Beam Talent ☀️
This range is provided by Beam Talent ️. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$85,000.00/yr - $120,000.00/yr A leading public relations and strategic communications firm is seeking an organized and effective
Executive Assistant
in our New York office to support a senior executive and his office, providing a wide range of professional and personal support. This individual will enjoy working in a fast-paced, collaborative, and creative environment with the desire to grow within the firm. The Executive Assistant should have experience with executive scheduling, be detailed and solution-oriented, self-motivated, and possess excellent communication and organizational skills, as well as a strong desire to learn the business.
Responsibilities
Manage all aspects of scheduling for the executive and oversee proper system to prioritize appointments, calls, and meetings.
Manage executive communications, including maintaining an extensive and up-to-date phone sheet; hosting and connecting calls with the executive; taking notes on calls and distributing to appropriate company members; monitoring inbox and directing email inquiries; fielding and directing incoming calls and taking thorough messages.
Invite participants to meetings; prepare background research and materials for meetings; select meeting locations.
Ensure proper follow-up for new business, client, internal, and other calls/meetings.
Handle all domestic and international travel arrangements for the executive and his family.
Organization and Materials
Maintain detailed task lists and daily schedules.
Compose first drafts of emails and other correspondence on behalf of the executive.
Assist with researching, writing/editing, organizing, and maintaining new business and client materials and other go-to documents.
Handle miscellaneous tasks for the executive and his family when needed.
Qualifications
1-2 years supporting C-level executive, ideally at a public relations agency or entertainment/media-adjacent company
Exceptional interpersonal, managerial, verbal, and written communications skills
Ability to remain solution-oriented, flexible, proactive, resourceful, and efficient while anticipating and addressing the executive’s needs
Professional demeanor and a high level of discretion
Strong work ethic and availability after hours as needed
Proficient with Microsoft Office; experience with project management apps/software a plus
Comprehensive health and dental insurance
401(k) with company match
Generous paid time off (PTO)
Dog-friendly office environment
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Business Consulting and Services
Disclaimer: This posting includes only the information provided by Beam Talent and does not include extraneous listings or notices.
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$85,000.00/yr - $120,000.00/yr A leading public relations and strategic communications firm is seeking an organized and effective
Executive Assistant
in our New York office to support a senior executive and his office, providing a wide range of professional and personal support. This individual will enjoy working in a fast-paced, collaborative, and creative environment with the desire to grow within the firm. The Executive Assistant should have experience with executive scheduling, be detailed and solution-oriented, self-motivated, and possess excellent communication and organizational skills, as well as a strong desire to learn the business.
Responsibilities
Manage all aspects of scheduling for the executive and oversee proper system to prioritize appointments, calls, and meetings.
Manage executive communications, including maintaining an extensive and up-to-date phone sheet; hosting and connecting calls with the executive; taking notes on calls and distributing to appropriate company members; monitoring inbox and directing email inquiries; fielding and directing incoming calls and taking thorough messages.
Invite participants to meetings; prepare background research and materials for meetings; select meeting locations.
Ensure proper follow-up for new business, client, internal, and other calls/meetings.
Handle all domestic and international travel arrangements for the executive and his family.
Organization and Materials
Maintain detailed task lists and daily schedules.
Compose first drafts of emails and other correspondence on behalf of the executive.
Assist with researching, writing/editing, organizing, and maintaining new business and client materials and other go-to documents.
Handle miscellaneous tasks for the executive and his family when needed.
Qualifications
1-2 years supporting C-level executive, ideally at a public relations agency or entertainment/media-adjacent company
Exceptional interpersonal, managerial, verbal, and written communications skills
Ability to remain solution-oriented, flexible, proactive, resourceful, and efficient while anticipating and addressing the executive’s needs
Professional demeanor and a high level of discretion
Strong work ethic and availability after hours as needed
Proficient with Microsoft Office; experience with project management apps/software a plus
Comprehensive health and dental insurance
401(k) with company match
Generous paid time off (PTO)
Dog-friendly office environment
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Business Consulting and Services
Disclaimer: This posting includes only the information provided by Beam Talent and does not include extraneous listings or notices.
#J-18808-Ljbffr