Senior Event Producer Job at PRA Business Events in Orlando

Senior Event Producer – PRA Business Events

Welcome to apply for the Senior Event Producer role at PRA Business Events. This hybrid role requires working 2 days per week in Orlando.

PRA is the market‑leading business event management firm delivering unique experiences that move hearts, minds and businesses forward. Blending passion, reach and authenticity, PRA works collaboratively with clients to craft creative, multi‑sensory attendee journeys that leave a lasting impression.

Whether in‑person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the U.S. covering more than 29 top destinations and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.

Internally, we have a robust sustainability and social impact program that includes initiatives around carbon reduction, zero waste, American Forest Foundation, PACT‑USA and diverse suppliers. Our focus on equity, diversity and inclusion drives the impact we deliver.

Primary Responsibilities

• Logistical management and operational execution of client events and programs, including complex programs for high profile accounts with budgets ranging from $500K to $1M+.
• Primary contact for the client during pre‑planning and operation of the program post‑sale, ensuring client satisfaction and account retention.
• Meet with Sales to review program details, serve as primary client contact after contract.
• Manage program changes during pre‑planning and on‑site, negotiating and up‑selling.
• Responsible for managing the expected gross margin.
• Order, confirm and re‑confirm all suppliers, negotiate and contract terms‑of‑service and price, guarantee cancellation policy, billing information, directions, etc.
• Ensure deposits are received as contracted and billing completed.
• Determine field staff work assignments based on program schedule and staffing needs.
• Prepare and distribute trip sheets and other program information for field staff.
• Participate in recruiting and training field staff.
• Coordinate and process all field staff paperwork, including compensation, timesheets, expense reports, pay rate changes.
• Maintain inventory of staff uniforms and equipment, coordinate purchases as needed.
• Complete all program production paperwork (trip sheets, check requests, service agreements, invoicing, job costing, expense reports).
• Assist Experience Designers with program development per client specifications.
• Manage cost preparation, program summaries, deposit invoices, service agreements and related correspondence.
• Forward program information to hotel and venue representatives for seamless coordination.
• Conduct pre‑con meetings with client/hotel to review all confirmed program details.
• Keep regional and global sales managers fully informed of all opportunities and program changes, taking corrective action when necessary.
• Model teamwork and collaboration, setting a standard for professionalism and operational excellence.
• Develop and implement process improvements to enhance program operations.
• Facilitate training and professional development initiatives for Event Producers in collaboration with leadership.
• Lead department meetings and assign programs in leadership’s absence.

Qualifications

• Bachelor’s degree or equivalent relevant experience.
• 4+ years of experience overseeing corporate meetings, client events and complex programs (DMC, corporate incentive travel, hospitality or related). Highly preferred.
• Proven ability to lead operations functions, supervise, develop, and mentor field staff.
• Excellent interpersonal and communication skills with diverse clients, suppliers, coworkers and employees.
• Demonstrated success in analyzing contracts, financial reports, and complex legal documents to mitigate risk and ensure profitability.
• Skilled at presenting information and responding to questions from clients, suppliers, and hoteliers.
• Ability to multitask and manage multiple programs with competing deadlines.
• Comfortable working with all levels of management, hotel and venue staff, clients and suppliers.
• Deep local market knowledge of attractions, hotels, parks, venues and supplier partners; ability to locate and vet new venues and partners.
• Flexible and able to work evenings, weekends and holidays as needed.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Management and Manufacturing

Industries

Events Services

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Follow PRA on social @PRABusinessEvents and visit www.pra.com for more information.