Seminole Brighton Bay Hotel & Casino
COORDINATOR - MARKETING
Seminole Brighton Bay Hotel & Casino, Okeechobee, Florida, United States, 34972
COORDINATOR - MARKETING
Seminole Brighton Bay Hotel & Casino
Location: US‑FL‑Okeechobee
Seniority Level: Entry level
Employment Type: Full‑time
Job Function: Marketing and Sales
Responsibilities
Consult with management to plan and execute promotions, special events, marketing programs and strategies that support property marketing plans, brand growth, revenue and retention goals.
Act as Master of Ceremonies or emcee for promotions, giveaways, tournaments, and high‑end events.
Coordinate event services including accommodation, transportation, catering, signage, displays, special‑needs requirements, printing, and event security.
Handle equipment requirements, fire and safety code compliance, vendor research, feasibility assessments, and cost approvals.
Oversee expenditures for special events, record expenses, chart budget variances and submit reports to ensure budget requirements are met.
Generate Banquet Event Orders, adjust BEOs and communicate changes to the culinary and other supportive departments.
Submit event invoices into the MMS purchasing system within 7 business days prior to the event date.
Review event bills for accuracy and approve payment within the necessary timeframe.
Assemble and supervise a special event team of volunteers.
Maintain detailed and organized account files and budgets.
Perform administrative and clerical duties such as processing invoices, calling vendors and guests, monitoring and keeping event budgets up to date.
Coordinate projects with contractors and public service, including permits and compliance with state codes.
Assist in developing theme, format and budget specifications for specific promotions and tournaments.
Ensure all promotions comply with Seminole Gaming guidelines.
Process work orders for creative related to casino promotions and events.
Execute and manage side‑casino promotions, including patron participation and paperwork for giveaways.
Ensure collateral materials are displayed before events and recovered afterward.
Establish reports and systems to monitor actual expenses versus budget and take necessary action.
Communicate promotion and event information to operating departments for timely coordination.
Maintain inventory control and record keeping of promotional items, gifts and prizes.
Produce passes, tickets, certificates and control logs as needed.
Handle unexpected emergencies or issues that arise during projects.
Receive, pick up and distribute mail and shipments of merchandise for the Marketing Department.
Maintain security and confidentiality of files, records and lists.
Adhere to Gaming Commission Regulations and Seminole Tribe policies.
Demonstrate commitment to responsible gaming and responsible alcohol service.
Apply the Company’s Mission and Values of Communication, Integrity, Fun, Respect, Accountability, Passion and Dedication.
Support Seminole courtesy guidelines and complete required training.
Maintain a clean, safe, hazard‑free workplace.
Cross‑train in other department positions as needed.
Qualifications
College degree or certification in Hospitality, Event Planning, Marketing or Public Relations preferred; 3+ years of administrative experience required or equivalent education/experience.
Casino experience preferred.
High School Diploma or GED required.
Computer literate with working knowledge of Microsoft Office suite and Adobe Photoshop.
Basic mathematical skills for position responsibilities.
Familiarity with I‑series/MMS and preferred programs such as Daylight, Delphi, Caterease, Meeting Matrix, CAD is a plus.
Strong organizational, communication (written and oral), multitasking skills and attention to detail.
Ability to handle multiple projects, meet deadlines, and work independently.
Positive attitude, exceptional guest service skills, excellent phone etiquette, interpersonal skills, and problem‑solving skills.
Flexible and able to work a variety of schedules including long hours, evenings, weekends and holidays.
Ability to manage time effectively.
Work Environment
Exposure to casino‑related factors such as second‑hand smoke, excessive noise and constant interaction with the public.
Required to stand, walk, use hands, lift up to 20 pounds, and maintain visual and auditory abilities.
Fast‑paced, crowded and noisy environment.
Closing First preference in hiring, training, promoting and other employment aspects is given to members of the Seminole Tribe who meet the job requirements. Second preference is given to members of other federally recognized Native American Tribes who meet the job requirements.
Requirements Final candidates will be required to obtain gaming licensure by completing a background check with Seminole Gaming Compliance and Regulations. Background checks may include a credit check, criminal background check and drug screen.
