The ACI Group, Inc.
Administrative & Marketing Associate
The ACI Group, Inc., Towson, Maryland, United States, 21286
Direct message the job poster from The ACI Group, Inc.
Administrative Associate Location:
Towson, MD Onsite
Reports to:
Controller (with dotted-line to President)
Overview The ACI Group, a fast-paced staffing and recruiting firm specializing in IT and healthcare, is seeking a proactive Administrative Associate to support day-to-day business operations, streamline internal workflows, and assist with marketing initiatives. This role will serve as a key support resource to the Controller and broader leadership team, with responsibility for keeping critical systems organized, supporting recruiting and sales processes, and contributing to outbound marketing campaigns.
Key Responsibilities Administrative Support
Assist with creation and management of internal documentation, process checklists, and reporting tools
Monitor shared inboxes, calendars, and project trackers; flag priority items
Help maintain vendor files, client documents, and compliance materials
Prepare reports, invoices, and expense tracking under direction of the Controller
Ensure company systems (CRM, document repository, project trackers) are up to date and consistently used
Marketing Coordination
Help draft and schedule social media and LinkedIn posts
Track performance of outbound email and LinkedIn campaigns
Maintain CRM and marketing contact lists
Coordinate light updates to website or Capabilities Decks as needed
Support occasional event planning
Special Projects
Support new hire onboarding (IT setup checklist, benefit packets, etc.) and other HR activities
Assist with quality control on client deliverables and resume submittals
Help manage internal communications and SOP documentation
Qualifications
2–5 years in an administrative or executive assistant role
Strong organizational skills and attention to detail; able to keep others on task
Proficient in Windows 11 and Microsoft 365 (Excel, Word, Outlook, Teams) and Zoom
Familiarity with CRM or ATS tools preferred (e.g., Manitol, PipeDrive, HubSpot)
Comfortable in a lean, fast-moving environment with shifting priorities
Preferred Traits
Self-starter with the ability to spot inefficiencies and propose solutions
Professional, proactive communicator—able to interact with senior leadership and vendors
Willingness to hold others accountable to shared processes
Interest in staffing, recruiting, or professional services is a plus
Compensation
Full-time salaried position, depending on experience
Benefits: Medical, 401(k), Paid Time Off, and performance-based bonus eligibility
Seniority level
Associate
Employment type
Full-time
Job function
Administrative, Human Resources, and Marketing
Industries
Staffing and Recruiting; IT Services and IT Consulting
Referrals increase your chances of interviewing at The ACI Group, Inc. by 2x
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Towson, MD .
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Administrative Associate Location:
Towson, MD Onsite
Reports to:
Controller (with dotted-line to President)
Overview The ACI Group, a fast-paced staffing and recruiting firm specializing in IT and healthcare, is seeking a proactive Administrative Associate to support day-to-day business operations, streamline internal workflows, and assist with marketing initiatives. This role will serve as a key support resource to the Controller and broader leadership team, with responsibility for keeping critical systems organized, supporting recruiting and sales processes, and contributing to outbound marketing campaigns.
Key Responsibilities Administrative Support
Assist with creation and management of internal documentation, process checklists, and reporting tools
Monitor shared inboxes, calendars, and project trackers; flag priority items
Help maintain vendor files, client documents, and compliance materials
Prepare reports, invoices, and expense tracking under direction of the Controller
Ensure company systems (CRM, document repository, project trackers) are up to date and consistently used
Marketing Coordination
Help draft and schedule social media and LinkedIn posts
Track performance of outbound email and LinkedIn campaigns
Maintain CRM and marketing contact lists
Coordinate light updates to website or Capabilities Decks as needed
Support occasional event planning
Special Projects
Support new hire onboarding (IT setup checklist, benefit packets, etc.) and other HR activities
Assist with quality control on client deliverables and resume submittals
Help manage internal communications and SOP documentation
Qualifications
2–5 years in an administrative or executive assistant role
Strong organizational skills and attention to detail; able to keep others on task
Proficient in Windows 11 and Microsoft 365 (Excel, Word, Outlook, Teams) and Zoom
Familiarity with CRM or ATS tools preferred (e.g., Manitol, PipeDrive, HubSpot)
Comfortable in a lean, fast-moving environment with shifting priorities
Preferred Traits
Self-starter with the ability to spot inefficiencies and propose solutions
Professional, proactive communicator—able to interact with senior leadership and vendors
Willingness to hold others accountable to shared processes
Interest in staffing, recruiting, or professional services is a plus
Compensation
Full-time salaried position, depending on experience
Benefits: Medical, 401(k), Paid Time Off, and performance-based bonus eligibility
Seniority level
Associate
Employment type
Full-time
Job function
Administrative, Human Resources, and Marketing
Industries
Staffing and Recruiting; IT Services and IT Consulting
Referrals increase your chances of interviewing at The ACI Group, Inc. by 2x
Get notified about new Administrative Associate jobs in
Towson, MD .
#J-18808-Ljbffr