Indyhunger
Marketing and Administrative Support Coordinator
Indyhunger, Indianapolis, Indiana, us, 46262
About Charitable Advisors
For 25 years, Charitable Advisors has supported nonprofit leaders across Indiana. We connect nonprofits to each other, to new staff, and to helpful resources so they can more effectively fulfill their missions. Our small, collaborative team works behind the scenes to strengthen the Indiana nonprofit sector. More at www.CharitableAdvisors.com
Role Summary
This role is deadline driven and quick turnaround, structured around the weekly assembly and publication of the Indianapolis Not-for-profit News that goes to 13,000 subscribers each Tuesday. The coordinator’s role manages key aspects of our marketing, sponsorship, and editorial operations to ensure they remain on track and run smoothly. The ideal candidate is action-oriented, detail-focused, and able to work independently from home, while contributing to a mission-driven organization.
Team
This role reports to, and works closely with, the Director of Community and Content. Other team members include a graphic designer, job board administrator, and the President, who directs consulting and training services.
Position Details:
Part-Time · Work from Home · Central Indiana ~20 hours/week Reports to:
Director of Community and Content Start Date:
As soon as available - Mid-late November Compensation:
$20–$25/hour, 20 hours/week Benefits:
Paid vacation, up to 3% retirement match Location:
Based in Central Indiana to support or attend occasional in-person and team activities What You’ll Do
Publishing (35%) Compile weekly Not-for-profit News: research and manage news submissions, edit press releases into short, on-brand snippets, apply our editorial guide, and double-check accuracy Track internal performance indicators – job ads, opens, etc. Update newsletter to website, other website updates Database and list segmentation management - Hubspot, Constant Contact, etc. Serve as backup for Quality Assurance and weekly publication Marketing Ops (35%) Implement marketing activities as detailed in annual marketing calendar Post social and articles (Instagram, LinkedIn, and Facebook) and monitor engagement Coordinate and update the Central Indiana Nonprofit Training Calendar Logistics support for webinars and in-person trainings Create and publish supplemental e-mails and promotions, using Constant Contact Work with President to coordinate and schedule HR Peer Group events and newsletter Partner with Director in development and implementation of “Work for a Nonprofit. Make a Difference” Campaigns in May and October. Sponsorship Coordination (30%) Collaborate with Director and President to maintain strong sponsor communications, keep sponsor slots filled, and invoices issued promptly. Collaborate with Director to schedule sponsor article publication dates and ensure submission two weeks prior to publication date. Review all sponsor websites and on-line communications on a rotating basis to pull additional content to promote in the newsletter, on the training calendar, or through our social media. Produce quarterly sponsor impact reports— track articles and other promoted content, collect campaign metrics, and summarize outcomes. Regularly review and update sponsor promotional materials Develop and implement strategies to expand advertising revenue(Facilities, etc.) Special Projects and Consulting Support (occasional, when needed) Support the President with short surveys and support (SurveyMonkey) Charitable Advisors is known for assembling and sharing valuable information with the local community such as our Central Indiana Nonprofit Salary Survey. This role plays an important part in pre-survey planning and communications and partnering with our survey vendor. Next salary surveys will be 2027. What You Bring
Organized, Deadline-driven Customer-service mindset with friendly communication style Detail-obsessed follow-through Initiative and a proactive drive and dedication to succeed Editing/formatting skills—ability to turn lengthy news submissions into concise, scannable copy Able to work independently and remotely, meeting deadlines and actively communicating with the team. The ability to solve problems and respond quickly and effectively Attend virtual team meeting every Mondays from 9 – 10 a.m. Daytime availability – The work schedule is flexible, but this role needs to be able to respond to email and initiate/participate in meetings and calls during 9am-5pm Monday through Friday work week. Some work can be done after hours, if desired. Available for periodic in-person meetings and events around Central Indiana. Skills & Qualifications Familiarity with central Indiana nonprofit community preferred Strong organizational skills and attention to detail Proficient in email marketing, Constant Contact preferred Able to work independently and follow through on projects Experience with a CRM, HubSpot preferred Experience with a WordPress website Experience with SurveyMonkey Productivity & basic design: Google Workspace/Office, Canva, Excel, and PowerPoint Quick learner of technology Experience with social media marketing and publishing on Instagram, LinkedIn, and Facebook Opportunities for Growth This role may expand to include additional elements and responsibilities as we grow and expand. We are a small, but mighty, team and recognize that this position has the ability to shift and evolve over time. How to Apply Please submit your resume and a brief cover letter responding to the following questions. Applications with cover letters will receive priority review. Why do you see this role as a great match for you? We realize that a 20 hour/week position is not a match for everyone. How does this fit into your schedule and routine so that you will be a long-term member of our team?
