Event Coordinator Job at Nashville Public Radio in Washington

Overview Docket Media is a legal media company that owns and operates Securities Docket and Cybersecurity Docket. Securities Docket holds conferences annually in Washington, D.C., San Francisco/Los Angeles, Chicago, and New York. These events bring together hundreds of current and former senior SEC and DOJ officials, leading securities enforcement and white‑collar attorneys, and consultants who attend in person or via livestream. Securities Docket also publishes the “Daily Update from Securities Docket” newsletter read daily by thousands of lawyers and professionals in the securities enforcement world. Cybersecurity Docket hosts live events in Los Angeles, Washington D.C., and London for legal, consulting and compliance professionals. These events focus on the legal practice area of cybersecurity and incident response. Docket Media is searching for a professional to fill the role of Event Coordinator to support these events. You will work closely with the President and the Senior Event Manager in a fast‑moving, informal, flexible and collaborative environment. This is a remote position. Key Responsibilities Organize detailed record of sponsors, panelists, prospects and billing for each event Support communication with event sponsors and panelists before, during, and after events Manage, coordinate, and report on status and timeline of conferences Create written materials, posters, PowerPoints, etc. for use at events Gather and update key information for event websites Support logistics with livestream event management team on all aspects of virtual and hybrid events Track and update key contact information Register panelists/guests for events as needed Create event‑related graphics and video clips for use at events on social media Assist with email marketing of events Assist with applications for Continuing Legal Education credits with states as needed Attend one‑day live events (currently seven in‑person events per year) in Washington, D.C., San Francisco, Los Angeles, Chicago, New York, and London Support event set up, logistics, materials, registration desk, guest and panelist questions, etc. at live events Manage creation and ordering of customized event supplies and materials Review video archives from event for inclusion on YouTube channel Create written summaries and PowerPoints of event panels Conduct industry research on law firms, attorneys, practice groups, other events, etc. Support venue research for large live events and contract negotiations Support coordination with venue on hotel blocks, menus, receptions, AV requirements, event diagrams Manage shipping of materials to events and return shipping Use Hubspot to support and track sponsorship sales and invoicing Assist with research, metrics, reports for Daily Update newsletter Assist with updating content and features on website (WordPress) Work closely with Senior Event Manager on other administrative tasks Qualifications and Requirements Bachelor’s degree required. 1 to 3 years of relevant experience is preferred. Resourceful, “high agency” person who enjoys learning new things and takes pride in being able to figure things out Strong oral and written communication skills Detail‑oriented Excellent organizational and interpersonal skills Respond promptly to emails and texts Prior experience including organizing events and coordinating projects is helpful Prior experience in the legal, consulting, or securities industries is helpful Flexible to travel to approximately seven in‑person events per year (expenses paid by company) Proficient and comfortable with Microsoft Word, PowerPoint, and Excel; Google Docs; QuickBooks; Canva; WordPress; HubSpot Graphic design/video editing skills a plus U.S. Passport Compensation Salary range is $60,000 - $65,000 for a full‑time position, depending on skills and experience, plus discretionary bonus. This could be adjusted to a part‑time position (approx. 30 hours) if preferred by the right candidate. Additional Benefits Health, dental, and vision insurance stipend Unlimited paid time off (PTO) 401(k) retirement plan Fully‑remote position #J-18808-Ljbffr