Fontainebleau Resorts Llc
Position Overview
Fontainebleau Miami Beach is looking for an Administrative Assistant to support our sales executives. The role involves a wide variety of administrative and secretarial tasks in a high-volume, hospitality environment.
"IF YOU CREATE THE STAGE SETTING AND IT IS GRAND, EVERYONE WHO ENTERS WILL PLAY THEIR PART."
Inspired by architect Morris Lapidus, the Fontainebleau blends Golden Era glamour with modern luxury, offering guests a vibrant experience.
Responsibilities
Answer telephones and transfer calls.
Create and modify documents using Microsoft Office.
Maintain confidentiality regarding client, staff, and agency information.
Perform general clerical duties including photocopying, faxing, mailing, and filing.
Maintain hard copy and electronic filing systems.
Research, price, and purchase office furniture and supplies.
Setup and coordinate meetings and conferences.
Support staff in project-based work.
Prepare responses to routine correspondence inquiries.
Create and edit invoices, reports, memos, letters, and financial statements using word processing, spreadsheet, database, and presentation software (e.g., Microsoft Office, QuickBooks).
Collect and maintain inventory of office equipment and supplies.
Arrange repair and maintenance of office equipment.
Other duties as assigned.
Qualifications
Computer literate.
Good writing, analytical, and problem‑solving skills.
Knowledge of principles and practices of organization, planning, records management, and general administration.
Ability to communicate effectively.
Ability to operate standard office equipment, including computers, telephone systems, typewriters, calculators, copiers, and fax machines.
Ability to follow oral and written instructions.
High school education or equivalent required; bachelor’s degree preferred.
Five years of experience as an administrative assistant or office administrator with increasing responsibilities in a high‑volume environment. Hospitality experience preferred.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Marketing and Sales
Industry Hospitality
Location Miami, FL
Salary $37,500.00 – $70,000.00
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"IF YOU CREATE THE STAGE SETTING AND IT IS GRAND, EVERYONE WHO ENTERS WILL PLAY THEIR PART."
Inspired by architect Morris Lapidus, the Fontainebleau blends Golden Era glamour with modern luxury, offering guests a vibrant experience.
Responsibilities
Answer telephones and transfer calls.
Create and modify documents using Microsoft Office.
Maintain confidentiality regarding client, staff, and agency information.
Perform general clerical duties including photocopying, faxing, mailing, and filing.
Maintain hard copy and electronic filing systems.
Research, price, and purchase office furniture and supplies.
Setup and coordinate meetings and conferences.
Support staff in project-based work.
Prepare responses to routine correspondence inquiries.
Create and edit invoices, reports, memos, letters, and financial statements using word processing, spreadsheet, database, and presentation software (e.g., Microsoft Office, QuickBooks).
Collect and maintain inventory of office equipment and supplies.
Arrange repair and maintenance of office equipment.
Other duties as assigned.
Qualifications
Computer literate.
Good writing, analytical, and problem‑solving skills.
Knowledge of principles and practices of organization, planning, records management, and general administration.
Ability to communicate effectively.
Ability to operate standard office equipment, including computers, telephone systems, typewriters, calculators, copiers, and fax machines.
Ability to follow oral and written instructions.
High school education or equivalent required; bachelor’s degree preferred.
Five years of experience as an administrative assistant or office administrator with increasing responsibilities in a high‑volume environment. Hospitality experience preferred.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Marketing and Sales
Industry Hospitality
Location Miami, FL
Salary $37,500.00 – $70,000.00
#J-18808-Ljbffr