all contracts and grants, as required.
• Establish and maintain procedures and systems for the organization and archiving of all documents related to assigned grants, including drafts, originals, revisions, contracts, proposals, correspondence, and all other relevant documents.
• Provide consultation services on research strategies, tactics and tools for the development of grants for submission as requested.
• Provide staff with reference, instructional, and informational resources, including templates and boilerplate documents, to support grant preparation and related activities.
• Interpret and apply relevant laws, policies, and procedures within the scope of assigned responsibilities.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Adapt to shifting priorities by working flexibly and applying creative problem-solving in a dynamic environment while maintaining high performance standards with minimal supervision.
• Collect, analyze, and present data and research findings accurately, ensuring information is delivered promptly and in a clear, understandable manner.
• Apply advanced organizational and analytical skills with strong attention to detail to manage records, documents, and project deliverables efficiently.
• Communicate effectively and professionally, both verbally and in writing, with internal staff, external partners, and contracted entities.
• Build and sustain productive working relationships while providing collaboration and support across departments and with external stakeholders.
• Demonstrate thorough knowledge of office practices, procedures, equipment, and software applications, including data processing systems.
• Develop, prepare, and coordinate grant applications, including drafting and revising program descriptions, compiling supporting data, and ensuring timely submission.

The Requirements & Selection Process

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Minimum Qualifications: Equivalent to a bachelor's degree in public administration, business administration, statistics, grant administration, or related subject. Minimum Experience: Three or more years of progressively responsible accounting experience.

Additional Requirements

Performance of job duties requires driving on a regular basis, a valid Washington State driver's license, the use of the incumbent's personal motor vehicle when a District fleet vehicle is not available for use, and proof of appropriate auto insurance. This position requires occasional work on weekends, evenings, and holidays to maintain laboratory operations. A valid driver's license is only required where driving or vehicle operation is an essential part of the job.

If appropriate to the individual position, applicants may be tested for competencies defined within the "Essential Duties" including, but not limited to:

• Advanced software knowledge in Word, Excel, Access, Publisher, etc., and the ability to learn and adequately operate BFHD software applications.

Mental Activities & Requirements

Language Ability: Ability to read, write and interpret documents and routine reports and correspondence. Good punctuation/grammar/spelling skills. Strong written/verbal communication skills to interact effectively with people in person or via telephone.

Math Ability: Advanced ability to work with mathematical concepts such as fractions, percentages, and ratios.

Reasoning Ability: Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Must have strong attention to detail.

Work Environment and Physical Demands: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee may occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision. The noise level in the work environment is usually moderate.

Selection Process: The most qualified applicants, based in part upon evaluation of the completed application and related information will be invited for an interview.

Benton-Franklin Health District is an Equal Opportunity Employer.

Benton-Franklin Health District is a drug-free, tobacco-free workplace.

Benton-Franklin Health District Values

Excellence - We deliver the highest quality services incorporating community assessment data and evidence-based practices to produce the best possible health outcomes.

Diversity - We feel a stronger community is based on engaging all cultures, attitudes, and beliefs.

Communication and Collaboration - We share information and talents to best serve our community.

Integrity and Accountability - We make informed decisions to earn the trust of those we serve and strive to do what's right.

Effectiveness - We maximize resources to provide proactive and relevant services that improve our community's health by investing upstream and where needs are greatest.

Benton-Franklin Health District Vision

BFHD is a proactive leader uniting knowledgeable staff and proven practice with strong partners and informed residents to form a resilient, healthy community where all of us can learn, work, play, and thrive to our greatest potential.

Benton-Franklin Health District Mission

BFHD provides all people in our community the opportunity to live full productive lives by promoting health lifestyles, preventing disease and injury, advancing equity and protecting our environment.

Criminal Background Check required upon candidate selection.