Inside Higher Ed is hiring: LIBRARY FACILITIES MANAGER, University Libraries in

LIBRARY FACILITIES MANAGER, University Libraries

The Boston University Libraries seek a Library Facilities Manager to oversee the daily operations of library facilities, monitoring building conditions, generating work orders, managing vendor relationships, and responding to facilities requests. Reporting to the Associate University Librarian for Collections and Operations, this role works closely with BU Facilities Area Managers to ensure the operation and maintenance of essential building systems such as HVAC, plumbing, electrical, and elevators, and to ensure the library meets safety codes and regulations.

The Library Facilities Manager regularly liaises with library units, including Business Services and Library Administration, serves as a member of project teams and working groups coordinating the activities of trades, vendors, and contractors, and is a critical member of the Libraries Emergency Response Team (LERT) which acts as the library's first response to emergency situations and time‑sensitive issues at all library locations and branches. The position contributes to the planning, design, and execution of facility improvements and renovations, and directly supervises the library's mailroom operations.

Responsibilities

• Facilities Management: Respond to and resolve direct requests from library staff regarding space and facilities issues, including environmental health and safety, HVAC, maintenance, repairs, cleanliness, damage or disrepair to furniture or equipment, leaks, pests, and lighting. Request services by coordinating with appropriate campus departments and external vendors, follow up with trades and contractors, and communicate issue resolution to impacted library stakeholders. Oversee completion of all work orders and service requests submitted to BU Facilities. Maintain building keys, door locks, alarm systems, and automated security and building access systems, liaising with BU Campus Security.


• Mailroom Supervision: Oversee the library mailroom, responsible for processing all incoming and outgoing shipments, and supervise and evaluate one full‑time employee.


• Space Project Coordination: Work with Library Administration on facilities planning, forecasting needs, proposing projects, and participating in planning, design, and execution of remodels and renovation projects. Manage office transfer, relocation, configuration, and optimal use of space and facilities.


• Emergency Planning and Response: Participate in emergency preparedness planning, ensure proper evacuation procedures are followed, resolve questions regarding emergency response needs, plan and deliver emergency response training workshops for library staff, and assist in documentation following any emergency.


• Security: Manage building access control, coordinate with BU Security on issues related to access control, and address immediate concerns for staff and visitor safety, acting as liaison with Campus Planning and Operations staff and external contractors.

Required Skills

• Bachelor's degree in a related field or equivalent related experience.


• 3‑5 years of experience in facilities management, including knowledge of building systems such as HVAC, lighting, plumbing, and electrical systems.


• Ability to read blueprints and mechanical drawings.


• Previous project management experience.


• Experience analyzing facilities problems and developing solutions.


• Ability to prioritize effectively and manage multiple projects simultaneously.


• Familiarity with safety regulations and building codes to ensure compliance and the safety of library staff and patrons.


• Ability to communicate effectively with staff, students, campus trades, and external contractors.


• Excellent written and oral communication skills.

Preferred Qualifications

• Academic library or university facilities management experience.


• Experience in supervision and training.


• Demonstrated ability to plan, organize, and complete construction and facilities projects.

Job Location: Boston, MA

Position Type: Full‑Time/Regular

Salary: $72,000.00 – $82,000.00

For consideration, please submit a cover letter, resume/CV, and list of professional references. This position will remain open until filled.

To apply, visit https://jobs.silkroad.com/BU/External/jobs/315998

Boston University is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or gender identity. The University is also a VEVRAA federal contractor.