Sankofa Video Books & Cafe is hiring: Special Event Planner in Baltimore

Executive Event Coordinator Friends of Sankofa seeks an experienced planner or agency to design and deliver a high‑profile tribute raising $250,000+. The program will unite artists, mentees, and community leaders supported by a coordinated fundraising, marketing, and promotions campaign. Target date February 2026 (flexible pending venue) Format Theater event with pre‑event reception Audience 900–1,000 guests Scope of Work Strategic & Financial Leadership Translate vision into an executable plan aligned to a $250k+ net goal. Build a tiered revenue model (tickets, VIP reception, sponsorships, patron tributes, program ads, donations). Create a cash + in‑kind budget; negotiate donated/discounted services. Venue & Production Secure a theater (900–1,000 seats) with lobby for VIP reception; present options and hold dates. Ticketing & Guest Experience Design VIP reception. Oversee front‑of‑house, ushers, volunteers, show‑calling. Marketing & Promotions Deliver an integrated campaign: email, social, partner toolkits, SMS, institutional lists, community networks. Produce core assets: key art, copy kit, press release, media list, outreach calendar. Coordinate media, radio, local press, and community calendars; manage interview bookings. Secure promotional partnerships (museums, universities, arts orgs, faith/civic groups). Activate street‑team/community promo where appropriate (posters, postcards, QR). Reporting & Wrap Weekly dashboards: sales vs. goal, sponsor pipeline, media hits, outreach activity, budget burn, risk log. Post‑event reconciliation, impact summary (revenue, reach, impressions, in‑kind), and recommendations. Deliverables 90‑day critical path with budget and revenue plan Venue shortlist + confirmed holds Sponsor/patron deck, benefits grid, target list, solicitation tracker Marketing plan with channel calendar, asset kit, partner toolkit, and PR plan Weekly performance dashboards; post‑event report KPIs Profit : $250k+ (cash + verified pledges) Sales : 900–1,000 tickets with VIP reception attendees Sponsorships : Paid sponsors across tiers; acquisition of in‑kind services, especially for venue, food, and day‑of coordination Marketing : Email and conversion benchmarks; social reach/impressions; earned‑media placements Qualifications Proven success producing 900+ seat cultural tributes or comparable programs with integrated fundraising campaigns. Strong DC‑area vendor/venue/media relationships and experience with securing in‑kind support. Excellent stakeholder communication; calm, precise direction. Evening/weekend availability leading up to and on the event date. Compensation Competitive, commensurate with experience, with expectation to leverage substantial in‑kind services. Proposal should include a fee structure, fundraising approach, and sample outreach calendar. Seniority level Mid‑Senior level Employment type Contract Industries Restaurants #J-18808-Ljbffr