Inside Higher Ed
Administrative Assistant, Music Program
Inside Higher Ed, Frederick, Maryland, United States, 21701
Administrative Assistant, Music Program - Inside Higher Ed
Requisition Number AS938P
Pay Rate $17.59 - $19.35 per hour
Position Summary The Music Program Administrative Assistant oversees the scheduling and administration of music lessons and ensembles, collaborating with staff and faculty to manage enrollments, cancellations, and space usage. This role handles faculty contracts, prepares instructor materials, supports budget and procurement tasks, and tracks program reports. Acting as the main point of contact for students, instructors, and staff, the Administrative Assistant communicates class updates and ensures smooth program operations while demonstrating cultural inclusivity in a diverse workplace.
Essential Duties and Responsibilities
Oversee the coordination of music lessons and co-listed ensembles throughout the school terms.
Collaborate with academic administrators and support staff to coordinate all co-listed music ensembles and private music lessons, including enrollments, cancellations, advertising, and space usage.
Utilize Lumens, PeopleSoft Campus Solutions, and 25Live scheduling software to build and maintain course schedules, monitor enrollment, run queries, prepare reports, and prepare faculty contracts.
Utilize PeopleSoft Financials to prepare and track purchase orders, invoices, vouchers, budget transfers, and other procurement tasks, including annual budget development for assigned program areas.
Prepare, distribute, and track completion of instructor packets, including contracts, administrative instructions, rosters, grades, evaluations, and other relevant information.
Serve as the department’s first point of contact and liaison for faculty, staff, and students, communicating class information to all appropriate parties.
Communicate class changes and cancellation decisions using standardized TLSS practices.
Maintain regular communication with the Music Director, music instructors, and the Registration team to track and confirm student registration and class schedules through JotForms.
Coordinate and/or process instructor requests for classroom-related equipment and materials, researching, purchasing, and distributing supplies for classes.
Handle phone inquiries and respond to emails promptly.
Perform other duties as assigned.
Required Minimum Qualifications
Associate’s degree.
Experience using Office 365/Microsoft Office.
Two (2) years administrative support and customer service experience.
Desired Qualifications
Experience using PeopleSoft, Lumens, or other student information databases.
Familiarity with community college environment.
Excellent verbal and written communication skills.
Work Schedule Part‑time variable schedule, not to exceed 20 hours per week.
Telework Eligible Yes
Special Instructions to Applicants All applications and required documents must be submitted online. Mail, e‑mail, or fax submissions will not be accepted. Cover letters may be addressed to the Search Committee and should briefly address your qualifications as related to the requirements of this position.
Non‑Discrimination Statement Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal‑opportunity employer, values engagement and belonging for students and staff and encourages members from historically under‑represented groups to apply. Frederick Community College is committed to the principles of equal opportunity and strictly prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment.
Seniority level Entry level
Employment type Part Time
Job function Administrative
Industries Online Audio and Video Media
#J-18808-Ljbffr
Requisition Number AS938P
Pay Rate $17.59 - $19.35 per hour
Position Summary The Music Program Administrative Assistant oversees the scheduling and administration of music lessons and ensembles, collaborating with staff and faculty to manage enrollments, cancellations, and space usage. This role handles faculty contracts, prepares instructor materials, supports budget and procurement tasks, and tracks program reports. Acting as the main point of contact for students, instructors, and staff, the Administrative Assistant communicates class updates and ensures smooth program operations while demonstrating cultural inclusivity in a diverse workplace.
Essential Duties and Responsibilities
Oversee the coordination of music lessons and co-listed ensembles throughout the school terms.
Collaborate with academic administrators and support staff to coordinate all co-listed music ensembles and private music lessons, including enrollments, cancellations, advertising, and space usage.
Utilize Lumens, PeopleSoft Campus Solutions, and 25Live scheduling software to build and maintain course schedules, monitor enrollment, run queries, prepare reports, and prepare faculty contracts.
Utilize PeopleSoft Financials to prepare and track purchase orders, invoices, vouchers, budget transfers, and other procurement tasks, including annual budget development for assigned program areas.
Prepare, distribute, and track completion of instructor packets, including contracts, administrative instructions, rosters, grades, evaluations, and other relevant information.
Serve as the department’s first point of contact and liaison for faculty, staff, and students, communicating class information to all appropriate parties.
Communicate class changes and cancellation decisions using standardized TLSS practices.
Maintain regular communication with the Music Director, music instructors, and the Registration team to track and confirm student registration and class schedules through JotForms.
Coordinate and/or process instructor requests for classroom-related equipment and materials, researching, purchasing, and distributing supplies for classes.
Handle phone inquiries and respond to emails promptly.
Perform other duties as assigned.
Required Minimum Qualifications
Associate’s degree.
Experience using Office 365/Microsoft Office.
Two (2) years administrative support and customer service experience.
Desired Qualifications
Experience using PeopleSoft, Lumens, or other student information databases.
Familiarity with community college environment.
Excellent verbal and written communication skills.
Work Schedule Part‑time variable schedule, not to exceed 20 hours per week.
Telework Eligible Yes
Special Instructions to Applicants All applications and required documents must be submitted online. Mail, e‑mail, or fax submissions will not be accepted. Cover letters may be addressed to the Search Committee and should briefly address your qualifications as related to the requirements of this position.
Non‑Discrimination Statement Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal‑opportunity employer, values engagement and belonging for students and staff and encourages members from historically under‑represented groups to apply. Frederick Community College is committed to the principles of equal opportunity and strictly prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment.
Seniority level Entry level
Employment type Part Time
Job function Administrative
Industries Online Audio and Video Media
#J-18808-Ljbffr