Pima County Government is hiring: Administrative Specialist I - Library in Tucso

Administrative Specialist I – Library (Pima County Government) Department: County Free Library Job Summary This position is part of the Library Facilities team that monitors daily maintenance requests from all 27 branch libraries. The role involves triaging and evaluating requests, then submitting them via various online platforms to appropriate agencies and departments for follow-up. Additional tasks include tracking open requests, following up on communications, conducting onsite visits for updates, ensuring ongoing communication between library and facilities staff, serving as a liaison for multiple libraries, and participating in site visits. Duties may also include maintaining inventories and handling other tasks as assigned. Job Classification and Pay Job Type: Classified Job Classification: 5754 - Administrative Specialist I Salary Grade: 6 Hiring Range: $20.83 - $24.47 per Hour Pay Range: $20.83 - $28.11 per Hour Essential Functions Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions. Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff. Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues. Coordinates, schedules and organizes unit, program, or departmental calendars and meetings. Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers. Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer‑based reports. Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers. Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval. Compiles and summarizes statistical and operational data, and prepares periodic and special reports. Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities. Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created. Establishes and maintains specialized reference files and reference materials. Minimum Qualifications Associate’s degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment. Relevant experience and/or education from an accredited college or university may be substituted. One (1) year with Pima County as an Administrative Assistant III or closely‑related professional administrative. Seniority Level Entry level Employment Type Full‑time Job Function Administrative #J-18808-Ljbffr