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Part-Time · Work from Home · Central Indiana ~20 hours/week Reports to:
Director of Community and Content Start Date:
As soon as available - Mid-late November Compensation:
$20–$25/hour, 20 hours/week Benefits:
Paid vacation, up to 3% retirement match Location:
Based in Central Indiana to support or attend occasional in-person and team activities What You’ll Do
Publishing (35%) Compile weekly Not-for-profit News: research and manage news submissions, edit press releases into short, on-brand snippets, apply our editorial guide, and double-check accuracy Track internal performance indicators – job ads, opens, etc. Update newsletter to website, other website updates Database and list segmentation management - Hubspot, Constant Contact, etc. Serve as backup for Quality Assurance and weekly publication Marketing Ops (35%) Implement marketing activities as detailed in annual marketing calendar Post social and articles (Instagram, LinkedIn, and Facebook) and monitor engagement Coordinate and update the Central Indiana Nonprofit Training Calendar Logistics support for webinars and in-person trainings Create and publish supplemental e-mails and promotions, using Constant Contact Work with President to coordinate and schedule HR Peer Group events and newsletter Partner with Director in development and implementation of “Work for a Nonprofit. Make a Difference” Campaigns in May and October. Sponsorship Coordination (30%) Collaborate with Director and President to maintain strong sponsor communications, keep sponsor slots filled, and invoices issued promptly. Collaborate with Director to schedule sponsor article publication dates and ensure submission two weeks prior to publication date. Review all sponsor websites and on-line communications on a rotating basis to pull additional content to promote in the newsletter, on the training calendar, or through our social media. Produce quarterly sponsor impact reports— track articles and other promoted content, collect campaign metrics, and summarize outcomes. Regularly review and update sponsor promotional materials Develop and implement strategies to expand advertising revenue(Facilities, etc.) Special Projects and Consulting Support (occasional, when needed) Support the President with short surveys and support (SurveyMonkey) Charitable Advisors is known for assembling and sharing valuable information with the local community such as our Central Indiana Nonprofit Salary Survey. This role plays an important part in pre-survey planning and communications and partnering with our survey vendor. Next salary surveys will be 2027. What You Bring
Organized, Deadline-driven Customer-service mindset with friendly communication style Detail-obsessed follow-through Initiative and a proactive drive and dedication to succeed Editing/formatting skills—ability to turn lengthy news submissions into concise, scannable copy Able to work independently and remotely, meeting deadlines and actively communicating with the team. The ability to solve problems and respond quickly and effectively Attend virtual team meeting every Mondays from 9 – 10 a.m. Daytime availability – The work schedule is flexible, but this role needs to be able to respond to email and initiate/participate in meetings and calls during 9am-5pm Monday through Friday work week. Some work can be done after hours, if desired. Available for periodic in-person meetings and events around Central Indiana. Skills & Qualifications Familiarity with central Indiana nonprofit community preferred Strong organizational skills and attention to detail Proficient in email marketing, Constant Contact preferred Able to work independently and follow through on projects Experience with a CRM, HubSpot preferred Experience with a WordPress website Experience with SurveyMonkey Productivity & basic design: Google Workspace/Office, Canva, Excel, and PowerPoint Quick learner of technology Experience with social media marketing and publishing on Instagram, LinkedIn, and Facebook Opportunities for Growth This role may expand to include additional elements and responsibilities as we grow and expand. We are a small, but mighty, team and recognize that this position has the ability to shift and evolve over time. How to Apply Please submit your resume and a brief cover letter responding to the following questions. Applications with cover letters will receive priority review. Why do you see this role as a great match for you? We realize that a 20 hour/week position is not a match for everyone. How does this fit into your schedule and routine so that you will be a long-term member of our team?
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