Disclaimer While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or require other tasks to be performed when circumstances change (e.g., emergencies, changes in personnel, workload, or technical developments).
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Location: US‑FL‑Okeechobee
Seniority Level: Entry level
Employment Type: Full‑time
Job Function: Marketing and Sales
Responsibilities
Consult with management to plan and execute promotions, special events, marketing programs and strategies that support property marketing plans, brand growth, revenue and retention goals.
Act as Master of Ceremonies or emcee for promotions, giveaways, tournaments, and high‑end events.
Coordinate event services including accommodation, transportation, catering, signage, displays, special‑needs requirements, printing, and event security.
Handle equipment requirements, fire and safety code compliance, vendor research, feasibility assessments, and cost approvals.
Oversee expenditures for special events, record expenses, chart budget variances and submit reports to ensure budget requirements are met.
Generate Banquet Event Orders, adjust BEOs and communicate changes to the culinary and other supportive departments.
Submit event invoices into the MMS purchasing system within 7 business days prior to the event date.
Review event bills for accuracy and approve payment within the necessary timeframe.
Assemble and supervise a special event team of volunteers.
Maintain detailed and organized account files and budgets.
Perform administrative and clerical duties such as processing invoices, calling vendors and guests, monitoring and keeping event budgets up to date.
Coordinate projects with contractors and public service, including permits and compliance with state codes.
Assist in developing theme, format and budget specifications for specific promotions and tournaments.
Ensure all promotions comply with Seminole Gaming guidelines.
Process work orders for creative related to casino promotions and events.
Execute and manage side‑casino promotions, including patron participation and paperwork for giveaways.
Ensure collateral materials are displayed before events and recovered afterward.
Establish reports and systems to monitor actual expenses versus budget and take necessary action.
Communicate promotion and event information to operating departments for timely coordination.
Maintain inventory control and record keeping of promotional items, gifts and prizes.
Produce passes, tickets, certificates and control logs as needed.
Handle unexpected emergencies or issues that arise during projects.
Receive, pick up and distribute mail and shipments of merchandise for the Marketing Department.
Maintain security and confidentiality of files, records and lists.
Adhere to Gaming Commission Regulations and Seminole Tribe policies.
Demonstrate commitment to responsible gaming and responsible alcohol service.
Apply the Company’s Mission and Values of Communication, Integrity, Fun, Respect, Accountability, Passion and Dedication.
Support Seminole courtesy guidelines and complete required training.
Maintain a clean, safe, hazard‑free workplace.
Cross‑train in other department positions as needed.
Qualifications
College degree or certification in Hospitality, Event Planning, Marketing or Public Relations preferred; 3+ years of administrative experience required or equivalent education/experience.
Casino experience preferred.
High School Diploma or GED required.
Computer literate with working knowledge of Microsoft Office suite and Adobe Photoshop.
Basic mathematical skills for position responsibilities.
Familiarity with I‑series/MMS and preferred programs such as Daylight, Delphi, Caterease, Meeting Matrix, CAD is a plus.
Strong organizational, communication (written and oral), multitasking skills and attention to detail.
Ability to handle multiple projects, meet deadlines, and work independently.
Positive attitude, exceptional guest service skills, excellent phone etiquette, interpersonal skills, and problem‑solving skills.
Flexible and able to work a variety of schedules including long hours, evenings, weekends and holidays.
Ability to manage time effectively.
Work Environment
Exposure to casino‑related factors such as second‑hand smoke, excessive noise and constant interaction with the public.
Required to stand, walk, use hands, lift up to 20 pounds, and maintain visual and auditory abilities.
Fast‑paced, crowded and noisy environment.
Closing First preference in hiring, training, promoting and other employment aspects is given to members of the Seminole Tribe who meet the job requirements. Second preference is given to members of other federally recognized Native American Tribes who meet the job requirements.
Requirements Final candidates will be required to obtain gaming licensure by completing a background check with Seminole Gaming Compliance and Regulations. Background checks may include a credit check, criminal background check and drug screen.
Disclaimer While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or require other tasks to be performed when circumstances change (e.g., emergencies, changes in personnel, workload, or technical developments).
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