CBI Design Professionals, Inc.
Architectural Studio Support Coordinator
CBI Design Professionals, Inc., Bloomfield Hills, Michigan, United States, 48302
CBI Design Professionals, Inc. is a highly regarded architectural and interior design firm with over 30 years of experience, located in Bloomfield Hills, MI. The firm specializes in designing exceptional residential new homes, renovations, as well as commercial, educational, and religious projects. CBI is renowned for its consultative and detail-oriented client service, delivering tailored design solutions while ensuring the highest standards of quality and design integrity. The team collaborates closely with clients and builders to create one‑of‑a‑kind designs that reflect their unique needs.
Role Description We are seeking a part-time, on-site Architectural Studio Support Coordinator. This role supports the firm across three key operational areas: furniture and materials procurement, office administration, and marketing coordination. The ideal candidate is detail‑driven, highly organized, and energized by working in a creative, collaborative environment. This position is essential to maintaining smooth internal operations, delivering exceptional client service, and strengthening the firm’s brand presence.
Qualifications
3 or more years experience in purchasing, office administration, or marketing. Design industry experience preferred
Strong communication and vendor‑relationship skills
Exceptional organizational skills and attention to detail
Ability to manage multiple deadlines in a fast‑paced environment
Proficiency in Microsoft Office Suite and comfort learning new software
Experience with Ajera or ERP or accounting systems preferred, training provided
Familiarity with Adobe Creative Suite and social media platforms is a plus
Professional presence with a proactive, solution‑focused mindset
Interest in architecture, interior design, or creative industries strongly preferred
Primary Responsibilities Office and Administrative Support
Manage day‑to‑day office operations, supplies, and vendor coordination
Serve as primary contact for visitors, calls, and general inquiries
Coordinate meetings, travel, and calendars
Maintain and organize digital and physical filing systems
Support HR‑related administrative tasks as assigned
Assist with billing, accounts payable and receivable coordination, and expense documentation
Support design staff with scheduling, project documentation, and site visit report coordination
Maintain sample library and oversee vendor sample orders and returns
Coordinate vendor presentations and Lunch and Learn sessions
Furniture Purchasing and Procurement
Manage vendor trade accounts and set up new vendor profiles
Process trade account applications and collect W‑9 forms
Review purchase requisitions and vendor quotes for accuracy and project alignment
Prepare and issue purchase orders for review and approval
Convert approved purchase orders to vendor bills and client invoices in Ajera
Submit client invoices and monitor collection of deposits
Place orders with vendors once funds are received
Issue accounts payable checks for vendor deposits for accounting signature
Track orders, shipments, and delivery timelines
Verify order confirmations, pricing, finishes, and quantities
Resolve shipment, invoicing, or damaged goods issues
Maintain accurate procurement documentation and project files
Support client‑owned inventory tracking and sample check‑in and check‑out
Marketing and Digital Communications
Assist with digital marketing, social media scheduling, and content creation
Support website updates, photography coordination, and project promotion
Coordinate and oversee professional photo shoots at clients’ homes, ensuring proper staging, client communication, and usage approvals for advertising
Develop newsletters and client communication content
Assist with proposal packages, RFP submissions, award entries, and marketing collateral
Track performance metrics for digital platforms when applicable
Ensure brand consistency across media and communication channels
Accuracy and accountability in financial workflows
Vendor and client communications
Problem‑solving and analytical thinking
Ability to prioritize and manage multiple responsibilities
Team‑oriented and dependable work ethic
Strong aesthetic awareness and appreciation for design
Pay and Hours Part Time: 16‑20 hours per week
Referrals increase your chances of interviewing at CBI Design Professionals, Inc. by 2x.
Get notified about new Support Coordinator jobs in
Bloomfield Hills, MI .
#J-18808-Ljbffr
Role Description We are seeking a part-time, on-site Architectural Studio Support Coordinator. This role supports the firm across three key operational areas: furniture and materials procurement, office administration, and marketing coordination. The ideal candidate is detail‑driven, highly organized, and energized by working in a creative, collaborative environment. This position is essential to maintaining smooth internal operations, delivering exceptional client service, and strengthening the firm’s brand presence.
Qualifications
3 or more years experience in purchasing, office administration, or marketing. Design industry experience preferred
Strong communication and vendor‑relationship skills
Exceptional organizational skills and attention to detail
Ability to manage multiple deadlines in a fast‑paced environment
Proficiency in Microsoft Office Suite and comfort learning new software
Experience with Ajera or ERP or accounting systems preferred, training provided
Familiarity with Adobe Creative Suite and social media platforms is a plus
Professional presence with a proactive, solution‑focused mindset
Interest in architecture, interior design, or creative industries strongly preferred
Primary Responsibilities Office and Administrative Support
Manage day‑to‑day office operations, supplies, and vendor coordination
Serve as primary contact for visitors, calls, and general inquiries
Coordinate meetings, travel, and calendars
Maintain and organize digital and physical filing systems
Support HR‑related administrative tasks as assigned
Assist with billing, accounts payable and receivable coordination, and expense documentation
Support design staff with scheduling, project documentation, and site visit report coordination
Maintain sample library and oversee vendor sample orders and returns
Coordinate vendor presentations and Lunch and Learn sessions
Furniture Purchasing and Procurement
Manage vendor trade accounts and set up new vendor profiles
Process trade account applications and collect W‑9 forms
Review purchase requisitions and vendor quotes for accuracy and project alignment
Prepare and issue purchase orders for review and approval
Convert approved purchase orders to vendor bills and client invoices in Ajera
Submit client invoices and monitor collection of deposits
Place orders with vendors once funds are received
Issue accounts payable checks for vendor deposits for accounting signature
Track orders, shipments, and delivery timelines
Verify order confirmations, pricing, finishes, and quantities
Resolve shipment, invoicing, or damaged goods issues
Maintain accurate procurement documentation and project files
Support client‑owned inventory tracking and sample check‑in and check‑out
Marketing and Digital Communications
Assist with digital marketing, social media scheduling, and content creation
Support website updates, photography coordination, and project promotion
Coordinate and oversee professional photo shoots at clients’ homes, ensuring proper staging, client communication, and usage approvals for advertising
Develop newsletters and client communication content
Assist with proposal packages, RFP submissions, award entries, and marketing collateral
Track performance metrics for digital platforms when applicable
Ensure brand consistency across media and communication channels
Accuracy and accountability in financial workflows
Vendor and client communications
Problem‑solving and analytical thinking
Ability to prioritize and manage multiple responsibilities
Team‑oriented and dependable work ethic
Strong aesthetic awareness and appreciation for design
Pay and Hours Part Time: 16‑20 hours per week
Referrals increase your chances of interviewing at CBI Design Professionals, Inc. by 2x.
Get notified about new Support Coordinator jobs in
Bloomfield Hills, MI .
#J-18808-Ljbffr