Studio Operations Manager Job at Confidential Jobs in Calabasas

Job Title: Studio Operations Manager

Location: Calabasas, California

Reports To: Chief of Staff

Employment Type: Full-Time, Onsite

About the Role

We’re looking for a highly organized, proactive, and solutions-oriented Studio OperationsManager to oversee one of our offices — a vibrant, multifunctional hub where our creative and operational teams come together. This individual will ensure the smooth execution of all studio and office activities, meetings, maintenance, and daily workflows.

You’ll be the central point of coordination for our physical space — anticipating needs, juggling multiple priorities, and ensuring everything runs seamlessly. The ideal candidate thrives in dynamic environments, communicates clearly and efficiently, and takes initiative to keep operations running at the highest standard.

Key Responsibilities

Studio Operations

• Manage all studio bookings and rental requests from initial inquiry through completion, ensuring proper scheduling, permitting, insurance, and communication.

• Serve as on-site host for third-party productions, ensuring smooth operations, adherence to studio policies, and support for production crews.

• Oversee studio maintenance and equipment care, including scheduling cyclorama repaints, organizing gear, and coordinating repairs.

• Track and reconcile all out-of-pocket costs and operational expenses for accounting visibility.

Office Operations

• Oversee the master calendar for all building activities to prevent scheduling conflicts and ensure adequate preparation for meetings, shoots, and events.

• Coordinate with vendors for facility maintenance and renovation needs — including plumbing, lighting, HVAC, furniture repair, pest control, and cleaning services.

• Serve as liaison between staff, vendors, and property management, addressing tenant-related issues and ensuring compliance with building policies.

• Collaborate with security teams to arrange coverage for evening fittings, weekend work, or large-scale productions.

• Draft and distribute internal communications such as memos, updates, and building notices to keep all teams informed.

• Support onboarding/offboarding operations and approve timesheets for reporting staff.

• Review and verify invoices and operational expenses to ensure accuracy and adherence to budget guidelines.

Visitor & Staff Experience

• Act as the primary point of contact for visitors and production guests, providing clear communication about logistics such as parking, access, and building activities.

• Anticipate guest and team needs to deliver a seamless, welcoming experience from arrival to departure.

• Maintain overall readiness of the office and studio — ensuring spaces are functional, organized, and visually polished for all events and activities.

Qualifications

• 5+ years of experience in studio management, production coordination, or operations (creative industry experience strongly preferred).

• Exceptional organizational, multitasking, and problem-solving skills with a strong ability to anticipate needs.

• Clear and confident communicator with excellent follow-through and attention to detail.

• Comfortable managing vendor relationships, budgets, and logistics in a fast-paced, evolving environment.

• Proficiency with standard office tools (Google Workspace, Excel, project management platforms).

• Must be able to work onsite full-time with flexibility for early mornings, late evenings, or occasional weekends during productions or events.

Personal Attributes

• Proactive and self-sufficient — takes initiative without needing close supervision.

• Calm under pressure, with the ability to shift priorities on the fly.

• Strong sense of ownership and pride in maintaining a professional, functional environment.

• Collaborative spirit and ability to liaise across multiple teams and vendors with grace and efficiency.

Compensation & Benefits

• Competitive salary commensurate with experience

• Health, dental, vision insurance, 401(k), vacation, sick, and holidays.