BlueHalo, an AV company is hiring: Desktop Publisher in Huntsville

Desktop Publisher (Proposals)

The Desktop Publisher (Proposals) is responsible for the layout, formatting, and production of high-quality proposal documents, presentations, and related materials that support the company’s business development and capture efforts. The role ensures all proposal submissions are visually consistent, compliant with solicitation requirements, and delivered on time. The ideal candidate combines technical proficiency in desktop publishing tools (MS Word, MS PowerPoint, MS Excel, Adobe Acrobat) with a strong eye for detail, organization, and brand consistency.

Key Responsibilities

• Design, review, format and finalize proposal documents created by technical writing teams; create templates, presentations and compliance matrices in Word, PowerPoint, Excel, and Adobe Acrobat.
• Apply consistent styles, headers, footers, tables, and numbering schemes across large, complex documents; revise layouts and make corrections as necessary.
• Work with the graphic design team to incorporate images, illustrations and graphics into documents, ensuring optimal visual impact.
• Review and proofread documents to identify and correct errors in spelling, grammar, and formatting.
• Collaborate with proposal managers, writers, and subject‑matter experts to prepare compliant, visually appealing deliverables through each color team (Pink, Red, Gold).
• Manage multiple proposal projects simultaneously while meeting tight deadlines; prepare both electronic and print‑ready versions of proposals for submission.
• Convert and format content from various sources (Word, Excel, PDF, PowerPoint) into submission‑ready documents.
• Conduct final quality checks for layout consistency, pagination, cross‑reference, overall design integrity, and adherence to proposal instructions and file naming conventions.
• Maintain version control throughout the proposal development lifecycle; maintain and update proposal templates, style guides, and visual assets to align with corporate identity.
• Support the development of reusable design and layout components to streamline future proposals.
• Communicate proactively about progress, risks, and resource needs; provide creative layout solutions under time constraints while maintaining document quality.

Qualifications

• Associate or Bachelor’s Degree in Graphic Design, Communications, English, Marketing, or related field (or equivalent experience).

• 8+ years of experience in desktop publishing, preferably in proposal development, marketing, or a government contracting environment.

• Expert proficiency in Microsoft Word, PowerPoint, Adobe Acrobat (styles, templates, and advanced formatting).
• Strong understanding of Microsoft Teams and SharePoint.
• Strong understanding of digital and print file preparation standards.
• Experience supporting federal, state, or local government proposals (RFP/RFQ responses).
• Understanding of proposal lifecycle and compliance requirements.
• Knowledge of Shipley proposal methodologies.
• Exceptional attention to detail and quality.
• Strong time management and ability to work under pressure.
• Excellent written and verbal communication skills.
• Team‑oriented, flexible, and dependable.
• Experience in Adobe Creative Suite a plus.

Details

Location: Huntsville, AL
Salary: $93,000 - $191,000
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Design, Art/Creative, and Information Technology
Industries: Defense and Space Manufacturing