Air Line Pilots Association
Production Coordinator & Design Assistant
Air Line Pilots Association, Mc Lean, Virginia, us, 22107
Production Coordinator & Design Assistant – Overview
Join Air Line Pilots Association (ALPA), the largest airline pilot union in the world, in supporting our Design and Production Team from Tysons (McLean), Virginia. This key role combines production coordination, administrative support, and entry‑level design work to ensure high‑quality project delivery across the association. Responsibilities
Core responsibilities include managing job requests through the Work Request System (WRS), assisting with project tracking and workflow organization, processing invoices and chargebacks, coordinating with vendors, and supporting translation workflows and the distribution of printed and promotional materials. The role also contributes to specific design assignments—layouts, resizing, and simple graphics—and provides copy editing and proofreading support to maintain consistency and quality in communications, while offering administrative support in areas such as label management, reporting, and archival documentation. Qualifications
High school diploma or equivalent, with some post‑secondary education and/or college coursework preferred. Three (3) years of related experience required; five (5) or more years preferred. Ability to work in a fast‑paced, deadline‑driven production environment; experience in a demanding production setting preferred. Strong organizational skills, attention to detail, and ability to manage multiple tasks; familiarity with editorial style guides and experience providing light copy editing and/or proofreading preferred. Must possess strong time management skills and be able to transition easily between projects. Solid communication and interpersonal skills, oral and written, for effective interaction with internal staff, external contacts, and pilots. Software: Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint; Quick Response (QR) Code Creator/Generator applications experience preferred; proficiency with Adobe Creative Cloud Suite (Photoshop, InDesign, Illustrator, XD, and similar programs) a plus. Physical Demands
Constantly operates a computer/smartphone/tablet. Regularly required to sit, stand, bend, reach, and move about the office; may be required to move, raise, reach, and/or retrieve binders, books, boxes, and files up to ten (10) pounds; may also be required to move, raise, reach, and/or retrieve luggage weighing as much as 50 lbs. on local, national, and international travel. Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position. Benefits
401k Plan with non‑elective employer contribution of 11% plus 2% into a Market‑Based Cash Balance Plan after 180 days of employment. Generous health care benefits on day one – PPO, Kaiser (where available), and a High Deductible Health Plan which includes coverage for medical, dental, and vision benefits for employee, spouse, and/or dependent children. 15 days paid vacation, 13 holidays per year, and 2 volunteer days per year. Generous sick and bereavement leave; competitive parental leave. Company‑paid premiums for disability and life insurance; flexible spending and health savings accounts; retiree health plan. Education assistance program; optional benefits including pet insurance, excess life insurance, legal plan, and qualified transportation fringe benefits, where available. Partial remote work opportunities. Salary
Projected annual salary range: $62,384.00 – $87,433.00. Relocation
Relocation not provided. Sponsorship
Sponsorship not available for this position. Employment Type
Full‑time, Mid‑Senior level, Marketing, Public Relations, and Writing/Editing. EEO Statement
ALPA is an equal opportunity employer committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment, and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws. We highly value everyone and encourage all to apply, including minorities, veterans, and people with disabilities.
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Join Air Line Pilots Association (ALPA), the largest airline pilot union in the world, in supporting our Design and Production Team from Tysons (McLean), Virginia. This key role combines production coordination, administrative support, and entry‑level design work to ensure high‑quality project delivery across the association. Responsibilities
Core responsibilities include managing job requests through the Work Request System (WRS), assisting with project tracking and workflow organization, processing invoices and chargebacks, coordinating with vendors, and supporting translation workflows and the distribution of printed and promotional materials. The role also contributes to specific design assignments—layouts, resizing, and simple graphics—and provides copy editing and proofreading support to maintain consistency and quality in communications, while offering administrative support in areas such as label management, reporting, and archival documentation. Qualifications
High school diploma or equivalent, with some post‑secondary education and/or college coursework preferred. Three (3) years of related experience required; five (5) or more years preferred. Ability to work in a fast‑paced, deadline‑driven production environment; experience in a demanding production setting preferred. Strong organizational skills, attention to detail, and ability to manage multiple tasks; familiarity with editorial style guides and experience providing light copy editing and/or proofreading preferred. Must possess strong time management skills and be able to transition easily between projects. Solid communication and interpersonal skills, oral and written, for effective interaction with internal staff, external contacts, and pilots. Software: Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint; Quick Response (QR) Code Creator/Generator applications experience preferred; proficiency with Adobe Creative Cloud Suite (Photoshop, InDesign, Illustrator, XD, and similar programs) a plus. Physical Demands
Constantly operates a computer/smartphone/tablet. Regularly required to sit, stand, bend, reach, and move about the office; may be required to move, raise, reach, and/or retrieve binders, books, boxes, and files up to ten (10) pounds; may also be required to move, raise, reach, and/or retrieve luggage weighing as much as 50 lbs. on local, national, and international travel. Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position. Benefits
401k Plan with non‑elective employer contribution of 11% plus 2% into a Market‑Based Cash Balance Plan after 180 days of employment. Generous health care benefits on day one – PPO, Kaiser (where available), and a High Deductible Health Plan which includes coverage for medical, dental, and vision benefits for employee, spouse, and/or dependent children. 15 days paid vacation, 13 holidays per year, and 2 volunteer days per year. Generous sick and bereavement leave; competitive parental leave. Company‑paid premiums for disability and life insurance; flexible spending and health savings accounts; retiree health plan. Education assistance program; optional benefits including pet insurance, excess life insurance, legal plan, and qualified transportation fringe benefits, where available. Partial remote work opportunities. Salary
Projected annual salary range: $62,384.00 – $87,433.00. Relocation
Relocation not provided. Sponsorship
Sponsorship not available for this position. Employment Type
Full‑time, Mid‑Senior level, Marketing, Public Relations, and Writing/Editing. EEO Statement
ALPA is an equal opportunity employer committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment, and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws. We highly value everyone and encourage all to apply, including minorities, veterans, and people with disabilities.
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