Baldwin Real Estate Corp
Description
Basic Functions :
Responsible for the successful operation, financial management, and maintenance of the property according to the objectives of the property owners and Baldwin Real Estate Corporation. Provide a habitable and safe property, which conforms to all health and safety laws and regulations. Manage property in accordance with all Rural Development, and/or HUD, and/or Tax Credit (all referred to as Agency/Program) rules and housing and employment laws. Ensure staff compliance with all company policies and procedures maintaining high standards of conduct whenever performing company or property business.
Payroll
Full‑time position: 8:30 AM‑5:00 PM, Monday through Friday. Flexibility with start and end times. Rare, occasional weekend or evening hours may be required. Position is compensated on a salary basis.
Relationships :
Reports directly to Regional Property Manager and/or VP of Affordable Housing Management
Cooperates with Site Maintenance Supervisor, and outside vendors
Interfaces with Agency/Program staff/Investor and Owner as needed
Maintains positive relations with residents, staff and vendors
Maintains supportive relations with community, fire and police agencies
Key Goals :
Ensure property follows the regulations outlined by Agency/Program.
Understand long‑range planning goals
Maximize resident‑retention
Maintain property's emergency and risk management plan
Operate within approved budget plan
Update marketing plan annually—if required
Implement and monitor efficient turnover program to ensure high resident satisfaction and retention
Maintain good record keeping system
Reduce liabilities, both physical and financial
Description of Responsibilities and Typical Work Activities
(Not limited to:)
A.
Maintaining the Physical Asset
Assist Maintenance Supervisor to prioritize maintenance service requests and work assignments, if needed, and follow‑up with Maintenance Supervisor to assure proper completion.
Make periodic inspections of each building and common grounds (minimum weekly)
Evaluate maintenance operations periodically to determine cost‑efficiency
Conduct annual apartment inspection, record results, and coordinate all required repairs with Site Maintenance Supervisor
B.
Marketing and Leasing
Lease units quickly and efficiently following approved policies to fill vacancies within a target of 30 days or less from move‑out
Maintain and update waiting list in accordance with Agency/Program guidelines
Review all applications for completeness
Process rental applications, secure credit reports, verify income, assets, references
Advise applicants of acceptance or denial accordingly, in compliance with fair housing laws, agency regulations and tenant selection plan
Assist in preparation of advertising and marketing programs. Develop an outreach program to find qualified residents
Maintain efficient and complete resident files in site office
C.
Tenant Management
Educate staff and residents concerning health, safety, police and fire issues
Monitor compliance with all turnover and make‑ready procedures
Process damage claims and requests for return of security deposits to main office accounting
Lease compliance and notices as required
D.
Financial Reporting and Control
Receive all invoices, review, approve, and enter into Nexus System for Regional Property Manager daily/weekly.
Prepare payroll reports for Regional Property Manager's approval every week
Implement purchases required for day‑to‑day operation under guidelines established by Regional Property Manager, and within owner‑approved budget guidelines
Deposit rents and security deposits in bank in a timely fashion (min. weekly). Provide detailed deposit records to main office accounting department
Prepare purchase orders and authorize within budget constraints (any purchase over
$1000
requires Regional Property Manager's approval)
Record monthly utility usage and implement cost‑efficiency wherever possible
Maintain petty cash fund and provide proper receipts for all expenditures
E.
Administration
File reports and maintain communication with Regional Property Manager on matters affecting property issues
Track receivables, send notices of delinquency, and work with Regional Property Manager regarding collections/evictions in accordance with NYS Law
Participate in annual employee review process
Assist in preparation of the annual operating budget
Maintain polite, professional, and informative telephone communication
Maintain professional personal appearance and presentation
Comprehensive Benefits We take care of our team. Here's just a glimpse of the perks you'll enjoy as an employee:
Generous paid time off to recharge and spend time with family
Comprehensive health, dental, and vision insurance
401(k) retirement plans with company match
#J-18808-Ljbffr
Basic Functions :
Responsible for the successful operation, financial management, and maintenance of the property according to the objectives of the property owners and Baldwin Real Estate Corporation. Provide a habitable and safe property, which conforms to all health and safety laws and regulations. Manage property in accordance with all Rural Development, and/or HUD, and/or Tax Credit (all referred to as Agency/Program) rules and housing and employment laws. Ensure staff compliance with all company policies and procedures maintaining high standards of conduct whenever performing company or property business.
