BlueHalo, an AV company
Desktop Publisher (Proposals)
The Desktop Publisher (Proposals) is responsible for the layout, formatting, and production of high‑quality proposal documents, presentations, and related materials that support the company’s business development and capture efforts. This role ensures that all proposal submissions are visually consistent, compliant with solicitation requirements, and delivered on time. The ideal candidate combines technical proficiency in document design software (MS Word, MS PowerPoint, MS Excel) with a strong eye for detail, organization and brand consistency.
Key Responsibilities
Document Production & Formatting: Design, review, format and finalize proposal documents created by technical writing teams; create templates, presentations and compliance matrices in MS Word, PowerPoint, Excel and/or Adobe Acrobat.
Apply consistent typography: choose appropriate fonts and styles, manage font sizes, line spacing and other typographic elements to enhance visual aesthetics while adhering to solicitation requirements.
Ensure all proposal materials meet corporate branding standards and solicitation requirements, applying consistent styles, headers, footers, tables, and numbering schemes across large, complex documents.
Collaborate with the graphic design team to incorporate images, illustrations and graphics into documents, adjusting placement and size for optimal visual impact.
Review and proofread documents to identify and correct spelling, grammar, and formatting errors, ensuring the final product adheres to the requirements and quality standards.
Proposal Support
Collaborate with proposal managers, writers, and subject matter experts to prepare compliant, visually appealing deliverables through each color team (Pink, Red, Gold).
Manage multiple proposal projects simultaneously while meeting tight deadlines.
Prepare both electronic and print‑ready versions of proposals for submission.
Convert and format content from various sources (Word, Excel, PDF, PowerPoint) into submission‑ready documents.
Quality Assurance
Conduct final quality checks for layout consistency, pagination, cross‑reference, and overall design integrity.
Ensure adherence to proposal instructions, compliance matrices and file naming conventions.
Maintain version control throughout the proposal development lifecycle.
Branding and Template Management
Maintain and update proposal templates, style guides, and visual assets to align with corporate identity.
Support the development of reusable design and layout components to streamline future proposals.
Collaboration & Communication
Work closely with proposal teams to adhere to proposal schedules.
Communicate proactively about progress, risks and resource needs.
Provide creative layout solutions under time constraints while maintaining document quality.
Qualifications
Education: Associate or Bachelor’s Degree in Graphic Design, Communications, English, Marketing or related field (or equivalent experience).
Experience: 8+ years of experience in desktop publishing, preferably in proposal development, marketing or a government contracting environment.
Skills
Expert proficiency in Microsoft Word, PowerPoint and Adobe Acrobat (styles, templates, advanced formatting).
Strong understanding of Microsoft Teams and SharePoint.
Strong understanding of digital and print file preparation standards.
Experience supporting federal, state or local government proposals (RFP/RFQ responses).
Understanding of proposal lifecycle and compliance requirements.
Knowledge of Shipley proposal methodologies.
Exceptional attention to detail and quality.
Strong time management and ability to work under pressure.
Excellent written and verbal communication skills.
Team‑oriented, flexible and dependable.
Experience with Adobe Creative Suite a plus.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Design, Art/Creative, and Information Technology
Industries
Defense and Space Manufacturing
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The Desktop Publisher (Proposals) is responsible for the layout, formatting, and production of high‑quality proposal documents, presentations, and related materials that support the company’s business development and capture efforts. This role ensures that all proposal submissions are visually consistent, compliant with solicitation requirements, and delivered on time. The ideal candidate combines technical proficiency in document design software (MS Word, MS PowerPoint, MS Excel) with a strong eye for detail, organization and brand consistency.
Key Responsibilities
Document Production & Formatting: Design, review, format and finalize proposal documents created by technical writing teams; create templates, presentations and compliance matrices in MS Word, PowerPoint, Excel and/or Adobe Acrobat.
Apply consistent typography: choose appropriate fonts and styles, manage font sizes, line spacing and other typographic elements to enhance visual aesthetics while adhering to solicitation requirements.
Ensure all proposal materials meet corporate branding standards and solicitation requirements, applying consistent styles, headers, footers, tables, and numbering schemes across large, complex documents.
Collaborate with the graphic design team to incorporate images, illustrations and graphics into documents, adjusting placement and size for optimal visual impact.
Review and proofread documents to identify and correct spelling, grammar, and formatting errors, ensuring the final product adheres to the requirements and quality standards.
Proposal Support
Collaborate with proposal managers, writers, and subject matter experts to prepare compliant, visually appealing deliverables through each color team (Pink, Red, Gold).
Manage multiple proposal projects simultaneously while meeting tight deadlines.
Prepare both electronic and print‑ready versions of proposals for submission.
Convert and format content from various sources (Word, Excel, PDF, PowerPoint) into submission‑ready documents.
Quality Assurance
Conduct final quality checks for layout consistency, pagination, cross‑reference, and overall design integrity.
Ensure adherence to proposal instructions, compliance matrices and file naming conventions.
Maintain version control throughout the proposal development lifecycle.
Branding and Template Management
Maintain and update proposal templates, style guides, and visual assets to align with corporate identity.
Support the development of reusable design and layout components to streamline future proposals.
Collaboration & Communication
Work closely with proposal teams to adhere to proposal schedules.
Communicate proactively about progress, risks and resource needs.
Provide creative layout solutions under time constraints while maintaining document quality.
Qualifications
Education: Associate or Bachelor’s Degree in Graphic Design, Communications, English, Marketing or related field (or equivalent experience).
Experience: 8+ years of experience in desktop publishing, preferably in proposal development, marketing or a government contracting environment.
Skills
Expert proficiency in Microsoft Word, PowerPoint and Adobe Acrobat (styles, templates, advanced formatting).
Strong understanding of Microsoft Teams and SharePoint.
Strong understanding of digital and print file preparation standards.
Experience supporting federal, state or local government proposals (RFP/RFQ responses).
Understanding of proposal lifecycle and compliance requirements.
Knowledge of Shipley proposal methodologies.
Exceptional attention to detail and quality.
Strong time management and ability to work under pressure.
Excellent written and verbal communication skills.
Team‑oriented, flexible and dependable.
Experience with Adobe Creative Suite a plus.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Design, Art/Creative, and Information Technology
Industries
Defense and Space Manufacturing
#J-18808-Ljbffr