Jones Lang LaSalle Incorporated
Business Operations Coordinator -Marketing
Jones Lang LaSalle Incorporated, Dallas, Texas, United States, 75215
**Location:** Dallas, TX (On-site, 5 days per week)
**Department:** Marketing
**Reports to:** Senior Marketing Leadership* Plan comprehensive travel itineraries for complex multi-city trips, client visits, and industry conferences* Research and book cost-effective travel options while considering preferences and business requirements* Coordinate travel logistics including visa requirements, travel insurance, and international documentation* Monitor travel disruptions and proactively arrange alternative accommodations or transportation as needed* Maintain detailed records of travel expenses and ensure proper coding for budget tracking* Process expense reports with supporting documentation and follow up on any discrepancies or approvals needed* Coordinate collection of presentation materials, reports, and briefing documents from multiple stakeholders* Organize and compile pre-read packages for leadership meetings and client engagements* Establish standardized processes for pre-read submission deadlines and formatting requirements* Maintain digital filing systems for easy retrieval and reference of historical materials* Quality control review of all materials prior to distribution* Bachelor's degree preferred or equivalent professional experience* 3-5 years of executive administrative support experience, preferably in professional services or commercial real estate* Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and Outlook* Experience with expense management systems and travel booking platforms* Experience with CRM systems and project management tools* Exceptional written and verbal communication skills* Strong organizational skills with ability to manage multiple competing priorities* Proven ability to work independently and take initiative in a fast-paced environment* Professional demeanor with ability to interact with C-level executives and external clients* Commercial real estate industry experience* Experience supporting marketing or business development functions* Knowledge of presentation design principles and data visualization* Familiarity with marketing automation platforms and digital marketing tools* Project management certification or experience* Experience with corporate travel management and international travel requirementsAt JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit . #J-18808-Ljbffr
**Department:** Marketing
**Reports to:** Senior Marketing Leadership* Plan comprehensive travel itineraries for complex multi-city trips, client visits, and industry conferences* Research and book cost-effective travel options while considering preferences and business requirements* Coordinate travel logistics including visa requirements, travel insurance, and international documentation* Monitor travel disruptions and proactively arrange alternative accommodations or transportation as needed* Maintain detailed records of travel expenses and ensure proper coding for budget tracking* Process expense reports with supporting documentation and follow up on any discrepancies or approvals needed* Coordinate collection of presentation materials, reports, and briefing documents from multiple stakeholders* Organize and compile pre-read packages for leadership meetings and client engagements* Establish standardized processes for pre-read submission deadlines and formatting requirements* Maintain digital filing systems for easy retrieval and reference of historical materials* Quality control review of all materials prior to distribution* Bachelor's degree preferred or equivalent professional experience* 3-5 years of executive administrative support experience, preferably in professional services or commercial real estate* Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and Outlook* Experience with expense management systems and travel booking platforms* Experience with CRM systems and project management tools* Exceptional written and verbal communication skills* Strong organizational skills with ability to manage multiple competing priorities* Proven ability to work independently and take initiative in a fast-paced environment* Professional demeanor with ability to interact with C-level executives and external clients* Commercial real estate industry experience* Experience supporting marketing or business development functions* Knowledge of presentation design principles and data visualization* Familiarity with marketing automation platforms and digital marketing tools* Project management certification or experience* Experience with corporate travel management and international travel requirementsAt JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit . #J-18808-Ljbffr