American Heart Association
Overview
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association has an excellent opportunity for an Event Planning Director based in Irvine. This is a hybrid role, requiring the ideal candidate to work from our Irvine office and travel locally for on‑site visits related to venue selection, event planning, and execution across Orange County, the Inland Empire, and the Coachella Valley.
The Event Planning Director is responsible for effectively developing, planning, managing, and implementing events aligned with the Orange County Inland Empire Coachella Valley Division's fundraising campaigns to ensure overall success of division revenue, health impact and volunteer engagement goals. This includes independently managing all aspects of event planning and execution including engaging, organizing, and managing internal and external partners, proactively assessing, and evaluating needs and providing recommendations to improve upon events and customer experiences, and detailed project management. Oversees events budgets and ensures expenses are within approved annual budget.
The Association offers many resources to help you maintain work‑life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award‑winning corporate university, as well as additional training and support, locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work‑life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will be Seen, Heard, and Valued at the American Heart Association.
Responsibilities
Plan, manage, and implement assigned events, including event design, vendor selection, contract negotiation, visual innovation, budget oversight, resource optimization, and execution excellence.
Research, secure, manage, and evaluate vendors, ensuring compliance with purchasing and operating guidelines and staying within budget.
Collaborate with Development and Communications & Marketing to plan visual and interactive event elements and design printed materials such as invitations, flyers, bidder paddles, presentations, signage, and other collateral.
Provide leadership in recruiting, orienting, and training event volunteers; develop staffing plans and lead volunteer management.
Demonstrate a comprehensive understanding of sponsor benefits and ensure delivery throughout the year; develop innovative ways to showcase sponsors.
Secure necessary permits and manage customer and campaign information using American Heart Association systems accurately and timely.
Proactively communicate and coordinate timelines and efforts with staff and volunteer partners to ensure strong collaboration and alignment with campaign goals.
Qualifications Minimum of three (3) years’ experience with
Track record in special events management in a highly matrixed, customer‑centric environment, including experience managing high volume vendor relationships and large format builds.
Ability to organize and manage multiple projects, prioritize tasks, and meet deadlines with proactive communication, thorough planning, and execution.
Highly effective interpersonal and communication skills; ability to maintain a professional, calm and friendly manner in creating positive customer experiences externally and internally.
Proven problem‑solving skills with ability to identify potential issues that may impact organizational productivity or compliance and address proactively and timely.
Effective project management and event management skills in a dynamic environment with multiple stakeholders.
Experience positively managing change, anticipating and championing organizational change, creating contingency plans, proactively considering short‑term and long‑term impact.
Experience negotiating services and managing service level agreements.
Ability to do local travel; requires reliable transportation at all times.
Bachelor’s degree or equivalent.
Preferred Skills
Knowledge of the American Heart Association’s standards and procedures.
Experience with sales or fundraising strategies.
Experience managing staff and volunteers.
Compensation & Benefits Expected pay range will be $68,700 to $85,000 annually. Pay is commensurate with experience; geographic differentials may apply.
Competitive base salary reviewed regularly.
Performance and recognition through merit increases and incentive programs.
Benefits: medical, dental, vision, disability, life insurance, robust retirement program with employer match, employee assistance and wellness program, telemedicine, and medical consultation.
Professional development through Employee Resource Groups, mentoring program, and HeartU university.
Work‑life harmonization with paid time off (minimum 16 days) and 12 paid holidays.
Tuition assistance for career development.
Mission Statement At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.
Equal Opportunity In accordance with local and state laws, qualified applicants with arrest or conviction records will be considered for employment. EOE/Protected Veterans/Persons with Disabilities.
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The American Heart Association has an excellent opportunity for an Event Planning Director based in Irvine. This is a hybrid role, requiring the ideal candidate to work from our Irvine office and travel locally for on‑site visits related to venue selection, event planning, and execution across Orange County, the Inland Empire, and the Coachella Valley.
The Event Planning Director is responsible for effectively developing, planning, managing, and implementing events aligned with the Orange County Inland Empire Coachella Valley Division's fundraising campaigns to ensure overall success of division revenue, health impact and volunteer engagement goals. This includes independently managing all aspects of event planning and execution including engaging, organizing, and managing internal and external partners, proactively assessing, and evaluating needs and providing recommendations to improve upon events and customer experiences, and detailed project management. Oversees events budgets and ensures expenses are within approved annual budget.
The Association offers many resources to help you maintain work‑life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award‑winning corporate university, as well as additional training and support, locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work‑life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will be Seen, Heard, and Valued at the American Heart Association.
Responsibilities
Plan, manage, and implement assigned events, including event design, vendor selection, contract negotiation, visual innovation, budget oversight, resource optimization, and execution excellence.
Research, secure, manage, and evaluate vendors, ensuring compliance with purchasing and operating guidelines and staying within budget.
Collaborate with Development and Communications & Marketing to plan visual and interactive event elements and design printed materials such as invitations, flyers, bidder paddles, presentations, signage, and other collateral.
Provide leadership in recruiting, orienting, and training event volunteers; develop staffing plans and lead volunteer management.
Demonstrate a comprehensive understanding of sponsor benefits and ensure delivery throughout the year; develop innovative ways to showcase sponsors.
Secure necessary permits and manage customer and campaign information using American Heart Association systems accurately and timely.
Proactively communicate and coordinate timelines and efforts with staff and volunteer partners to ensure strong collaboration and alignment with campaign goals.
Qualifications Minimum of three (3) years’ experience with
Track record in special events management in a highly matrixed, customer‑centric environment, including experience managing high volume vendor relationships and large format builds.
Ability to organize and manage multiple projects, prioritize tasks, and meet deadlines with proactive communication, thorough planning, and execution.
Highly effective interpersonal and communication skills; ability to maintain a professional, calm and friendly manner in creating positive customer experiences externally and internally.
Proven problem‑solving skills with ability to identify potential issues that may impact organizational productivity or compliance and address proactively and timely.
Effective project management and event management skills in a dynamic environment with multiple stakeholders.
Experience positively managing change, anticipating and championing organizational change, creating contingency plans, proactively considering short‑term and long‑term impact.
Experience negotiating services and managing service level agreements.
Ability to do local travel; requires reliable transportation at all times.
Bachelor’s degree or equivalent.
Preferred Skills
Knowledge of the American Heart Association’s standards and procedures.
Experience with sales or fundraising strategies.
Experience managing staff and volunteers.
Compensation & Benefits Expected pay range will be $68,700 to $85,000 annually. Pay is commensurate with experience; geographic differentials may apply.
Competitive base salary reviewed regularly.
Performance and recognition through merit increases and incentive programs.
Benefits: medical, dental, vision, disability, life insurance, robust retirement program with employer match, employee assistance and wellness program, telemedicine, and medical consultation.
Professional development through Employee Resource Groups, mentoring program, and HeartU university.
Work‑life harmonization with paid time off (minimum 16 days) and 12 paid holidays.
Tuition assistance for career development.
Mission Statement At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.
Equal Opportunity In accordance with local and state laws, qualified applicants with arrest or conviction records will be considered for employment. EOE/Protected Veterans/Persons with Disabilities.
#J-18808-Ljbffr