Biological Sciences Division at the University of Chicago
Academic Affairs Specialist, Appointments and Promotions
Biological Sciences Division at the University of Chicago, Chicago, Illinois, United States, 60290
Academic Affairs Specialist, Appointments and Promotions
Join to apply for the
Academic Affairs Specialist, Appointments and Promotions
role at the Biological Sciences Division at the University of Chicago.
Pay Range:
$60,000–$90,000 per year.
Department BSD MED - Administration - Academic Affairs
About the Department The Department of Medicine was the first department created when the medical school began over 110 years ago. It has evolved into the largest department in the university, with over 300 full‑time faculty and research faculty, and supports scholarship, discovery, education, and outstanding patient care. The department includes four top residency programs and twelve fellowship programs, and is recognized nationally for clinical excellence. Its faculty and trainees represent the forefront of academic medicine.
Job Summary The Academic Affairs Specialist, Appointments and Promotions will support the academic affairs team and ensure successful navigation of the appointments and promotions processes (including appointments, promotion, and tenure) for the Department of Medicine faculty and other academic appointees.
Responsibilities
Reviews, edits, and approves appointment case documentation.
Develops and implements appointment and promotion case scheduling strategy.
Assists the Director with training and educating section administrators on the appointment process.
Helps develop and implement solutions for faculty job changes employing options.
Develops and implements enhancements for academic processes.
Assists with all faculty payroll actions within Workday.
Reviews, edits, and approves academic hiring materials for submission to the Office of Academic Affairs.
Assists with managing the day‑to‑day operations of faculty affair programs with a moderate level of guidance.
Gathers and analyzes data for possible solutions for faculty‑related issues; writes reports and expands knowledge and experience in areas.
Performs other related work as needed.
Education and Qualifications Minimum Qualifications:
College or university degree in related field.
Work Experience:
2–5 years of work experience in a related job discipline.
Preferred Qualifications
Advanced degree.
Previous academic/faculty affairs experience.
University or academic medical center experience.
Technical Skills or Knowledge
Workday or similar HRIS system experience.
Knowledge of Microsoft Office.
Working knowledge of employment regulations and typical human‑resources procedures.
Preferred Competencies
Excellent verbal and written communication skills.
Interpersonal skills.
Customer service skills.
Decision‑making skills.
Presentation skills.
Analytical skills.
Work independently and as part of a team.
Maintain confidentiality.
Work on multiple projects simultaneously, set priorities, and meet deadlines.
Coordinate the work of others.
Working Conditions
Work long hours when necessary.
Application Documents
Resume/CV (required)
Cover Letter (required)
When applying, the document(s) must be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family Academic Affairs
Role Impact Individual Contributor
Scheduled Weekly Hours 37.5
Drug Test Required No
Health Screen Required No
Motor Vehicle Record Inquiry Required No
Pay Rate Type Salary
FLSA Status Exempt
Benefits Eligible Yes – The University of Chicago offers a wide range of benefits programs, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773‑702‑5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Education and Training
Industries Higher Education
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Academic Affairs Specialist, Appointments and Promotions
role at the Biological Sciences Division at the University of Chicago.
Pay Range:
$60,000–$90,000 per year.
Department BSD MED - Administration - Academic Affairs
About the Department The Department of Medicine was the first department created when the medical school began over 110 years ago. It has evolved into the largest department in the university, with over 300 full‑time faculty and research faculty, and supports scholarship, discovery, education, and outstanding patient care. The department includes four top residency programs and twelve fellowship programs, and is recognized nationally for clinical excellence. Its faculty and trainees represent the forefront of academic medicine.
Job Summary The Academic Affairs Specialist, Appointments and Promotions will support the academic affairs team and ensure successful navigation of the appointments and promotions processes (including appointments, promotion, and tenure) for the Department of Medicine faculty and other academic appointees.
Responsibilities
Reviews, edits, and approves appointment case documentation.
Develops and implements appointment and promotion case scheduling strategy.
Assists the Director with training and educating section administrators on the appointment process.
Helps develop and implement solutions for faculty job changes employing options.
Develops and implements enhancements for academic processes.
Assists with all faculty payroll actions within Workday.
Reviews, edits, and approves academic hiring materials for submission to the Office of Academic Affairs.
Assists with managing the day‑to‑day operations of faculty affair programs with a moderate level of guidance.
Gathers and analyzes data for possible solutions for faculty‑related issues; writes reports and expands knowledge and experience in areas.
Performs other related work as needed.
Education and Qualifications Minimum Qualifications:
College or university degree in related field.
Work Experience:
2–5 years of work experience in a related job discipline.
Preferred Qualifications
Advanced degree.
Previous academic/faculty affairs experience.
University or academic medical center experience.
Technical Skills or Knowledge
Workday or similar HRIS system experience.
Knowledge of Microsoft Office.
Working knowledge of employment regulations and typical human‑resources procedures.
Preferred Competencies
Excellent verbal and written communication skills.
Interpersonal skills.
Customer service skills.
Decision‑making skills.
Presentation skills.
Analytical skills.
Work independently and as part of a team.
Maintain confidentiality.
Work on multiple projects simultaneously, set priorities, and meet deadlines.
Coordinate the work of others.
Working Conditions
Work long hours when necessary.
Application Documents
Resume/CV (required)
Cover Letter (required)
When applying, the document(s) must be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family Academic Affairs
Role Impact Individual Contributor
Scheduled Weekly Hours 37.5
Drug Test Required No
Health Screen Required No
Motor Vehicle Record Inquiry Required No
Pay Rate Type Salary
FLSA Status Exempt
Benefits Eligible Yes – The University of Chicago offers a wide range of benefits programs, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773‑702‑5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Education and Training
Industries Higher Education
#J-18808-Ljbffr