Library Maintenance Coordinator Job at City of Madison, WI in Madison

Salary : $68,864.38 Annually
Location : Madison, WI
Job Type: PERMANENT FULL TIME
Job Number: 2025-00391
Department: Madison Public Library
Opening Date: 11/14/2025
Closing Date: 12/1/2025 11:59 PM Central
Comp. Group/Range: 15/11

General Description
Join Our Team as a Library Maintenance Coordinator!

Are you a hands-on problem solver with a passion for keeping spaces safe, functional, and welcoming? The Library is looking for a skilled and proactive Library Maintenance Coordinator to help ensure our buildings run smoothly every day. In this role, you'll work closely with the Library Facilities Coordinator (LFC), stepping in as a lead when they're away and helping manage a wide range of facility operations. From coordinating daily work orders and responding to emergencies, to planning and performing repairs and renovations, you'll be at the heart of keeping our libraries in top shape.

You'll take the lead on expert-level repairs and collaborate across disciplines - mechanical, electrical, HVAC, carpentry, landscaping, and more. You'll also partner with Library IT on security and fire systems, and ensure all locations are safe, accessible, and welcoming through regular site visits and inspections.

This is a dynamic, people-facing role where you'll engage with staff and the public, communicate priorities clearly, and help create spaces that reflect our values of equity, comfort, and community.

Hours: 6:00am to 2:00pm

Employees may be eligible for loan forgiveness through the Public Service Loan Forgiveness Program.
Black, Indigenous, people of color, women, trans, nonbinary, and individuals with disabilities are encouraged to apply. We value the unique blend of lived experiences and diverse perspectives that comes from non-traditional education pathways and the variety of transferrable skills each candidate brings to the table. We value diversity, equity, inclusion, and belonging. Even if every item on the job posting doesn't match your experience perfectly, we encourage you to apply and share how your skills and experience can best serve our community.
Examples of Duties and Responsibilities
Work Order Fulfilment

• Coordinate with proper Facilities staff and assign work orders.
• Assist with training and inspect work of Facilities staff.
• Perform repairs and construction projects.
• Monitor and maintain building control systems.

Work Order Coordination

• Coordinate work order fulfillment with consideration to schedules and capacity.
• Follow up on assigned work orders to other Facilities staff.
• Review work orders with LFC and Facilities Manager.
• Comment on and close out work orders as needed.

Project Management

• Engage with the public and staff to plan Library projects.
• Specify proper scope, materials and timelines for projects, obtain quotes and bids.
• Coordinate on site considerations for project implementation.
• Make frequent site visits to projects and resolve any issues.
• Verify projects were completed per specifications.

Miscellaneous

• Coordinate life safety system inspections and repairs.
• Perform regular building audits and inspections to identity issues and propose repairs and projects.
• Respond to custodial and maintenance emergencies.
• Foster community through a commitment to continued personal growth, specifically in the areas of racial equity and social justice.
• Actively participate in staff meetings, system-wide meetings, etc., to elevate the technology experience and viewpoint.
• Engage with co-workers positively and constructively to help improve processes and communication across our buildings and systems.

Perform other duties as assigned.

Minimum Qualifications

• Three (3) years of related skilled and diverse facility maintenance and repair work including or supplemented by leadership experience.

AND

• Completion of an apprenticeship; OR
• Facility related coursework

-OR-
Four (4) years experience in applying the following:

• Methods, practices, tools, equipment and materials related to custodial, building and mechanical maintenance and repair work.
• Operation of plumbing, heating and ventilating and other mechanical, electrical, and computerized building equipment and systems.

Familiarity with the following:

• Applicable building and fire codes, occupational hazards and of necessary safety precautions.
• Boiler, cooling tower, chiller operation, repair, maintenance and chemical usage.
• Sustainable products and processes and ability to utilize them effectively.
• Computers and ability to use computer software applicable to the duties of the position.

The City of Madison strives to provide exceptional customer service to all its residents and visitors. Therefore successful candidates will have demonstrated ability to effectively work with multicultural communities.

For a complete list of the Knowledge, Skills, and Abilities, please see the .
Special Requirements

Possession of a valid driver's license in order to travel to various library locations.

Physical Requirements:

• Ability to lift/carry objects weighing up to 50 pounds on a regular basis.
• Ability to frequently walk, sit, bend, squat, climb, kneel, stoop, work in tight spaces, and lift arms overhead to perform work for extended periods of time.
• Ability to physically access all portions of the library in order to perform or inspect repair and maintenance work.

The City of Madison offers excellent pay and benefits for employees. City Ordinances, handbooks, and labor contracts provide specifics; the description here is not to be considered a binding statement but offers an informal summary.
Compensation
The City of Madison strives to pay competitive wages. View the current for pay for all classifications. Employees receive increases based on tenure with the City.
Benefits
The City offers a competitive benefits package, including a generous leave package, a variety of insurance options, and non-traditional benefits such as optional pet insurance, a bus pass for all employees, and the possibility of flexible work schedules. A brief summary of benefits is listed below. Please visit our for more information.
Leave
Vacation is earned upon starting employment and can be used after completion of probation. The general vacation schedule is below.
0-3 years 10 work days of vacation
After 3 years 12-1/2 days
After 7 years 15 days
After 11 years 17-1/2 days
After 15 years 20 days
After 19 years 25 days
After 27 years 27 days
Employees earn 3.5 personal days in addition to vacation.
Employees receive eight official paid holidays (New Year's Day, Martin Luther King, Jr. Holiday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, Christmas Day), as well as 3 paid leave days (the Friday after Thanksgiving, Christmas Eve, New Year's Eve).

