RGI events is hiring: Event Producer in Alexandria

Join to apply for the Event Producer role at RGI events.

Overview

RGI events is an award‑winning special events production firm and design atelier providing 360‑degree strategic services for discerning clients worldwide. Our clients include LOREAL USA, The Washington Nationals, Hilton, Nike, OPI, KISS Cosmetics, La Roche Posay, SkinCeuticals, Dior, The American Red Cross, The Lawyers Committee for Civil Rights Under Law, Hewlett‑Pack­ard, SpaceX, Project HOPE, The European Union Delegation to the United States, The Atlantic Council and many more.

Starting salary is approximately $120,000+/year. Base pay $82‑90k/year depending on experience and qualifications, with a robust per‑project bonus structure averaging an additional $20‑30k+ per year.

Key Responsibilities

• End‑to‑end planning and execution of complex special events.
• Researching, evaluating, and comparing event spaces and suppliers.
• Contract review and negotiation.
• Timeline creation and management.
• Budget creation and management to ensure company profitability and client success.
• Act as the lead POC for client technical and account needs.
• Develop event concepts and components with client and internal teams.
• Develop project operational workflows, lead staffing and supplier team needs, and oversee on‑site execution.
• Brief internal and external team members, create job descriptions, host meetings, design and support supplier load‑in processes, and ensure insurance compliance.
• Support event design process and pitch concepts to clients.
• Effectively map all event components.
• Build and manage digital processes for event functions (communications, registration, floor‑plans, event apps).
• Drive data collection for complex seating processes and sponsor benefits fulfillment.
• Create and distribute reports on collected data.
• Manage collaborative teams both internal and external.
• Strategic creation of ROS, production timelines, and cue‑to‑cue documents.
• Stage program building and content delivery architecture.
• Show calling and direction.
• Manage program participants, including speaker and participant briefing documents and meetings.
• Lead planning meetings, walkthroughs, tastings, supplier briefings, rehearsals, etc.
• Produce internal and external debrief reports illustrating company value.
• Lead all logistical, technical, and creative details related to all stages of planning, design and production.

Qualifications

• Hold a BA in Events, Hospitality, PR or a related field.
• 6+ years of hands‑on team‑lead and event‑planning experience; CMP certification preferred, agency background preferred.
• Functional mastery of Asana (or similar), PowerPoint, Excel, Word, Microsoft Teams, and Google Workspace.
• Mastery of Social Tables, Canva, Adobe, FloDesk (or similar) and Squarespace/WordPress (or similar).
• Exceptional written and verbal communication skills with keen attention to detail.
• Elite time‑management, problem‑solving, and organizational skills.
• Deep experience in technical event production and industry knowledge.
• Proven track record of developing and pitching event concepts to clients.
• Proven success in complex project management with financial goals.
• Refined analytical skills for meaningful reporting on deliverables.
• Experience managing client relationships, building trust, and creating ideal outcomes.
• Experience creating floor‑plans, production timelines, cue‑to‑cue documents, sponsor and RSVP management documents, presentation tools, and pitch decks.
• Proven experience setting, managing, and reporting on budgets.
• Experience crafting AV orders, reading and negotiating supplier contracts, and submitting permitting applications.
• Experience leading venue visits, walkthroughs, vendor and supplier meetings.
• Experience managing day‑to‑day production and planning of special‑event projects as client principal POC.

About You

• Self‑starter who anticipates client and company needs and solves problems proactively.
• Capacity to juggle and prioritize multiple projects and responsibilities.
• Deadline‑orientated and highly organized.
• Perfectionist who pays attention to details.
• Thrives in a fast‑paced, high‑pressure creative environment.
• Positive, accepts critiques gracefully, and meshes with a team of women who strive for excellence.
• Flexible, can pivot priorities, think on feet, and problem‑solve independently.
• Strong transportation, capable of moving 40 lbs and standing up to 6 hours.
• 100% onsite in Alexandria, VA; 20‑30% travel including international; must have passport.

Application

Portfolio of work demonstrating the experience and qualifications listed above is required. If you are not comfortable with the salary offer or do not wish to work full time in person, please do not apply.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Training & Development

Other Details

The position is full‑time, in person, with no teleworking candidates accepted. Must be available to start ASAP (ideally within two weeks of offer acceptance). Relocation to the Washington DC area may be considered for out‑of‑town applicants.