Jabil
How will you make an impact?
We’re seeking a highly organized Marketing Project Coordinator to support our marketing team with event logistics, procurement, and financial tracking. The ideal candidate has 5+ years of experience and a strong background in a Corporate Marketing or Business setting, thrives in a fast-paced environment, enjoys managing multiple moving parts, and is ready to provide additional support for Austin site needs as required.
What will you do? Procurement & Finance Support
Manage PO creation, tracking, and vendor setup in Coupa, ensuring invoices include tax, shipping, and full documentation.
Maintain a payment tracker across vendors and cost centers to flag delays and confirm completion before event closeouts and budgeting.
Coordinate with Coupa and Procurement to support faster onboarding for new partners.
Prepare post-event financial summaries comparing budget vs. actuals and noting any cost recovery or sponsorship offsets.
Tradeshow & Event Logistics
Own shipping and freight coordination for booth materials, giveaways, signage, and customs paperwork.
For 1–3 major shows annually, provide on-site operations support: catering confirmations, access passes, setup windows, and return shipments.
Travel & Hospitality Coordination
Oversee hotel blocks and staff reservations, including check-in changes, billing, and late additions.
Manage guest lists and special accommodations for sponsor and executive attendees.
Internal Coordination & Process Management
Maintain master event calendars and shared trackers for trade shows, sponsorships, and marketing deliverables.
Keep vendor contracts, shipping receipts, and financial documents centralized and audit-ready.
Austin Site Support
Assist with a variety of customers, management, and stakeholders as required.
Assist with local site coordination needs, including vendor communication, logistics, events, and administrative support as needed.
How will you get here? Education
Bachelor’s degree in Marketing, Business, or related field, or equivalent work experience is required.
Experience
5 – 8 years of experience in marketing coordination, event planning, or similar roles is required.
Knowledge, Skills, Abilities
Strong organizational skills and attention to detail.
Familiarity with procurement systems (Coupa experience a plus).
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
Ability to manage multiple priorities under tight deadlines.
Strong customer service, communication, and accounting skills.
Ability to multitask, prioritize, and maintain confidentiality.
Problem-solving mindset and attention to detail.
Must be flexible to work overtime as needed.
Must be onsite in Austin, TX.
Preferred Qualifications Associate’s degree plus relevant experience will be considered.
BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a jabil.com e‑mail address; direct phone call from a member of the Jabil team; or direct e‑mail with a jabil.com e‑mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number, birth certificate, financial institution, driver’s license number or passport information over the phone or via e‑mail. If you believe you are a victim of identity theft, contact the Federal Bureau of Investigations internet crime hotline (www.ic3.gov), the Federal Trade Commission identity theft hotline (www.identitytheft.gov) and/or your local police department. Any scam job listings should be reported to whatever website it was posted in.
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What will you do? Procurement & Finance Support
Manage PO creation, tracking, and vendor setup in Coupa, ensuring invoices include tax, shipping, and full documentation.
Maintain a payment tracker across vendors and cost centers to flag delays and confirm completion before event closeouts and budgeting.
Coordinate with Coupa and Procurement to support faster onboarding for new partners.
Prepare post-event financial summaries comparing budget vs. actuals and noting any cost recovery or sponsorship offsets.
Tradeshow & Event Logistics
Own shipping and freight coordination for booth materials, giveaways, signage, and customs paperwork.
For 1–3 major shows annually, provide on-site operations support: catering confirmations, access passes, setup windows, and return shipments.
Travel & Hospitality Coordination
Oversee hotel blocks and staff reservations, including check-in changes, billing, and late additions.
Manage guest lists and special accommodations for sponsor and executive attendees.
Internal Coordination & Process Management
Maintain master event calendars and shared trackers for trade shows, sponsorships, and marketing deliverables.
Keep vendor contracts, shipping receipts, and financial documents centralized and audit-ready.
Austin Site Support
Assist with a variety of customers, management, and stakeholders as required.
Assist with local site coordination needs, including vendor communication, logistics, events, and administrative support as needed.
How will you get here? Education
Bachelor’s degree in Marketing, Business, or related field, or equivalent work experience is required.
Experience
5 – 8 years of experience in marketing coordination, event planning, or similar roles is required.
Knowledge, Skills, Abilities
Strong organizational skills and attention to detail.
Familiarity with procurement systems (Coupa experience a plus).
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
Ability to manage multiple priorities under tight deadlines.
Strong customer service, communication, and accounting skills.
Ability to multitask, prioritize, and maintain confidentiality.
Problem-solving mindset and attention to detail.
Must be flexible to work overtime as needed.
Must be onsite in Austin, TX.
Preferred Qualifications Associate’s degree plus relevant experience will be considered.
BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a jabil.com e‑mail address; direct phone call from a member of the Jabil team; or direct e‑mail with a jabil.com e‑mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number, birth certificate, financial institution, driver’s license number or passport information over the phone or via e‑mail. If you believe you are a victim of identity theft, contact the Federal Bureau of Investigations internet crime hotline (www.ic3.gov), the Federal Trade Commission identity theft hotline (www.identitytheft.gov) and/or your local police department. Any scam job listings should be reported to whatever website it was posted in.
#J-18808-Ljbffr