Jack Morton Worldwide
Event Producer - Conferences
Jack Morton Worldwide, Los Angeles, California, United States, 90079
Overview
We are seeking an Event Producer / Conference Planner to manage end-to-end execution of third-party sponsored conferences. This role owns contracting, event management, speaker and attendee workflows, booth and shipping logistics, 1:1 meetings, hospitality/dine-arounds, onsite execution, and post-event reporting. You will partner closely with Channel Marketing, Corporate Communications, Executive Offices, Finance, Legal, and external conference organizers to deliver high-impact events. What You'll Be Doing
Conference Management: Lead third-party conference planning for approximately 30 conferences in 2026 across wealth and financial institutional channels, from initial intake to post-event analysis. Liaison & Coordination: Act as the primary point of contact with conference organizers, securing sponsorship deliverables, managing deadlines, and overseeing all logistical details. Financial Oversight: Develop and manage comprehensive budgets, including forecasting, obtaining Finance approvals, processing invoices, and conducting final cost reconciliation. Attendee Experience: Coordinate conference registration for all participating attendees and speakers from our client, ensuring accuracy, compliance, and a seamless participant experience. Client Engagement Programs: Plan and manage 1:1 meeting programs, encompassing scheduling, room setup, attendee communication, and on-site logistics to maximize client engagement. Brand Representation: Oversee booth coordination and logistics, managing design, materials, shipping, setup, and tear-down to ensure strong on-site brand presence. Stakeholder Communication: Partner with client stakeholders to provide timely and organized updates on conferences, key deadlines, and program changes. Hospitality & Events: Plan and execute hosted dinners and hospitality events, including venue sourcing, menu coordination, and guest communications. Accommodation Management: Source, contract, and manage hotel room blocks for complex programs, handling reservation changes and ensuring accurate attendee accommodations. On-site Support: Provide on-site support as needed to manage conference logistics, vendor coordination, and enhance the attendee experience. Performance Tracking: Track and report event outcomes, capturing key metrics, survey feedback, and performance insights to inform future planning. What You'll Bring To Jack
Bachelor’s degree in marketing, communications, business, event management, or a related field. 5+ years of experience producing corporate conferences, trade shows, or large-scale live events; experience within financial services is a plus. Proven ability to manage complex programs with multiple stakeholders, vendors, and overlapping timelines. Demonstrated expertise in budgeting, forecasting, and reconciliation. Proficiency with project and registration platforms such as Cvent, AirTable, and strong skills in Microsoft Office Suite. Exceptional communication and organizational skills with a passion for collaboration. Resourceful and solution-oriented, thriving in fast-moving, high-visibility environments. Calm under pressure and able to pivot quickly as event needs evolve. Bachelor’s degree in marketing, communications, business administration, event planning/hospitality, or a related field. Who You Are
Extraordinary — both as a professional and a human. Detail-oriented — you leave nothing to chance. Creative problem solver — you adapt, troubleshoot, and deliver. Collaborative and inclusive — you build trust across teams and stakeholders. Values: Passionate, Agile, Respectful, and Brave. Jack Morton and Genuine are equal opportunity employers; we strongly value diversity and do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.
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We are seeking an Event Producer / Conference Planner to manage end-to-end execution of third-party sponsored conferences. This role owns contracting, event management, speaker and attendee workflows, booth and shipping logistics, 1:1 meetings, hospitality/dine-arounds, onsite execution, and post-event reporting. You will partner closely with Channel Marketing, Corporate Communications, Executive Offices, Finance, Legal, and external conference organizers to deliver high-impact events. What You'll Be Doing
Conference Management: Lead third-party conference planning for approximately 30 conferences in 2026 across wealth and financial institutional channels, from initial intake to post-event analysis. Liaison & Coordination: Act as the primary point of contact with conference organizers, securing sponsorship deliverables, managing deadlines, and overseeing all logistical details. Financial Oversight: Develop and manage comprehensive budgets, including forecasting, obtaining Finance approvals, processing invoices, and conducting final cost reconciliation. Attendee Experience: Coordinate conference registration for all participating attendees and speakers from our client, ensuring accuracy, compliance, and a seamless participant experience. Client Engagement Programs: Plan and manage 1:1 meeting programs, encompassing scheduling, room setup, attendee communication, and on-site logistics to maximize client engagement. Brand Representation: Oversee booth coordination and logistics, managing design, materials, shipping, setup, and tear-down to ensure strong on-site brand presence. Stakeholder Communication: Partner with client stakeholders to provide timely and organized updates on conferences, key deadlines, and program changes. Hospitality & Events: Plan and execute hosted dinners and hospitality events, including venue sourcing, menu coordination, and guest communications. Accommodation Management: Source, contract, and manage hotel room blocks for complex programs, handling reservation changes and ensuring accurate attendee accommodations. On-site Support: Provide on-site support as needed to manage conference logistics, vendor coordination, and enhance the attendee experience. Performance Tracking: Track and report event outcomes, capturing key metrics, survey feedback, and performance insights to inform future planning. What You'll Bring To Jack
Bachelor’s degree in marketing, communications, business, event management, or a related field. 5+ years of experience producing corporate conferences, trade shows, or large-scale live events; experience within financial services is a plus. Proven ability to manage complex programs with multiple stakeholders, vendors, and overlapping timelines. Demonstrated expertise in budgeting, forecasting, and reconciliation. Proficiency with project and registration platforms such as Cvent, AirTable, and strong skills in Microsoft Office Suite. Exceptional communication and organizational skills with a passion for collaboration. Resourceful and solution-oriented, thriving in fast-moving, high-visibility environments. Calm under pressure and able to pivot quickly as event needs evolve. Bachelor’s degree in marketing, communications, business administration, event planning/hospitality, or a related field. Who You Are
Extraordinary — both as a professional and a human. Detail-oriented — you leave nothing to chance. Creative problem solver — you adapt, troubleshoot, and deliver. Collaborative and inclusive — you build trust across teams and stakeholders. Values: Passionate, Agile, Respectful, and Brave. Jack Morton and Genuine are equal opportunity employers; we strongly value diversity and do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.
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