Studio Administrator - Administrative Assistant Job at IA Interior Architects in

IA Interior Architects translates client goals, brands, and culture into powerful environments built around people, processes, technologies, and business drivers. Our clients in diverse markets worldwide require high‑performance, visually compelling, and sustainable environments to move their enterprises forward, support their culture, engage their staff, integrate technology, and drive efficiencies.

As architects, designers, workplace strategists, and environmental specialists in the largest global architecture firm concentrating exclusively on interiors, we help clients articulate and align their business strategies and core values with the dynamic use of space.

Our team members are collaborative, creative, professional, expert and entrepreneurial. Joining our team requires skill, daring, leadership, teaming, humor and a love of interiors.

We are presently searching for a Studio Administrator for our Charlotte, NC studio. The Studio Administrator, while working under direct supervision, provides general accounting and administrative support.

Open to the position could be Part‑time or Full‑time based on experience.

Responsibilities

• Assist with monthly billing, including matching backup documentation with applicable projects and preparing invoices for mailing
• Gather and compile information and produce reports (project status, staffing financials, etc.)
• Prepare invoices and assist with collections
• Process accounts‑payable invoices and expense reports
• Assist with phone support – answer and route incoming calls, greet office visitors
• Handle incoming and outgoing mail and deliveries
• Answer routine correspondence
• Establish and maintain files
• Ensure office maintenance and assist with ordering office supplies
• Assist with timesheet collection
• Assist with program and special projects as needed
• Assist in planning office‑wide events, holiday parties, etc.

Qualifications

• High School Diploma
• 1+ year in a professional office environment; accounting experience a plus

Knowledge, Skills, and Abilities

• Proficient in MS Office Suite
• Familiar with automated accounting systems, preferably Deltek
• Working knowledge of one or more multi‑line phone systems
• Intermediate verbal and written communication skills
• Intermediate phone and customer service skills
• Proven ability to perform a diverse array of functions
• Proven ability to multi‑task
• A working knowledge of the Google suite of tools (Meet, Drive, Gmail, Slides, etc.)

Interior Architects, Inc. (IA) provides equal opportunity in all aspects of recruitment and employment to all persons without regard to their race, color, creed, religion or belief, sexual orientation, marital status, nationality, national origin or ancestry, sex, age, physical or mental disability, medical condition, genetic information, veteran status, uniformed service member and to promote the full realization of equal employment opportunities.