Payroll
Full‑time position: 8:30 AM‑5:00 PM, Monday through Friday. Flexibility with start and end times. Rare, occasional weekend or evening hours may be required. Position is compensated on a salary basis.
Relationships :
Reports directly to Regional Property Manager and/or VP of Affordable Housing Management
Cooperates with Site Maintenance Supervisor, and outside vendors
Interfaces with Agency/Program staff/Investor and Owner as needed
Maintains positive relations with residents, staff and vendors
Maintains supportive relations with community, fire and police agencies
Key Goals :
Ensure property follows the regulations outlined by Agency/Program.
Understand long‑range planning goals
Maximize resident‑retention
Maintain property's emergency and risk management plan
Operate within approved budget plan
Update marketing plan annually—if required
Implement and monitor efficient turnover program to ensure high resident satisfaction and retention
Maintain good record keeping system
Reduce liabilities, both physical and financial
Description of Responsibilities and Typical Work Activities
(Not limited to:)
A.
Maintaining the Physical Asset
Assist Maintenance Supervisor to prioritize maintenance service requests and work assignments, if needed, and follow‑up with Maintenance Supervisor to assure proper completion.
Make periodic inspections of each building and common grounds (minimum weekly)
Evaluate maintenance operations periodically to determine cost‑efficiency
Conduct annual apartment inspection, record results, and coordinate all required repairs with Site Maintenance Supervisor
B.
Marketing and Leasing
Lease units quickly and efficiently following approved policies to fill vacancies within a target of 30 days or less from move‑out
Maintain and update waiting list in accordance with Agency/Program guidelines
Review all applications for completeness
Process rental applications, secure credit reports, verify income, assets, references
Advise applicants of acceptance or denial accordingly, in compliance with fair housing laws, agency regulations and tenant selection plan
Assist in preparation of advertising and marketing programs. Develop an outreach program to find qualified residents
Maintain efficient and complete resident files in site office
C.
Tenant Management
Educate staff and residents concerning health, safety, police and fire issues
Monitor compliance with all turnover and make‑ready procedures
Process damage claims and requests for return of security deposits to main office accounting
Lease compliance and notices as required
D.
Financial Reporting and Control
Receive all invoices, review, approve, and enter into Nexus System for Regional Property Manager daily/weekly.
Prepare payroll reports for Regional Property Manager's approval every week
Implement purchases required for day‑to‑day operation under guidelines established by Regional Property Manager, and within owner‑approved budget guidelines
Deposit rents and security deposits in bank in a timely fashion (min. weekly). Provide detailed deposit records to main office accounting department
Prepare purchase orders and authorize within budget constraints (any purchase over
$1000
requires Regional Property Manager's approval)
Record monthly utility usage and implement cost‑efficiency wherever possible
Maintain petty cash fund and provide proper receipts for all expenditures
E.
Administration
File reports and maintain communication with Regional Property Manager on matters affecting property issues
Track receivables, send notices of delinquency, and work with Regional Property Manager regarding collections/evictions in accordance with NYS Law
Participate in annual employee review process
Assist in preparation of the annual operating budget
Maintain polite, professional, and informative telephone communication
Maintain professional personal appearance and presentation
Comprehensive Benefits We take care of our team. Here's just a glimpse of the perks you'll enjoy as an employee:
Generous paid time off to recharge and spend time with family
Comprehensive health, dental, and vision insurance
401(k) retirement plans with company match
#J-18808-Ljbffr