Administrative Manager, Radio-Television-Film, Moody College of Communication Jo

Administrative Manager, Radio‑Television‑Film, Moody College of Communication

Join to apply for the Administrative Manager, Radio‑Television‑Film, Moody College of Communication role at The University of Texas at Austin.

Hiring Department: Department of Radio‑Television‑Film

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt

Earliest Start Date: Immediately

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Job Details

Purpose: This position will provide administrative oversight of the Radio‑Television‑Film department working with various departments across Moody College to accomplish objectives and support the needs of students.

Responsibilities

• Department Administration: The position is responsible for overseeing the day-to-day operations and overall workflow of department business, including ensuring compliance with policies, procedures, and systems, keeping department leadership and staff updated on any changes, and directly supervising department staff. The role establishes priorities, procedures, and deadlines, sets work schedules, reviews work priorities for staff, evaluates progress and overall work performance, and coordinates the overall human resource function for the department. The administrative manager provides administrative stability and leadership to the Director, Faculty, Staff, and Students by balancing independent judgment with appropriate consultation. Additionally, the manager attends weekly leadership meetings with the Department Chair, leads weekly administrative staff meetings, schedules and provides agendas for departmental and budget council meetings, assists the Chair and department leadership with reports, projects, issues, and initiatives, informs the Chair of deadlines, ongoing processes, and departmental updates, and provides administrative stability and leadership. The manager also attends regular meetings with college leadership, liaises with various offices across campus, and serves on college committees as requested.
• Financial Management: The position manages and collaborates with department leadership regarding all department budget and resource allocation, participates in the planning of academic courses each semester, manages within instructional budget limits and projections, supervises scholarship programs in conjunction with departmental staff, development, undergraduate education, and graduate studies.
• Faculty Affairs: Serves as front-line coordinator and advisor to faculty regarding the promotion process, works with the Director, School’s Budget Council, and Dean’s Office to assemble dossiers and ensure compliance with all procedures and requirements, initiates and coordinates preparation of materials for mid-tenure and post-tenure reviews, attends and participates in School, College, and University meetings, training, events, coordinates faculty annual evaluations, reports, comprehensive periodic reviews, third-year reviews, committee assignments, commencement assignments, peer teaching reviews, and teaching award nomination packets. The position is responsible for managing all aspects of the faculty recruitment and onboarding process, including collecting and processing all documents necessary for faculty hires and maintaining professional track faculty contracts, and managing all aspects of the faculty life cycle including course releases, leave requests, and summer compensation.
• Human Resources: Coordinates with Moody HR and UT HR teams on all aspects of the staff and student employment life cycle, including recruiting, hiring, and onboarding of faculty, staff, and students, collaborates with UT HR and Moody HR on employee relations and performance management, acts as timekeeper for RTF faculty, staff, and students, and collaborates with Moody HR regarding absence and leave requests.
• Other Duties As Assigned: Performs additional duties as needed.

Required Qualifications

Bachelor’s degree and five years of responsible level experience in program management and coordination of programs, OR Master’s degree and three years of above experience. Proven ability to prioritize responsibilities and manage concurrent projects with high accuracy and attention to detail. Ability to meet overlapping deadlines. Demonstrated strong organizational skills. General financial and budgeting knowledge. Excellent interpersonal, oral communication, and writing skills. Demonstrated analytical, problem-solving, and critical thinking skills. Demonstrated ability to perform work independently. Experience supporting faculty and staff.

Preferred Qualifications

The ideal candidate should be innovative, skilled at anticipating changing priorities, a self-starter, highly collaborative, able to work well under changing environments, responsive to feedback, and work well as part of a team. Skilled with interacting with a variety of constituents/customers. Experience with Workday and defining and Workday. Working knowledge of university policies and procedures and an understanding of university organizational, cultural and academic structure as well as knowledge of resources. Experience with university HR policies and procedures, including faculty affairs.

Salary Range

$72,000 + depending on qualifications

Working Conditions

Typical office environment.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important For Applicants Who Are NOT Current University Employees or Contingent Workers

You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional required materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi‑select additional files. Before submitting your online job application, ensure that ALL required materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important For Current University Employees and Contingent Workers

As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log‑in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional required materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents must be presented no later than the third day of employment. Failure to do so will result in loss of employment.

E‑Verify

The University of Texas at Austin uses E‑Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for E‑Verify is 854197. For more information, see the following:

• E‑Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP‑3031. The Clery Act requires all prospective employees to be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Seniority Level

Not Applicable

Employment Type

Full‑time

Job Function

Project Management and Information Technology

Industries

Higher Education

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