Employees also earn 13 sick days annually that may accrue to a total of 150 days.
Retirement
The City of Madison participates in the Wisconsin Retirement System through the State of Wisconsin Department of Employee Trust Funds.
Insurance
The City of Madison offers a variety of optional insurance programs including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Pet Insurance
• Life Insurance
• Income Continuation Insurance (for short and long-term disability)
• Long Term Care Insurance

Other Benefits
The City offers numerous other benefits and programs for employees, including:
• 457(b) deferred compensation plans
• Employee Assistance Program
• Bus Pass on Madison Metro
• Flexible Work Schedules
• Employer-paid Training
01

How many years of directly related experience do you have in the maintenance, installation and repair of electrical and electronic systems and equipment?

• 3 or more years of related work experience
• 2 to 3 years of related work experience
• Less than 2 years of related work experience
• No related work experience

02

Please indicate which of the following you have three (3) years or more of professional experience (check all that apply):

• HVAC
• Electrical
• Welding
• Plumbing
• Automotive
• Carpentry
• N/A

03

If you hold an EPA 608 Refrigeration certification, please indicate the level:

• Universal
• Type III
• Type II
• Type I
• N/A

04

How many years of directly related experience do you have in teaching lower skilled staff in a professional setting?

• 2 or more years of related work experience
• 1 to 2 years of related experience
• Less than 1 year of related experience
• No related work experience

05

Please indicate your level of education.

• Facility or trade related coursework
• Technical diploma in an Industrial Maintenance/Mechanic or related program
• Apprenticeship or completion of a trade
• N/A

06

Please list the diploma obtained, type of apprenticeship or coursework taken, and indicate the field of study.
07

Please check the type(s) of equipment you have at least one (1) year of experience using. (Check all that apply)

• Basic landscaping tools (rakes; shovels; etc.)
• Box truck
• Driving truck and trailer
• Salter
• Power broom
• Push mower
• Riding steer riding lawnmower
• Skidsteer
• String trimmer
• Tractor mounted snowblower
• Utility vehicle
• Power tools
• Other related equipment
• None of the above

08

If you indicated Other related equipment for the previous question, please provide a brief description of the other equipment
09

Please indicate your experience level using Microsoft Outlook.

• Advanced (Can create complex rules, use macros to automate tasks, utilize conditional formatting, manage multiple calendars, create and manage distribution lists, export and import contacts, and delegate and track tasks)
• Intermediate (Can filter, search, and archive emails. Can use rules to manage incoming emails. Can share calendars, redirect meeting requests, manage contact groups, and set up auto-responders)
• Beginner (Can create, send, receive, and forward emails. Can organize emails into folders, create signatures, and attach files. Can make appointments and manage calendar invites. Can add, edit, and manage contacts)
• None

10

Please indicate your experience level using Microsoft Excel.

• Advanced (Can manage and organize large amounts of data and create complex spreadsheet models, interactive dashboards, and customizable templates. Can design and implement complex formulas, including array formulas.)
• Intermediate (Can use more complex formulas, such as VLOOKUP, and can create and manipulate pivot tables, sort and filter data, and use conditional formatting)
• Beginner (Can perform fundamental tasks such as data entry, basic formulas, and basic chart creation. Can use basic spreadsheet formatting, cell references, styles, and keyboard shortcuts)
• None

11

For questions 12-15, please indicate your level with each listed item.

• Acknowledged

12

Customer Service

• Advanced (Anticipates needs, handles difficult situations calmly, and ensures satisfaction while following policies)
• Intermediate (Responds professionally and resolves common issues; seeks help for complex situations)
• Beginner (Provides courteous service for routine inquiries; needs support for challenging interactions.)
• No direct customer service experience

13

Troubleshooting Equipment

• Advanced (Diagnoses and fixes complex issues independently; trains others in troubleshooting.)
• Intermediate (Resolves common issues; escalates complex problems appropriately.)
• Beginner (Follows instructions for simple fixes; relies on others for most issues.)
• No troubleshooting experience.

14

Organization Skills

• Advanced (Manages multiple priorities efficiently using systems; meets all deadlines.)
• Intermediate (Uses tools to stay organized and meets most deadlines.)
• Beginner (Keeps basic task lists; needs reminders or structure.)
• None (No experience organizing tasks or workloads.)

15

Problem Solving

• Advanced (Analyzes complex issues and develops effective, creative solutions.)
• Intermediate (Identifies straightforward problems and suggests workable solutions.)
• Beginner (Understands problem-solving steps; needs guidance choosing solutions.)
• None (No experience with structured problem solving.)

Required Question