Marketing Executive Assistant

Position Summary

The Executive/ Marketing Assistant will play a hybrid role, combining high-level executive support with hands-on contributions to the brands marketing, social media, and PR efforts. This unique position is ideal for someone who thrives in a fast-paced environment, has a passion for the beauty industry, and brings a creative and proactive approach to both administrative and marketing tasks.

Key Responsibilities

Executive Support

• Manage calendars, schedule meetings, and coordinate travel for executive leadership.
• Organize internal and external meetings, events, and presentations.
• Handle confidential information with discretion and professionalism.
• Prepare reports, meeting notes, and follow-ups as needed.
• Support with expense reports, invoicing, and general administrative tasks.

Marketing & Social Media

• Assist with social media content planning, posting, and community engagement.
• Coordinate with design and content teams to support product launches, campaigns, and brand storytelling.
• Monitor social trends and competitor activity; suggest opportunities to grow brand presence.
• Track and report on social media and email marketing analytics.

Public Relations & Communications

• Assist with drafting and distributing press releases, media kits, and influencer outreach.
• Maintain media contact lists and PR tracking reports.
• Coordinate with agencies and partners on PR campaigns, events, and product gifting.
• Research relevant influencers, press opportunities, and partnerships aligned with brand goals.

Office & Team Operations

• Liaise between departments and ensure smooth internal communication.
• Order office supplies, manage vendor relationships, and support team events or initiatives.
• Maintain organized digital filing systems and document management.

Qualifications

• 2+ years of experience in an Executive Assistant, Marketing Assistant, or PR/Social Media Coordinator role in the Beauty Industry.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Google Workspace, Microsoft Office, and social media tools (e.g., Later, Hootsuite, Canva).
• Familiarity with marketing platforms (e.g., Mailchimp, Shopify, Klaviyo, or similar).
• Ability to multitask and prioritize in a fast-paced, entrepreneurial environment.
• Passion for beauty, wellness, and lifestyle brands.