Event Producer - Conferences Job at Circa - IPG DXTRA in Los Angeles

Must be based in the Southern California area and able to work in the El Segundo office four days a week. While a Jack Morton employee, you’ll work in the client’s office to support the planning and execution of third‑party conferences and industry events in the financial services industry. Must be an Event Producer / Conference Planner with a strong background in B2B live and corporate events. Financial service experience is a huge plus.

We believe in Extraordinary.

At Jack Morton we create head‑turning, stomach‑dropping, mind‑boggling, smile‑inducing brand experiences. It’s the future of marketing and there’s nothing passive or predictable about it. We promise every day will be different from the previous one in a very good way.

This role is based in El Segundo, California.

What you’ll be doing

• Lead third‑party conference planning for approximately 30 conferences in 2026 across wealth and financial institutional channels, from initial intake to post‑event analysis.
• Act as the primary point of contact with conference organizers, securing sponsorship deliverables, managing deadlines, and overseeing all logistical details.
• Develop and manage comprehensive budgets, including forecasting, obtaining finance approvals, processing invoices, and conducting final cost reconciliation.
• Coordinate conference registration for all attendees and speakers, ensuring accuracy, compliance, and a seamless participant experience.
• Plan and manage 1:1 meeting programs, encompassing scheduling, room setup, attendee communication, and on-site logistics to maximize client engagement.
• Oversee booth coordination and logistics, managing design, materials, shipping, setup, and tear‑down to ensure strong on‑site brand presence.
• Partner with client stakeholders to provide timely and organized updates on conferences, key deadlines, and program changes.
• Plan and execute hosted dinners and hospitality events, including venue sourcing, menu coordination, and guest communications.
• Source, contract, and manage hotel room blocks for complex programs, handling reservation changes and ensuring accurate attendee accommodations.
• Provide on‑site support as needed to manage conference logistics, vendor coordination, and enhance the attendee experience.
• Track and report event outcomes, capturing key metrics, survey feedback, and performance insights to inform future planning.

What you’ll bring to Jack

• Bachelor’s degree in marketing, communications, business, event management, or a related field.
• 5+ years of experience producing corporate conferences, trade shows, or large‑scale live events; experience within financial services is a plus.
• Proven ability to manage complex programs with multiple stakeholders, vendors, and overlapping timelines.
• Demonstrated expertise in budgeting, forecasting, and reconciliation.
• Proficiency with project and registration platforms such as Cvent and AirTable, and strong skills in the Microsoft Office Suite.
• Exceptional communication and organizational skills with a passion for collaboration.
• Resourceful and solution‑oriented, thriving in fast‑moving, high‑visibility environments.
• Calm under pressure and able to pivot quickly as event needs evolve.

Who you are

• Extraordinary — both as a professional and a human.
• Detail‑oriented — you leave nothing to chance.
• Creative problem solver — you adapt, troubleshoot, and deliver.
• Collaborative and inclusive — you build trust across teams and stakeholders.
• Passionate, Agile, Respectful, and Brave — the values that drive us at Jack Morton.

The salary range for this position is $80,000 to $110,000, depending on market, location, and experience.

Jack Morton and Genuine are equal opportunity employers. We strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.